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Choosing Resources to Support Employee Behavioral Health, with Dr. Thomas Young, nView, Robyn Hussa Farrell, Sharpen, and Dr. George Vergolias, R3 Continuum

August 12, 2021 by John Ray

Nview
Minneapolis St. Paul Studio
Choosing Resources to Support Employee Behavioral Health, with Dr. Thomas Young, nView, Robyn Hussa Farrell, Sharpen, and Dr. George Vergolias, R3 Continuum
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Nview

Workplace MVP:  Choosing Resources to Support Employee Behavioral Health, with Dr. Thomas Young, nView, Robyn Hussa Farrell, Sharpen, and Dr. George Vergolias, R3 Continuum

With all the newly developed approaches, resources, and tools that employers can access to support employee behavioral health, how does one decide on which to use? It’s a high stakes question which many employers are struggling to solve. Host Jamie Gassmann explores answers with three outstanding professionals:  Dr. Thomas Young of nView, Robyn Hussa Farrell with Sharpen Minds, and Dr. George Vergolias, R3 Continuum. Workplace MVP is underwritten and presented by R3 Continuum and produced by the Minneapolis-St.Paul Studio of Business RadioX®.

nView

nView is a team of doctors, scientists, authors, technologists, parents, families, survivors – passionately focused on mental illness and how it’s perceived, assessed, diagnosed, and treated.  They are activists, advocates, business leaders, and disruptors who are determined to alter a status quo that is failing by any statistical measure.

They are realists who know change is difficult, and also dreamers who understand change is necessary.  They categorically refuse to go quietly into that good night, and they are hopeful for meaningful dialogue and change. They are committed to doing better, being better, driving big changes in the perceptions of and treatments for mental health.

Cited in thousands of FDA-approved studies and clinical trials, nView empowers healthcare professionals, educators and researchers with software solutions that allow them to more accurately and efficiently identify, diagnose, and monitor these individuals who need behavioral health assistance.

They uniquely do this through evidence-based solutions that have been referenced or validated in more than 17,000 studies and used by physicians all over the globe for the past 25+ years.

Thomas R. Young, MD is a board certified family physician with more than 35 years of medical experience. He is recognized as an innovator and thought leader in the fields of Consumer Directed Health Care and Population Healthcare Management.

Company website

Dr. Thomas Young, Chief Medical Officer & Founder, nView

nView
Dr. Thomas Young, Founder and CMO, nView

Dr. Young served for six years as the Medical Director of Idaho Medicaid and has remained active in the formation of medical and mental health policy for the state of Idaho. Dr. Young was also Chief Clinical / Medical Officer of Idaho Medicare QIO Qualis Health.

Previously, Dr. Young served as Executive Vice President and Chief Medical Officer at Connextions Health, a Florida-based healthcare technology company that was acquired by Optum Health, a division of United HealthGroup.

Dr. Young also served as President of Behavioral Imaging Solutions, a technology firm recognized for its application of video imaging for the treatment of children with autism. Most recently, he served as Chief Operating Officer at US Preventive Medicine, a health technology leader in Population Health Management.

He is also a successful entrepreneur. His businesses ventures include Diversified Franchises, LLC which owns a chain of specialty restaurants, a home health business, and Elite Sports Society, a successful sports marketing business where he serves as the business development officer.

LinkedIn

Robyn Hussa Farrell, MFA, E-RYT, Founder and CEO, Sharpen

Robyn Hussa Farrell, MFA, E-RYT, Founder and CEO, Sharpen

Robyn Hussa Farrell, MFA, E-RYT, Founder and Chief Executive Officer for Sharpen, extends knowledge in building large-scale initiatives to listen closely to the stakeholders, individuals with lived experience and clinicians to ensure all voices have been incorporated into prevention of mental illness and substance use disorders. For nearly two decades, Robyn has been building collaborative relationships between state agencies, educational systems, public health, and researchers across the U.S. to increase connectedness and primary prevention for communities.

Hussa’s tiered model for teaching mental health, population health, and prevention in schools has been published in peer-reviewed medical journals. She has built mindfulness-based stress reduction initiatives that incorporate trauma-informed Resilient Schools frameworks in the state of South Carolina. Robyn served as an advisory committee member for Way to Wellville/Rethink Health Community Engagement and Listening Campaign and served as SC Youth Suicide Prevention Spartanburg County coordinator through the SC Department of Mental Health Office of Suicide Prevention. She founded four companies, first an award-winning NYC theatre company, Transport Group, which earned the prestigious Drama Desk award its first 7 years of operation and celebrates its 20th anniversary.  Robyn and her husband Tim met as award-winning artists in NYC almost 30 years ago and have directed over 3,000 films, live events and educational programs through Sharpen and their production company, White Elephant Enterprises.

LinkedIn

Sharpen

Healthy communities are made up of healthy individuals. Sharpen provides a cost-effective and flexible platform that: Provides easy access to research-based, standards-aligned, and award-winning content for mental wellness, enhances, extends, and expands the reach of therapists or counselors. connects and coordinates local and regional community resources, provides data to improve resource utilization, and builds individual, family, and community capacity, competence, and confidence to navigate successfully in these uncertain times and in the future.

IMPACT:
– 15 years research
– Suicide prevention focus
– Trauma-informed
– Self-guided CBT available 24 hours a day
– Evidence-based
– Highly customizable
– 200+ experts in 450 modules

Company website| LinkedIn |Facebook | Twitter

Dr. George Vergolias, Vice President and Medical Director, R3 Continuum

Dr. George Vergolias, Medical Director, R3 Continuum

George Vergolias, PsyD, LP is a forensic psychologist and threat management expert serving as Vice President and Medical Director for the R3 Continuum. As part of his role of Vice President and Medical Director of R3 Continuum, he leads their Threat of violence and workplace violence programs. Dr. Vergolias is also the founder and President of TelePsych Supports, a tele-mental health company providing involuntary commitment and crisis risk evaluations for hospitals and emergency departments. He has over 20 years of forensic experience with expertise in the following areas: violence risk and threat management, psychological dynamics of stalking, sexual offending, emotional trauma, civil and involuntary commitment, suicide and self-harm, occupational disability, law enforcement consultation, expert witness testimony, and tele-mental health. Dr. Vergolias has directly assessed or managed over one thousand cases related to elevated risk for violence or self-harm, sexual assault, stalking, and communicated threats. He has consulted with regional, state, and federal law enforcement agencies, including the FBI, Secret Service, and Bureau of Prisons. He has worked for and consulted with Fortune 500 companies, major insurance carriers, government agencies, and large healthcare systems on issues related to work absence management, workplace violence, medical necessity reviews, and expert witness consultation.

