
In this episode of Atlanta Business Radio, brought to you by My Global Presence, Lee Kantor interviews Octavia Conner, Tax and Business Strategist with Say Yes to Profits. Octavia shares how her journey from corporate accounting to entrepreneurship led her to help growing businesses transform revenue into consistent profits and cash flow. She explains the importance of financial strategy, accurate books, cash flow forecasting, profitable pricing, tax planning, and building a financially healthy business designed for sustainable growth and a successful exit.

Octavia Conner has been quoted in Forbes and featured in ENSPIRE Magazine, Voyage ATL, Afro Tech, Inuit, and many more.
Selected as a top 50 accountant in North America for two consecutive years and an award-winning best-selling author and professional speaker she combines over 20 years of business, accounting, and financial experience.
Connect with Octavia on LinkedIn.
What You’ll Learn In This Episode
- Turning top-line revenue into consistent profits and cash flow
- Shifting from basic bookkeeping to strategic financial management
- Identifying and eliminating hidden money leaks within a business
- Focusing on profitability and wealth instead of revenue alone
- Building a profitable and focused business model
- Using a 23-point assessment to identify financial gaps and opportunities
- Creating a 13-week cash flow forecast to prevent cash shortages
- Combining tax planning with financial strategy throughout the year
- Avoiding the risks of commingling personal and business finances
- Preparing financials and operations for business growth or an eventual exit
- Improving pricing strategies to ensure every sale contributes to profit
- Building a financially healthy business that is attractive to lenders and buyers
This transcript is machine transcribed by Sonix.
TRANSCRIPT
Intro: Broadcasting live from the Business RadioX Studio in Atlanta, Georgia. It’s time for Atlanta Business Radio, brought to you by My Global Presence, the award winning Atlanta public relations agency that elevates brands and non-profits through authentic storytelling and national media campaigns. Find them at myglobalpresence.com. Now, here’s your host.
Lee Kantor: Lee Kantor here, another episode of Atlanta Business Radio. And this is gonna be a good one. But before we get started, it’s important to recognize our sponsor, My Global Presence. If you want global visibility and meaningful impact, go to myglobalpresence.com. Today on the show, we have tax and business strategists with Say Yes to Profits. Octavia Conner. Welcome.
Octavia Conner: Thank you. Thank you for having me.
Lee Kantor: Well, I am so excited to learn what you’re up to. Tell us about Say Yes To Profits.. How are you serving, folks?
Octavia Conner: Yes. So Say Yes to Profits is a virtual CFO and tax advisory firm. We typically work with businesses that are in the growth and scaling phase, and they are ready to turn their top line revenue into consistent profits and cash flow. And so we help them gain the financial clarity and control that they need in order to say yes to profits.
Lee Kantor: So what is your backstory? How’d you get involved in this line of work?
Octavia Conner: Well, I have over 23 years of accounting, tax and financial experience. I started in corporate America. I was in corporate America for about ten years. I started as a data entry clerk, then a bookkeeper, then a controller, and then I became a CFO of a multi-million dollar pharmaceutical company. And back in 2016, I decided to take a leap of faith and bet on myself and start my business. Say yes to profits. And we are here today.
Lee Kantor: Now, were you always serving kind of small to mid-sized companies, or did you did that evolve over time?
Octavia Conner: So in corporate America, it was primarily those public companies that were anywhere between 1 million, upwards of $20 million in annual revenue. Once I transitioned to a full time entrepreneur, my focus primarily was small business owners, because small business owners needed the exact same help that I was giving to the corporate world, but just at a smaller, more personal level. And so I decided to really laser focus on small businesses.
Lee Kantor: And then was the service always kind of bookkeeping, accounting, that kind of work, or did it evolve into kind of business consulting as well?
Octavia Conner: It evolved. So when I first started, I was basically doing bookkeeping, taxes, accounting, things like that. And then I actually went through a financially struggling stage myself and was able to come out of that stage. And so once I was able to come out of that financially challenging chapter, I was like the same things I did for myself to get us past that. Other small businesses need this. And so I rebranded actually to Say Yes to profits and started offering the financial strategy side and the business consulting to really help companies scale faster.
Lee Kantor: And that is kind of really what the company needs. Because isn’t it like the bookkeeping and the accounting part, that’s kind of a commodity, but the consulting is where the real value is unlocked.
Octavia Conner: Exactly. It is nothing like deep diving into a business and understanding the goals and objectives, not just for the business, but for the business owner, and then developing the financial strategy that will pave the path for them to get there. Holding them accountable and showing them along the way how to capitalize off of the things that you know were successful, and then how to fix all of the things that may have not gone the way that they desired to go, so they can continue to grow. So yes, the, the strategy side is a side that I love, and it is the side that is honestly, I think, super important. If a company really wants to go to the next level.
