BRX Pro Tip: Regular Pre-Scheduled Meetings
Stone Payton: [00:00:00] Welcome back to Business RadioX Pro Tips. Lee Kantor and Stone Payton here with you. Lee, let’s do an operations clinic today and let’s talk about utilizing regular prescheduled meetings.
Lee Kantor: [00:00:16] Yeah. We’ve talked a lot about clarity of message and eliminating confusion. I think a great way to do that is to have regular preschedule meetings. That makes everything easier for everybody. They know the time is a non-negotiable addition to their calendar, so there’s no confusion in terms of whether it’s going to happen or not. People are clear about the agenda. And most issues can wait to be dealt with at those meetings rather than having these kind of impromptu meetings whenever somebody has something. Sometimes things are urgent and you have to do that. But most things, I think, can wait until a regularly scheduled meeting.
Lee Kantor: [00:00:52] We do, in our business, have an office hours meeting that’s a couple of times a month. And everybody knows in advance when it is, how to get there. That’s where we share best practices, celebrate wins, discuss ways to make things better so everybody knows to come prepared with some of those kind of things. Having an agenda is important. Having kind of clear expectations of what’s going to happen at the meeting makes things more productive. And in our case, when we run out of gas, when we run out of things to talk about, we end the meeting. We don’t feel obligated to have the meeting go the whole length of whatever we had prescheduled the meeting for.
Lee Kantor: [00:01:32] So, it’s important to respect the time. Be productive during the time. But by having these meetings regularly, it just keeps everybody on the same page and it helps people kind of stay focused on the task at hand.