LinkedIn

R3 Continuum

R3 Continuum is a global leader in workplace behavioral health and security solutions. R3c helps ensure the psychological and physical safety of organizations and their people in today’s ever-changing and often unpredictable world. Through their continuum of tailored solutions, including evaluations, crisis response, executive optimization, protective services, and more, they help organizations maintain and cultivate a workplace of wellbeing so that their people can thrive. Learn more about R3c at www.r3c.com.

Company website | LinkedIn | Facebook | Twitter

About Workplace MVP

Every day, around the world, organizations of all sizes face disruptive events and situations. Within those workplaces are everyday heroes in human resources, risk management, security, business continuity, and the C-suite. They don’t call themselves heroes though. On the contrary, they simply show up every day, laboring for the well-being of employees in their care, readying the workplace for and planning responses to disruption. This show, Workplace MVP, confers on these heroes the designation they deserve, Workplace MVP (Most Valuable Professionals), and gives them the forum to tell their story. As you hear their experiences, you will learn first-hand, real life approaches to readying the workplace, responses to crisis situations, and overcoming challenges of disruption. Visit our show archive here.

Workplace MVP Host Jamie Gassmann

In addition to serving as the host to the Workplace MVP podcast, Jamie Gassmann is the Director of Marketing at R3 Continuum (R3c). Collectively, she has more than fourteen years of marketing experience. Across her tenure, she has experience working in and with various industries including banking, real estate, retail, crisis management, insurance, business continuity, and more. She holds a Bachelor of Science Degree in Mass Communications with special interest in Advertising and Public Relations and a Master of Business Administration from Paseka School of Business, Minnesota State University.

TRANSCRIPT

Intro: [00:00:04] Broadcasting from the Business RadioX Studios, it’s time for Workplace MVP. Workplace MVP is brought to you by R3 Continuum, a global leader in workplace behavioral health and security solutions. Now, here’s your host, Jamie Gassmann.

Jamie Gassmann: [00:00:24] Hi, everyone. Your host, Jamie Gassmann here, and welcome to this episode of Workplace MVP. Employee behavioral health has been a growing focus for employers over the years. And looking at the last year-and-a-half with the global pandemic, this focus has become even clearer and the need to take action even more prominent. For years, employers have leaned on the support and resources made available through more traditional methods. Now, along with the increasing focus, comes a new set of approaches, resources, and tools that employers can leverage in expanding the support they offer to their employees.

Jamie Gassmann: [00:01:00] Knowing which to choose in offering additional support to employees can be overwhelming. Do I go with the new app? Do I go with the new service, resource? And the list goes on. How can one choose the most effective approach in offering support services for their employees?

Jamie Gassmann: [00:01:17] Well, today, to help shed some light on how employers can approach making a decision on choosing the most appropriate support tools and resources for their employee’s behavioral health are three amazing MVPs: Dr. Tom Young, Chief Medical Officer and Founder of nView; Robyn Hussa Farrell, CEO and Cofounder of SharpenMinds; and Dr. George Vergolias, Medical Director for R3 Continuum. Welcome, everyone, to the show. So, our first workplace MVP is Dr. Tom Young, Chief Medical Officer and Founder of nView. Welcome, Dr. Tom Young.

Tom Young: [00:01:55] Good morning. Glad to be here.

Jamie Gassmann: [00:01:58] So, let’s start off with you telling us a little bit about yourself and your company, nView.

Tom Young: [00:02:04] Sure. Thank you, Jamie. My background is in family medicine. I started out in family medicine many years ago. And have evolved my practice life over the years to behavioral health. The last 20 years, I’ve been in the behavioral health space seeing the need for improved tools and improved methodologies, particularly for primary care doctors. I practiced everywhere, from small rural towns where I was the only doctor for a thousand square miles, to city-based areas, and seeing the need.

Tom Young: [00:02:43] And so, that’s kind of how nView began to evolve, back in early 2016, running across some tools that were out there, but finding a better way to get those in the marketplace, to get those to primary care doctors. But, basically, to help and begin to help in the battle, if you will, that we have in this country and have had for years around mental health issues.

Jamie Gassmann: [00:03:12] So, your company, nView, has won several awards. Talk to me about how you’ve won those awards. What were some of them focused on?

Tom Young: [00:03:21] Yes, we have, and we’ve been very proud of that. We started out our sort of journey, if you will, in the mental health space, in the pure research space. Our tools have been used around the world over the past 25 plus years, particularly in pharmaceutical research trials, large clinical trials, multinational clinical trials. Our tools have become available in about 160 languages. So, from that pure research base, I started looking for more digitally acceptable ways to bring them into the common space, if you will, of health care. So, some of the awards have been just sort of about creativity and changing something that’s very staid and tried and true in the research space, and making it a little bit more usable in the digital health space for providers. Trying to take some of those things and then gradually move them into partnerships with other groups to be able to make them more patient friendly, if you will, more engaging.

Tom Young: [00:04:27] I think one of the keys for us in getting there is really finding a space in the world of behavioral health as it’s evolved to being the key to doing, what I call, opening the door. We’ve become the way you put your hand on the doorknob if you’re a patient, the way to open up something to begin to get some information, whether that’s information about children in your family. So, that’s some of the things that we’ve evolved to and that’s where some of the awards have come from is kind of fun ways to start to look at new ways to do things.

Jamie Gassmann: [00:05:05] And part of that is some of the screening and the assessment tools, you’ve mentioned them already, that your organization offers. Can you share with us a little bit information around what those assessment tools are that you have available and how are they different than other tools that might be out there?