Lee Kantor: Yeah, I, I have interviewed lots and lots of people over the years, and I just find a lot of the CPAs just want to do tax and they want to just take your books and put it in a program and then spit out a tax form at the end of the year. And they don’t want to do the deep dive that can really help and change the trajectory of a business.
Octavia Conner: Yep, yep. That is so true. And that is the part that I love. Now, for those CPAs that love the tax prep and things like that, there’s nothing wrong with that. But again, to really scale, to really grow, to really build a business that not only has an impact, but one that is profitable, sustainably, you need that deep dive financial strategy. You need someone that can see behind and beyond the numbers and really show you how to excel.
Lee Kantor: So when you’re working with your clients, I would imagine you’re not just seeing them at tax time, you’re kind of checking in throughout the year in order to help do some proactive planning.
Octavia Conner: Absolutely. So we meet with our CFO clients at a minimum one time every single month. And then we do check ins throughout the month because during a typical CFO strategy session, we may give them 3 or 4 things that they need to do. Well, we don’t want to leave them at that. And so we will periodically check in just to see how the process is going so that by the time we have our next session, they’ve made progress and they’ve moved closer into their ultimate goals.
Lee Kantor: So you really are kind of changing the paradigm of what this kind of work can be. You’re not you’re not kind of an order taker. You’re a true trusted advisor partner for with your company. Companies you work with.
Octavia Conner: Absolutely. Yes. That’s the part that I love. It brings me great joy. And I love to see my clients achieve their goals. And, and I love to see my clients achieve the goals that they once thought were impossible. That’s like the biggest thing.
Lee Kantor: Now, when you’re working with so many entrepreneurs and companies that may have hit a plateau or are struggling a bit, are there some mistakes you see them making that you can share that maybe can help our listener kind of not make those mistakes? Are there some things that you see a lot where you’re like, oh, here we go again?
Octavia Conner: Yes, yes. So one of the things I tell my CFO clients a lot is that success leaves clues. And so we want to look at your historical pattern to identify the things that went well and identify the things that didn’t go so well and pick up the clues. Right. But outside of that, the one thing that a lot of business owners do is that they focus on the top line. So they focus on that revenue number. They want to be $1 million business, multi-million dollar, six figure business, eight figure business, whatever the number is. And then that is where they’ll stop. So they’ll identify a plan in most cases, or they’ll just know how to bring in the money. But what happens after the money arrives in your business? If you’re not able to retain the money, then you’ll stay on this hamster wheel. So a lot of times we will look at not just the revenue goals, but the profitability goals, the long term wealth goals, and identify exactly what to do to get to those places as well. Because if you’re just earning money and it goes back out, then it’s not really helping you. But if you’re earning money and then you’re able to multiply that money, right? And then you’re able to place it in what we call asset vehicles, where your money makes you more money. Then now you’re on the right path. So I would say not only focus on the revenue goals, but focus on retaining more of your money inside of your business.
Lee Kantor: Yeah, it’s one of those things where I guess the owner a lot of times thinks I can control the revenue because I can just sell more. But if they have a hole in the boat and it’s coming leaking through the hole, you can’t sell fast enough. A lot of times.
Octavia Conner: Exactly, exactly.
Lee Kantor: So when you’re doing those kind of audits, are you kind of look, you have to kind of understand their whole business in order to really find where the leaking is, right?
Octavia Conner: Absolutely. So one of the things that we do, we have all of our clients go through a 23 point assessment. This assessment allows us to see all of the money leaks, all of the ways their company operates day to day. And because we are not emotionally attached to the company, we’re often able to see the things that the owner wasn’t able to see. Right. I tell my clients all the time, you often can’t see the picture when you are the frame where we come in from the outside and look at everything and then bring it all together to show the owner, and from there we’re able to develop the strategy to get to the next place and also fix the things that honestly was kind of right there in their eyes, but they couldn’t really disconnect from the business enough to see the actual problems and sometimes lead. Those conversations are challenging conversations, but I feel like you have to have those challenging conversations in order to get to the next step.
Lee Kantor: And some of those conversations might be that they don’t realize some value that’s right in front of them, that you see, that they might take for granted, that they might not see it as value. That could be just something they do, but you could see it as an outsider as, hey, this is extremely valuable. And you’re undercharging for this?
Octavia Conner: Yes. Yes. And we are also able to see what we call their profitable business model. So a lot of times business owners will think they need, you know, 1001 products and services to earn that next million, 2 or 10 million. But most times you just need to laser focus and develop a profitable business model. So what is like that one thing you want to bring to the marketplace you want to be known for, and you know that you can provide excellent service. And then from there, you build other revenue streams from that one important thing. Then you’re able to put that in the marketplace in a big way, but then you still have other revenue streams that will still bring in money. So you’re not depending on just one thing. But again, that one thing is the focal point that brings in all of the other avenues in your business. So they’re the strategic way to do it. But oftentimes business owners don’t see that. They’re just like, I just need to make another dollar.