Tom Young: [00:05:23] That’s a great question. Really, I think one of the things about our tools is the ease of use of most of them and the fact that they differ significantly. The big difference is, most screening tools that people are used to, both providers and patients, are tools that really screen for a specific set of symptoms. I’ll give you a tool that helps screen for depression. I’ll give you another tool that helps you screen if you’ve got anxiety. So, the trick is, if you’re the patient, all you have to know is what’s wrong with you and then you can pick the right screening tool, which is sort of a perverse way of getting in the system, if you will.

Tom Young: [00:06:02] So, our tools focus on generally helping people discover what type of disorder they might be involved with. If it’s your child, it’s the ability for a parent to understand is their son or daughter depressed or are they anxious. Are they showing tendencies towards bipolar disease? Do they have ADHD? Some of the things that concern parents. Rather than saying, “Okay. Yes. You have some of the symptoms of depression. Thank you.” So, our tools are based in that world, if you will, of being more specific. Providing the average physician, pediatrician, nurse practitioner, the ability to understand, not just that the patient has symptoms of depression, but that they may well have major depressive disorder or they may well be bipolar, and thereby speeding the process for getting the right diagnosis to people.

Jamie Gassmann: [00:06:59] Great. And so, talking about it from the hospital sense and maybe a practitioner using these tools, how would an employer be able to leverage these assessment tools in helping the overall wellbeing of their organization or their employees?

Tom Young: [00:07:13] Well, I think that’s where the employer uses my term called opening the door. If I’m an employer, what I want to offer my employees is the ability to get information, to get highly validated, quality information, to be able to make their own decisions. If I’m a parent – again, as a good example and I’m concerned about my child – and my employer has offered me some tools that I can go to, I can begin to understand where I need to go. And by offering a simple assessment tool, the employer is saying to the employee in one way, “I care about your mental health. Let’s talk about your mental health. Let’s get this on the table.” We, together, the employer and employee, understand that there are problems.

Tom Young: [00:08:05] So, it’s that door opening kind of technology, if you will. It doesn’t have to make all the diagnoses and do all the treatment. It has to get you started on that mental health journey, if you will, or behavioral health improvement journey. So, that’s, I think, what employers can do.

Jamie Gassmann: [00:08:23] It almost empowers their employee to be a little bit more kind of informed about what they might be feeling. Would that be a correct kind of assessment?

Tom Young: [00:08:33] Absolutely. I think that’s the key element, is, giving them opportunity to become more informed. And one of the terms I use, particularly with families, is that, often, a family will choose a child to be sort of the point person in the family. And so, one of the things I used when I was working actively in the pediatric space was telling parents that, “Well, children are very often explorers into the wonderful world of psychotherapy for their families.”

Tom Young: [00:09:05] So, very often, the first person through the door that brings the family with them is a child. So, employers then are empowering a family. And so, from the employer base, if I can make the family stronger, I have a stronger employee, I have a more valuable employee, I have a more focused employee. So, providing tools not just to the employee themselves, but to the family, I think, are really key items.

Jamie Gassmann: [00:09:35] And looking at society and you’ve mentioned this a couple of times already in some of your responses, there’s a lot of focus on depression and anxiety. But why is it important to screen employees for mental health disorders beyond depression and anxiety?

Tom Young: [00:09:49] Well, there are many other disorders which mimic anxiety and which mimic depression. But a perfect example if somebody is obsessed with a simple tool and says, “Well, you have depression, so let’s treat you for depression.” That’s fine if that’s what you have. But if what you have is bipolar disease, or what you have is PTSD with depressive symptomatology, or if you have some psychotic features to your depression, simple treatment is going to sometimes make it worse. So, the real key is getting a more specific diagnostic nomenclature to the discussion.

Tom Young: [00:10:27] So, if somebody, for example, an adolescent, may appear quite depressed, but the underlying disorder may be an eating disorder. A child or an adult may look anxious, but the underlying disorder may be a specific phobia. An adult may look anxious, but may have underlying OCD, which a certain portion of the population has. So, getting the correct diagnostic understanding at the beginning shortens the process and improves the outcome for the individual patient, as well as for the employer who gets back to their employee in a much more rapid fashion, if you will.

Jamie Gassmann: [00:11:14] Great. And I know we have more questions to kind of focus around this, but for right now, if somebody wanted to connect with you, how would they go about doing that?

Tom Young: [00:11:23] Well, nView has a website, nview.com, N-V-I-E-W.com, you can reach me that way. Through there, we have a phone number, you can call me. When the phone rings, I answer. I’m happy to talk to people. So, either by email or off the website is the phone number, and certainly happy to touch base with people at any point in time.

Jamie Gassmann: [00:11:48] Great. And so, we’ll be bringing you back in for the group conversation later. For right now, I want to move to our next Workplace MVP, who’s returning to our show for a second time, Robyn Hussa Farrell, CEO and Cofounder of SharpenMinds. Welcome back to the show, Robyn.

Robyn Hussa Farrell: [00:12:06] Thank you so much, Jamie. It’s great to be here.

Jamie Gassmann: [00:12:09] So, give our audience a quick refresher on your career journey and kind of some background around how you moved through your career and what led to creating SharpenMinds.

Robyn Hussa Farrell: [00:12:20] Yeah. My career began really bringing a live health education program into schools. So, I was really looking at disordered eating prevention and the comorbidities thereof. And the avenue into reaching a lot of individuals and families was through a high quality arts intervention. So, I looped all the clinicians and the researchers to that program and connected over 4,000 kids appropriately to care. During that process, we surveyed over 80,000 participants over the course of four years. And we kind of came up with 160 most commonly asked questions. So, that also led us to kind of developing the 50 risk factors that we’re seeing in schools.

Robyn Hussa Farrell: [00:13:10] And so, it was through that, a lot of learning, a lot of listening campaigns, that my husband and I picked up a camera and we started seeking out the answers to those questions. Really finding the top scientists around the country. And to date, we have captured over 3,000 videos and over 500 evidence based psycho educational modules that we deploy through Sharpen, which is our turnkey service.

Jamie Gassmann: [00:13:40] Great. And when you were on our show earlier this year, we discussed how things, like stress and anxiety, have been increasingly affecting employees mental health. So, since then, have you seen any major changes in overall employee mental health?

Robyn Hussa Farrell: [00:13:53] Oh, yeah, for sure. So, in fact, we have been doing a lot of listening with CHRO executives and what we know, they’ve said many different things to us that they’re seeing this year. But in particular, one quote that kind of stands out in my mind they’ve said, “If you’re just sending employees to a 1-800 number, that’s like Russian Roulette.” So, they’ve been requesting a lot of nonclinical on demand services. They’ve been telling us that employees need to be able to talk to someone immediately, and in a safe and identified environment. They’re desperate to learn how to normalize the conversation around mental health and decrease that stigma, like Dr. Young was just talking about. So, I think there’s a lot of worry in some that’s happening at the employee level and at the employer level. And we’re excited, actually, that we have all this research and data to be able to support them.

Jamie Gassmann: [00:14:53] And from your perspective, you know, I know you’ve kind of mentioned that they’re starting to look for more options to support those employees, but have you seen changes in how employers are responding to the growing need for behavioral health support?

Robyn Hussa Farrell: [00:15:12] Yeah, Jamie. So, I think what they’re finding, there’s a couple of things going on, and Dr. Young addressed it earlier. Number one, that traditional EAP model, they’re noticing that really isn’t working. It’s not enough. We know we need a comprehensive solution. They need more supplemental customizable services that sort of help with that destigmatization piece and normalizing the conversation around mental health.

Robyn Hussa Farrell: [00:15:39] I think, also, from what I’ve heard in the listening campaigns that CHROs really feel like they’re starting at the ground level having to figure out the mental health space. And so, what I always say is, there are so many experts who’ve been navigating this space for decades and established those best practices, like Dr. Vergolias and Dr. Young and the companies that they have founded, that it’s really essential that, I think, those employers and employer groups really start connecting with those best practice frameworks.

Jamie Gassmann: [00:16:15] And so, there’s many different ways to support the behavioral health of employees, from traditional methods to more nontraditional or even alternative approaches. In your opinion, how would you say they compare for an employer looking at all of these different approaches? What are the comparatives?

Robyn Hussa Farrell: [00:16:34] Yeah. So, what we know is the EAP service, I don’t think it was really designed as an ongoing feature. It was really kind of a supplement to the traditional health insurance model. So, I don’t think it was intended to have utilization on this large of a scale, which, of course, we’ve seen increase with COVID. Fewer than five percent of employees actually engage with their EAP service. What we learned through our listening campaigns is, often, employees don’t even know it exists or they don’t know what it is so why would I ever call it. So, I think that H.R. executives are finding that they are having to be that mental health navigator in the moment, either of a crisis or, like Dr. Young was talking about, when a family member is in crisis. And so, we just need to enhance the system pretty much all together.

Robyn Hussa Farrell: [00:17:25] And so, from my perspective, what is needed is ongoing mental health literacy training, the social emotional skills development, and the ongoing sort of resiliency builders, they meet every employee, every employer, but also every family member where they are. And it kind of helps normalize that conversation around mental health.

Jamie Gassmann: [00:17:47] So, can an employer have one versus the other? Or is there true power in more of a comprehensive, multifaceted offering to employees?

Robyn Hussa Farrell: [00:17:59] Yeah. I’m biased, obviously, because I offer a comprehensive solution with partners like nView and R3C. And so, why I say that is specifically because there are experts, specialists, and researchers who’ve been finding these outcomes over the course of four decades. What we want to do is plug in to those experts and make it a seamless one stop sort of experience. And so, that is what’s required right now. It’s fabulous to have a mindfulness app. It’s fabulous to just take a screening. It’s fabulous to have evidence-based crisis intervention or postvention. What you want is the whole wheel of support so that at any step along the way, you can identify someone who’s struggling, get them connected to care, help them in between visits, and keep that wheel going.

Jamie Gassmann: [00:18:56] Like, a full continuum of supports. Wonderful. If someone wanted to connect with you, how can they go about doing that?

Robyn Hussa Farrell: [00:19:04] Yeah. We’re sharpenminds.com. You can learn more all about our services and reach out to us directly there.

Jamie Gassmann: [00:19:10] Great. And so, moving to our next Workplace MVP, it’s another returning MVP to our show, is our guest, Dr. George Vergolias, Medical Director for our show sponsor, R3 Continuum. Good to have you back to the show, George.

George Vergolias: [00:19:26] Great to be here, Jamie. My pleasure.

Jamie Gassmann: [00:19:28] So, let’s start off with you giving our listeners a refresher on your career journey.

George Vergolias: [00:19:34] Certainly. So, I actually began in engineering in college, believe it or not. And then, went into philosophy and then realized I wouldn’t have a job other than working as a teacher. That led me into psychology. And then, I kind of pursued the ranks of clinical psychology and just kind of fell into a postdoc in forensic psychology. I won’t bore you with all the details there, but really just fell in love with it and fell in love with it after my doctoral degree. That’s when I kind of found my love for forensic work is after I got a concentration in neuropsychology. So, there’s hope for people that are in their doctoral programs and still don’t know what they want to be when they grow up. So, that’s good news for folks out there.

George Vergolias: [00:20:16] Early career, I did a lot of court based testimony, diminished capacity, not guilty, by reason of insanity. I did a lot of threat assessments for child and family services, the Department of Corrections, and so on. And that kind of led into kind of a general expertise in violence and violence risk assessment. And then, along the way, this was around just a year or two after Columbine, so I’m dating myself here. And what happened around that time is, if you were in forensic psychology and ever dealt with violence risk at all, you suddenly were the expert on school violence because there really wasn’t an expertise back then. And you just had to learn it quickly and dive in because there wasn’t anyone to fill that gap.