Lee Kantor: Right? Instead of kind of doubling down on the things that are doing well and putting more emphasis and focus on that, they kind of spread themselves across a bunch of stuff that some of which probably should be pruned.
Octavia Conner: Absolutely. Yes.
Lee Kantor: So now, um, what’s it like to work with you? Like what, what is, uh, kind of the pain that your future clients have right before they call you and your team? Like what’s happening in their business where they’re like, you know what? I better call Octavia and her team.
Octavia Conner: Um, there are several. So some of the top ones right now, they may feel this financial anxiety, this financial stress, because as I mentioned before, they’re able to earn the money, but they’re not able to keep it. So oftentimes they’ll find themselves having like sleepless nights or just trying to figure out how do I make payroll? Like I just signed this new client, but the money is gone. How am I gonna afford to cover my team’s payroll. And oftentimes the CEO is not even paying themselves consistently. And so they’ll find themselves maybe depending on credit cards and loans to float the business through. And that initially tells me that there may be some cash flow problems going on. You know how to bring the money in, but you’re not keeping it. Another challenge is that they’ve experienced a high tax bill in the past, so they’ve earned a lot of money, and then they had to pay a lot of money to the IRS. Now, there are legal and ethical ways to lower your taxes to the smallest amount possible. But a lot of business owners not only pay the IRS their fair share, but they give them an extra tip. And so our goal is to create that financial strategy and that tax strategy. Place them both together throughout the year while we’re working together to ensure that you keep more money, you earn more money, and you don’t give an excess unnecessary amount to the IRS.
Lee Kantor: And you’re working with them through every aspect of this. You’re consulting with them to help them grow. You’re also, though, kind of helping them keep the books right and to do their taxes at the end of the year.
Octavia Conner: Yes, yes, yes, we have the full service here at Say Yes to Profits.
Lee Kantor: Now, when you’re working with your clients, it sounds like a lot of your work is in kind of emerging and growing companies. Do you also have clients that are on the other end of the life cycle where they’re looking to exit or looking to sell their business?
Octavia Conner: Yes. Great question. So we have a few clients that are looking to sell their business for those clients. What we’re focusing on is how do they exit the business wealthy? How do they set the business up so that it is attractive to buyers? And so we look at their projections for their profit and loss statement, their income statement, their balance sheet, their statement of cash flow. We are creating a cash flow forecast so that they can see into the future, and we help them internally. A lot of businesses are operating day to day without standard operating procedures. And so we’re able to kind of see where they need to have those standard operating procedures. So if someone’s going to come in and purchase the company, you don’t want them to come in into a mess, right? You want them to come in into a company that is operating like a well oiled machine, and we can assist them with that as well.
Lee Kantor: So you help them build out those standard operating procedures to help them give the playbook to the next owner.
Octavia Conner: Yes, yes, yes, yes, as well as exit the company wealthy also, so that the the current owner is able to exit the company, ideally at the number and the desire that they want while the new owner comes in to a profitable company that is operating well.
Lee Kantor: Now, do you find that a lot of folks, whether they’re trying to exit or they’re running, they’re kind of growing business that they sometimes think that they use their bank account of their business as their own bank account. And that’s something that might kind of bite them at some point in time.
Octavia Conner: Absolutely. So that is considered commingling and that is something you do not want to do. Here’s the thing that business owners have to understand. When you set your company up, when you create your entity, whether it is a limited liability company, an LLC or S Corp or C Corp, you do not want to co-mingle, meaning you’re mixing your business with your personal funds, your personal funds, with your business funds. And it is all just, you know, unorganized and co-mingled together. You don’t want to do that because one, you’re doing something called piercing the corporate veil. And when you pierce the corporate veil, that can lead to other challenges. If someone sues your business because you’ve pierced the corporate veil, you now have given them the opportunity to go after your personal as well. So that’s one thing. You don’t want to do that because you pierce the corporate veil, but also it limits your financial visibility on both your business and personal side. If everything is mixed together, you really can’t see what is going on, what really needs help, what really needs fixing. The money leaks. You can’t see really anything because everything is mixed together. And so one of the things we do when a company comes on board, if their books are not accurate, reliable and up to date, we will work with them to get accurate, reliable books because that is the foundation of being able to develop a financial and tax strategy for their business.
Lee Kantor: And they think that they’re kind of beating the system. But this is something that really can have devastating effects down the road, especially if they’re trying to exit or sell the business at some point. I mean, all of a sudden, why is someone buying a business when it shows like you’re not making any money?