George Vergolias: [00:21:00] I happened to be working at a juvenile detention center and we did see a lot of would be school threateners and a lot of would be school shooters come through the system over a number of years. And so, I developed a proficiency and a specialty in that. And then, naturally, what happened a few years later is, local corporations – I live in Raleigh, North Carolina. We have a big kind of East Coast technology hub at Research Triangle Park – began to reach out to me and say, “Hey, we’ve got a guy or a woman -” usually, overwhelmingly men, but occasionally a woman “- who’s making a threat. And we don’t know what to do. And someone said to call you.”

George Vergolias: [00:21:36] And that kind of led me into the corporate space of understanding workplace violence and the impact of workplace culture and management and other variables that contribute to both effective workplace violence as well as, what we tend to hear about more often, predatory or targeted workplace violence. And I’ve been in that space now for 17 plus years.

George Vergolias: [00:22:00] In addition to that, I’ve continued to maintain a private practice going on 19 years now, where I have a group of doctors that work exclusively in emergency departments. And we do crisis evaluations and involuntary commitment evaluations that we deal with people at their most vulnerable coming into the emergency departments. And we try to figure out, do they need to be in the hospital? Can they be safely diverted home or to community resources?

George Vergolias: [00:22:26] So, those kind of bookended kind of my career in a way that provided me a really sound clinical basis around, not only the threat space and behaviors of concern, but the flip side of that – and this is relevant to what Tom and Robyn are talking about – resilience. Because what we know is people that are resilient and have high levels of emotional intelligence and are functioning well are almost immune – I’m never going to say it fully, 100 percent. I never say that in my field – but they’re almost fully immune to going on a shooting spree. The Dalai Lama is not going to go on a shooting spree. Why? Because he’s managing his emotional relationship life in a way that that is not a viable solution to his problems, among many other, more prosocial, proactive, appropriate ways of managing.

George Vergolias: [00:23:19] So, that led me into also needing to understand the world of resilience and the world of more adaptive functioning as a buffer to violence risk. And then, I joined R3 about ten years ago. And in that time, we have expanded our Disrupted Event Management program. We’ve expanded our Fitness for Duty program. I developed a specialized Fitness for Duty evaluation called the Fitness for Duty with the Violence Screen, which identifies people that are struggling at work with hostility and anger management issues. And that has kind of brought me to today.

Jamie Gassmann: [00:23:54] Great. And so, from the work that R3 Continuum does, and you mentioned a few of the different service outlets that they provide, I mean, you obviously see all varieties of workplace impact from either a death of a coworker, workplace violence, pandemic stress. Based on the cases that you’ve seen and worked, what is the common impact on employees that you’re seeing from the challenges and stressors faced over the last year-and-a-half?

George Vergolias: [00:24:22] Yeah. It’s a great question, Jamie. There’s a lot of individual variables, to be sure. But we’re clearly seeing patterns. And the patterns are consistent with what the data is coming out of CDC, Department of Health, Johns Hopkins, among other places. Clearly, we’re seeing an uptick in anxiety. We know that during the pandemic, anxiety has been up fourfold. We also know depression, depressive symptoms, has been up roughly threefold.

George Vergolias: [00:24:47] We are seeing an uptick in suicidal ideation. But, interestingly, we’re not necessarily seeing an uptick in suicide attempts. That’s kind of an interesting dynamic that I still think, across the field, we’re unpacking a little bit and trying to understand that. Typically, a suicidal ideation goes up, attempts go up. So, it’s kind of an interesting variable that we’re seeing there.

George Vergolias: [00:25:06] Stress in general is also going up. All of that, I think, is expected given the nature of the pandemic, how disruptive it has been in all of our lives. But there’s been this kind of bimodal or opposite effect I’ve seen where people are simultaneously – well, it’s changing a bit now. But you go back a year ago, many people, many workers were simultaneously disconnected and reconnected at the same time.

George Vergolias: [00:25:36] The disconnection was all the ancillary, more superficial, but still very meaningful connections we had in our day-to-day life. Bumping into that person at Starbucks every morning. Going to your kid’s little league and talking with the other parents. Bumping into people at the grocery store that you would actually stop and talk to you or give a hug to. Coworkers in the office, stopping at the water cooler, having a lunch at the breakroom, going out to lunch.

George Vergolias: [00:26:04] All of those things came to a pretty abrupt stop in early 2020. And we lost that immediately. And I think for most people, including myself, who’s been doing this almost all my adult life, I grossly underestimated the positive impact those small connections make. I call those emotional strokes. Those small emotional strokes every day when they’re ripped away from us.

Intro: [00:26:28] At the same time, for many of us – not all of us – what it did is, it forced us to go very, very local. So, after a couple of months of struggling in the soup, in the thickness of it, what started happening – at least in my neighborhood, and I heard this about others – as people started having fire pits, and they started getting together in the driveways, and they started reconnecting with neighbors in a way that the manic lifestyle previous to the pandemic just didn’t allow us to do. And so, it was kind of this weird thing of disconnecting with something that’s very powerful. But also for many – not all of us – reconnecting.

George Vergolias: [00:27:06] What we have found at R3, both internally and externally, with many workers is perhaps one of the hardest hit groups, were those groups that were typically younger, unmarried, and living in apartments. They didn’t have the neighborhoods necessarily where they could go to someone’s driveway and bring lawn chairs and socially distance. They were literally just stuck in their apartment and they didn’t necessarily have that kind of engagement. So, we saw it across the age span, but we tended to see that really negatively impacting those younger groups, the 20s and young 30s, a little more intensively. But I would say those were some of the big trends that we saw in our work and even internally amongst our own employees.

Jamie Gassmann: [00:27:53] So, for an employer, when they’re looking at supporting their employee mental health, particularly since there is so many different individual variables that can impact it, what is one thing that you would say they need to make sure they’re considering that someone might be missing right now as they’re looking at different programs or ways to support their employees?

George Vergolias: [00:28:14] So, there’s a lot of talk, Robyn made a great point, about understanding and awareness. There’s a lot of talk about communication. And these are the ones that are kind of out there. The one I don’t hear as much that I would pick – if you’re going to force me to be on an island, Jamie, and pick one, which is a great question. It really makes me think – I would say this, model strength in vulnerability. Everybody this last year has fallen.