Octavia Conner: Right, right. Or why is someone buying a business and it’s showing that the business is paying the owners mortgage, right? Or the business is sending the owner on trips. That has nothing to do with the business. Okay. So yeah, it really does limit the growth of the company. It can prevent someone from wanting to purchase the company. And it just gives you books that looks as if you’re not operating like a true business. And you may be operating like a true business, but your bookkeeping and your financials, if they don’t look that way, it can definitely hurt you in the end.
Lee Kantor: And I think that this is where having, um, a partner like you as part of the team really can help a business grow and get their act together because they’re the business owner knows how to do whatever the business is, but they don’t understand the kind of the complexity of business as a whole necessarily. And it takes somebody that’s an expert that has kind of a bigger view of how business should be to be able to help somebody like that, to make sure they’re not making kind of mistakes that are just shooting them in the foot.
Octavia Conner: Absolutely, absolutely. And you said it perfectly. You are in business to do whatever you’re passionate about. The financial side, you didn’t start a business to be a CFO. So why even take that on? Allow someone to help you that can really give you the advice and the strategies that you need to go to the next level.
Lee Kantor: Now, is there a story you can share that might illustrate what it’s like to work with you? Don’t name the organization, but maybe share the challenge they came to you with and how you were able to help them get to a new level.
Octavia Conner: Yes. So I remember a client that came to us, and for about 2 or 3 years, she had a desire to purchase a building and expand her company. And this was before working with us. One of the things that prevented her was that one. She did not understand her financials. Her financials were not set up in a way that will allow her to be attractive to lenders, and her profitability wasn’t at the level that it needed to be in order to qualify for the type of loan that she desired. Well, after working with us for about two years, and while I won’t say her name, if you go to our website or my YouTube channel, you’ll see ten plus 30 plus videos of different clients with their testimonies, right? But after working with us for about two years, we were able to set her business up to where she qualified for not only the building, but she was able to purchase a home as well. And so in her case, we had to do a few things. We had to get her books clean and organized up to date and attractive to lenders. We had to help her build an actually profitable business. She was top line heavy, meaning she had a lot of revenue that her company was earning. However, her profitability wasn’t exactly where it needed to be. We had to ensure her taxes were set up correctly and filed correctly, and then we had to look at her pricing. So even though her company was earning a substantial amount of revenue, she was still leaving money on the table. Her prices were not priced for profit. And so during our 23 point assessment, we were able to diagnose that and we were able to see that and help her build that profitable business model, which allowed her to not only earn more money top line, but actually show a profitable business and show her company as balance sheet healthy. So the balance sheet side of her business was extremely healthy, which allowed her to qualify for her loan and purchase her home.
Lee Kantor: Now, is there any advice you can share to the listener when it comes to cash flow? Maybe some of the good and the bad? Like, is there low hanging fruit to improve your cash flow? And is there some kind of warning signs that maybe your cash flow is telling you that you’re not maybe seeing.
Octavia Conner: Such a great question. So one of the things I will say is that if you find yourself waiting on the next client payment to purchase something in your business, that is a warning sign. If you find yourself heavily reliant upon your business credit cards and lines of credit, or needing a loan extremely, you know, bad in order to make it to the next level, those are clear warning signs. What I would recommend is that you create a 13 week cash flow forecast, and this is where you will forecast the next 13 weeks in advance. Your forecast, the amount of money that’s going to come in, what is going to go out, what will be your beginning cash balance and your ending cash balance. And you can do this by simply having a spreadsheet where you sit down and you map out the next several weeks. This will allow you to see ahead of time where you’re going to have weeks, where money is going to be few and far between, and then you can do something right now to fix those slow weeks. And if you do this consistently, this is something we do with our clients each and every month that we meet them. When you do this consistently, you will you will capture the things that you would have missed. And you’ll also likely, if done correctly, prevent a lot of the cash shortages that may happen in your business.
Lee Kantor: Now, is there an ideal client for you? It sounds like you want you don’t want maybe companies that just started this week, but maybe they’ve sold some stuff and have been around for a minute. Like what does an ideal client profile for you?
Octavia Conner: So typically our clients are consulting firm owners and or service based businesses that are earning between 1 million and 10 million in annual revenue. Um, those that are around $500,000 in annual revenue as well are our ideal clients for my firm.
Lee Kantor: And if there’s somebody out there that wants to learn more, is there a website? What’s the best way to connect?
Octavia Conner: Yes. So they can go to sayyestoprofits.com. While there, I encourage them to register for our monthly master classes. We do monthly virtual free master classes where we’re either discussing cash flow and profitability or taxes. So we have a couple of master classes coming up for this month. So I encourage them to register for our master classes, but they can go to say yes to profits.com to find out all of that information and more.
Lee Kantor: Well, Octavia, thank you so much for sharing your story today. You’re doing such important work and we appreciate you.
Octavia Conner: Thank you for having me.
Lee Kantor: All right. This is Lee Kantor. We’ll see you all next time on Atlanta Business Radio.


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