George Vergolias: [00:28:41] And, again, get off social media, because, again, what we tend to do with social media is reviewing other people’s highlight reels when we have our behind the scenes reel that we’re comparing our behind the scenes reel to their highlight reel.

George Vergolias: [00:28:52] But model strength and vulnerability, as a leader do that as well. It doesn’t mean we break down totally. It doesn’t mean we lose control. But it does two things. It gives our people – I’m going to use that more generally term here – permission to feel whatever they need to feel during this process. And as we go into the upswing of the Delta variant and how they’re talking about a possible Lambda variant down the road, this continues to be a valid thing. But it gives people the permission, if you will, the validation to say, “Yeah. You can stumble. You could fall down. That’s okay.” Because we’re all going to do that at different times.

George Vergolias: [00:29:31] But what it also does by modeling that you have done that as a leader and then you’ve gotten back up, it also models what resilience is about. Resilience is about never faltering. Resilience is about when you falter, you’re able to work through that, learn from it, and grow better from it.

George Vergolias: [00:29:48] I always think of the image of a lobster. I saw a talk years ago where a rabbi was talking about how does a lobster grow. And a lobster grows by constantly pushing against its shell until it literally breaks out of its shell. And then, it grows bigger and it forms a new shell. And then, it grows bigger and breaks out of that shell. When you look at resilience through the lifespan – by the way, breaking of the shell isn’t easy. It’s a tough process. It’s painful. But when we do that through the life span, we’re not always getting better on a linear trajectory. But over the aggregate, we’re constantly improving and getting stronger in terms of our sense of emotional functioning and resilience. I would say model that in a way that gives your employees a sense of hope and motivation.

Jamie Gassmann: [00:30:35] So, are there support tools, or resources, or approaches aside from showing that vulnerability that they can use to help support their employees as they’re showing that vulnerability? Maybe it’s, “I use this service too.” Can they promote it? What are some approaches that they can use that help their employees to get that support that they need?

George Vergolias: [00:31:00] Sure. And I’m going to start with something that’s going to sound tremendously self-serving, but I mean it authentically, and that is, you need to understand the problem. If you don’t understand what’s going on with your people, you’re going to be just throwing things at the wall and some might stick, but many won’t. So, you need to screen the problem and understand the nature of it. And that’s where Tom and his group with nView are instrumental in terms of the kinds of surveys, and questionnaires, and tools that they have available to help understand that.

George Vergolias: [00:31:30] From there, you also need resources that can help deepen awareness, educate people, and guide them in the right direction towards either whatever self-help structures they need. Or, in some cases, if they need guidance to more formal clinical services. And, again, that’s where Robyn and SharpenMinds comes in. So, I know that sounds very self-serving, but again, we wouldn’t be partnering with these groups if we didn’t have that kind of fully-round full support that we all provide together in a way that enhances all that we’re bringing to the table.

George Vergolias: [00:32:02] In addition, I would say you need clear communication strategies. So, people feel able to come forward with the concerns that they have, but also feel able to give feedback to leadership about what’s working and what isn’t. And then, we all need a sense of humility. And leaders, it’s so hard when you roll out a big program. It’s really hard a year later to look in the mirror and say, “That isn’t working.” r “Parts of it aren’t working.” And we need to reshape it so that it works. And I think that’s where that humility comes in to constantly reassess our tools and redesign what is working and what isn’t working.

George Vergolias: [00:32:40] What I love about, in particular both these groups, SharpenMinds and nView, is – you know the old saying, if all you have is a hammer, every problem is a nail – both of these groups have a full toolbox of solutions that they bring to the table. I also think that – I think we’re going to get to this maybe later – leveraging apps in the right way can be very useful. I’ll leave that as a teaser because I think we might be touching on that later on.

Jamie Gassmann: [00:33:10] Awesome. And so, if somebody wanted to get in touch with you, how could they go about doing that?

George Vergolias: [00:33:15] The best way to reach me is if you go to our website, obviously, www.r3c -that’s the letter R-the number 3-the letter C.com, and you could just search under our profiles and about, George Vergolias, Medical Director. I’m quite easy to find. And both my number and my email are located in there.

Jamie Gassmann: [00:33:38] Perfect. So, now, we’re going to have a word from our sponsor. Workplace MVP is sponsored by R3 Continuum. R3 Continuum is a global leader in providing expert, reliable, responsive, and tailored behavioral health, crisis, and security solutions to promote workplace wellbeing and performance in the face of an ever changing and often unpredictable world. Learn more about how our R3 Continuum can tailor a solution for your organization’s unique challenges by visiting r3c.com today.

Jamie Gassmann: [00:34:10] So, now, we’re going to come to a group discussion and conversation. I have some questions here for our Workplace MVPs. The first one is, why should employers be concerned with the mental health of their employees today? And so, let’s start out with Dr. Young. From your perspective, why should employers be concerned?

Tom Young: [00:34:31] You need to understand your employees. You need to communicate with them. So, I think that’s the first thing. I think we just take the broader picture for just a moment. Healthy emotionally strong individuals also spend less money in the medical space. So, if you think about it from the employer’s standpoint, just a minute and step away from the behavioral health space and, say, talk about cost issues. If you’re self-employed, for example, you’re an employer who pays their own bills, healthy emotionally strong people don’t spend as much money on their health care. Their chronic diseases are not as bad, diabetes, hypertension, heart disease. So, from that standpoint, good mental health is associated with lower cost.

Tom Young: [00:35:23] And then, secondarily, we all know and I think it’s readily apparent, people who are resilient, as George and Robyn have talked about, as I often say to people, “Look, you know, there’s a choice between being happy and being right. Which one do you want?” So, those who choose happy often are more productive, they’re more creative. They’re less likely to be absent. They’re less likely to make mistakes. So, all of those things, I think, are reasons for employers to be involved in, and communicate with, and discuss, and make offerings into the wonderful world of wellbeing, if you will, on a mental health level.

Jamie Gassmann: [00:36:14] Robyn, do you want to add your thoughts around this conversation?

Robyn Hussa Farrell: [00:36:18] Sure. Of course, in addition to what Tom and George have shared, there’s a statistic that, I think as we all know, but the Kaiser Family Foundation found in particular 47 percent of women and 34 percent of men experienced increased anxiety or depression last year working remotely. So, as we’re looking at what could be, again, around the corner here in the pandemic, we want to just be really mindful of all of those resiliency builders that, both, George, Tom, and I have been kind of talking about. And know that the little steps that you take do matter.

Robyn Hussa Farrell: [00:37:00] And there’s been also an incredible impact on women in the workplace and in the workforce to be mindful of, in particular, what the sort of burden on women in the workspace has been like. We also know there’s just been a substantial increase. I know eating disorder treatment has increased almost double last year, the admissions. And we’re seeing that because of things like increased time on social media, lack of kind of that structured environment, irregular sleep schedules. So, all of these things speak to that loss in productivity that Tom was referencing. And it’s all a great reason to begin the conversation if you haven’t already.

Jamie Gassmann: [00:37:50] And, George, how about from your perspective?

George Vergolias: [00:37:54] Yeah. So, there’s two things I would highlight, and they’re not exactly related. I’m going to start by piggybacking off something that Robyn just said because I think it’s a great point. Related partly to the burden on women, but the impact of social media. And that is, as we re-enter the workforce, I think there’s going to be a tendency for leaders to be like, “All right, guys and women, we’re back.” And by the way, as a Chicago native, guys means all inclusive. “All right, guys, we’re back. Let’s make up ground. Everybody work, work, work, productive, productive, productive.” People need socialization. They need some water breaktime. They need that lunchbreak more than ever. They’ve been deprived of it for a-year-and-a-half plus.

George Vergolias: [00:38:38] And those emotional strokes are tremendously life affirming. We spend a third of our life at work, most of us that don’t work remotely. Even when we travel, a third of our life is spent with this cohort of peers. We’re going to need time to re-engage. So, keep that in mind as a leader.

George Vergolias: [00:38:57] So, another thing that I would highlight is, hostility is up. We have clearly seen an increase in incidents of mass attacks, which the FBI defines as four victims or more not including the assailant. What’s really interesting is, historically, for the past 30 years, those mass attacks have almost predominantly been targeted predatory violence, meaning non-emotional. An assailant would be attacking a group in a very cognitive, focused, predatory mindset. Most of the attacks we’ve seen throughout the pandemic, massive shootings, have been emotionally charged attacks, barbecues, parties, family get togethers where there’s an emotional dispute, neighbors, arguments at a grocery store over masks or whatever or vaccines or whatever. It’s a different dynamic than we’ve historically seen.

George Vergolias: [00:39:51] And what it clearly is telling us is, people are more and more on edge in general. We know this from depression and anxiety and stress levels. But they’re also on edge at a level where it’s boiling over more into emotional reactive anger and even violence. And so, I think companies have to be very mindful as they enter back that the role of workplace violence prevention and hostility management is going to be more important than ever. That’s an important thing to keep in mind.

Jamie Gassmann: [00:40:25] Great. And so, looking at mental health issues, the stigma, though, there’s been a lot of work to kind of break down the stigma of mental health, it’s still very real. So, when looking at an employer, what can be done, as Dr. Tom Young has mentioned, as open the door for employees to have a place to begin that journey easily? How can an employer create that comfortable environment where an employee knows what resources they have available to them and can feel comfortable to seek out those resources without that stigma being attached to it? And we’ll go ahead and start with you, Dr. Vergolias.

George Vergolias: [00:41:07] I heard something recently by a colleague that was quite brilliant. It was in response to the Olympics and it was in response to Simone Biles and Naomi Osaka pulling out of the games. And he said, “Wouldn’t it be interesting in a much better world if we were disappointed for them or with them versus in them for pulling out?” And that’s me kind of captured is, as we re-enter and if we want to destigmatize mental health – which I think is continually to be important – we have to change the dialogue from being disappointed in people and conveying messages both overt and covert, and understanding that we could still be disappointed for them.

George Vergolias: [00:41:48] When somebody that’s on a high career trajectory and skyrocketing in their career at a large firm suddenly has a mental health breakdown, and it kind of very well may derail that career trajectory, it’s not like they woke up one day and planned it and wrote out, “Dear Diary. I’m looking forward to my breakdown.” So, we could be disappointed for them and with them. And then, work on getting them the resources that are needed to help them get kind of back on track and reclaim their life. And I think just those subtle rewording kind of changes our orientation to the problem and it becomes less of a stigmatizing issue.

Jamie Gassmann: [00:42:24] How about you, Dr. Young?

Tom Young: [00:42:27] Well, interesting, I was saying the same thing George was, you know, how can we change the discussion, for example, around Simone and those folks. And so, I agree totally with George on that. I think the other thing is, I think, employers, leaders, and organizations need to be more humanized. I think one of the things that happens as we ascend to leadership, we tend to become a little bit less our own selves, our own humanness, if you will.

Tom Young: [00:42:59] And so, I think one of the things that is important is for leaders to understand and be able to voice their own personal struggles, not only with the pandemic, but to be able to own up to, if you will, their emotions, so that their employees understand, “Well, if he can talk about it or she can talk about it, then maybe I can talk about it. Then, maybe I can ask someone about it.” So, I think that process of self-humanization or re-humanizing, depending upon what the process has been, is critical at all stages of employee relationships. People need to understand that you have struggles, you’ve had problems.

Tom Young: [00:43:57] And I think, often, when employers can have those levels of discussions, when they can level the discussion playing field between the individuals in an organization, whether it’s a boss, an employee. But if everybody is on the same level emotional playing field, then good things happen.

Jamie Gassmann: [00:44:26] Robyn, do you have anything you want to add to that?

Robyn Hussa Farrell: [00:44:28] Yeah. I mean, I’m going to keep my talking points a little bit more examples of what I’ve seen deployed. Sharpen offers various components that are supportive to getting this conversation started. It’s kind of our specialty in terms of that pure engagement, that George is talking about, and the real focus on those human stories of not only the struggle piece, but the stories of strength. So, we know it’s extremely protective when we’re listening and hearing stories like Simone Biles and others who are coming out and talking about.

Robyn Hussa Farrell: [00:45:06] And it’s not just mental health disorders or substance use disorders. This is like life has been hard. We are talking real challenges. Like, how do I juggle all this? So, one of the things that I think has been really effective, we’ve seen a lot of employer groups and a lot of our clients leaning into kind of lunch and learns where, again, we have all of these video based stories that are resiliency focused. You can play those afterwards, sort of have a little dialogue, just literally leaning in and getting the conversation started right there in the workplace. People are very interested in that.

Robyn Hussa Farrell: [00:45:47] They’re also very interested, there’s really simple like poster campaigns, daily email, daily prompting that just, again, normalizes this conversation using content that is validated and has a strong evidence base. And then, through these CHRO groups, what we’ve heard – and I’ll tell you, it’s just so simple – they were like, wouldn’t it just be cool if we could have a place where different groups of employees and maybe the manager groups in a safe and identified way could just share with each other, either in text, maybe it’s just through another platform, conversations about, “Hey, how are you guys managing raising three kids and then getting to work on time?” Again, not necessarily about mental health disorders, but just life stress. So, those were some of the examples that we’ve heard, of course, especially in the last year.

Jamie Gassmann: [00:46:41] Great. So, looking at those various resources, apps is a big topic. So, there’s a lot of different consumer apps and business apps that are available to help people assess their own mental health and find a therapist to talk to, either online or in-person. So, how does what nView, Sharpen, and R3 Continuum offer differ from these other apps that are out in the space? And we’ll go ahead and start with you, Robyn, and get your perspective on that.

Robyn Hussa Farrell: [00:47:10] Yeah. So, aside from R3 and nView being, literally, the gold standard, so when you look under the hood of what’s there, the research validity, the number of clinically validated studies – I think Tom, nView, you guys are up to, what, 19,000 now? So, I mean, there’s nothing else like it. So, it’s truly the gold standard. And I think you want to know that when you are putting a mental health screening tool in front of an individual and also those best gold standard crisis response supports and intervention, that George has been discussing, I think, you want to make sure you’re obviously in the best care possible.

Robyn Hussa Farrell: [00:47:53] I think it’s the combination of the three with the high customization, the localization, so it’s really local when you’re talking about where do I go to get care, what kind of sliding scale, other supports are available for the family members that are involved. It’s that level of detail that I think, as a trio, we are laser focused on.

Jamie Gassmann: [00:48:17] Great. How about you, Dr. Tom Young?

Tom Young: [00:48:20] I agree with what Robyn said. I think it really is key. It’s hard for people, and always has been, to make decisions about quality in broad areas like health care. It is difficult. And I think the more straightforward and uncovered we can make that, we can make those statements with whatever we’re offering to people, I think that’s critical because people have a look into our world as much as others.

Tom Young: [00:48:54] And then, I think the other thing is the ability to respond to what they are asking. Here’s my product, respond to it. But that might not be what you’re asking and what your need is. So, helping people find the right spot, there’s sort of one I always use. There’s a old tribe of Apache Indians that used to live in the mountains of New Mexico. And their whole goal in life from a religious standpoint was to find the right spot. And that was the drive, that was the journey of life. And so, I think sometimes we need to help people find the right spot, even if it’s not our spot, it’s their spot.

Tom Young: [00:49:40] And so, I think having broad tools that are all quality allow people to have the right place to find themselves in that tool is the way to go. Not just, “You have to like my tool. You have to like what I’m saying. You have to believe what I’m saying.” But rather, “Here it is. Let us help you find your spot in this tool. Where does it fit for you?”

Jamie Gassmann: [00:50:04] Great. How about you, Dr. Vergolias?

George Vergolias: [00:50:07] Boy, you know, between Robyn and Dr. Young’s response, I don’t have a whole lot to add. Other than, I guess I’ll amplify that slightly by just saying, I remember one of the earliest things I learned in writing forensic reports. I had a mentor – it’s like my second mentor, actually. I wish my first told me this, it would have been better years earlier. But he said, “You know, the problem with your reports, George, is you’re writing for other psychologists. You’re not writing for your audience.” And at the time, my audience were lawyers and judges, and judges don’t think like psychologists.

George Vergolias: [00:50:37] And in this space – and this is what I love both what Dr. Young and Robyn are doing and our own app, R3 resiliency app, which is an app for employers and EAPs that give you a number of tools around stress management and so on – what I love about all of these is that they really are based on evidence-based approaches to these problems. That’s important. You can’t be making this stuff up. There needs to be an evidentiary base. But it’s written in a way that is very accessible. It’s written in a way that laypeople can understand the concepts and then apply them in a way that it quickly gets off psychobabble and gets on to what is the functional impact in your life. How is this going to help your life and help you help make your life better?

Jamie Gassmann: [00:51:24] Great. So, one last question for this group. You know, obviously, there is employers out there considering different resources, different tools. They’re making lots of decisions around how do they put that program together. If you could leave one advice or one thing that they should be considering or looking for when making these decisions for either the employees or supporting just the employment, the health, but also then expanding it to their families. From your experience, what would you advise employers to be thinking and doing as they’re making those important decisions for their employees? I’ll go ahead and start with you, George.

George Vergolias: [00:52:08] Again, these are good questions. It’s hard for me to pick one, but I will. You know, we all know the saying, hope floats, right? I love it. It’s a big saying that we’ve heard. It’s big in the south. But I like to say hope floats, but it don’t swim. Hope is great. And that elevates people. But they need tools. They need direction. And they need support to get from the middle of the river to the bank, if that’s the goal.

George Vergolias: [00:52:38] And related to that, I’ll just say that, one doesn’t drown by falling in the river. They drown by staying submerged in it. And so, if we keep these in mind as kind of our guiding mantra as leaders – I certainly try to, I don’t always succeed – I think we’re going to be in a really good place as we go forward. Because this next year – as we return, whatever that may mean for different organizations – as we return to work, it’s going to be different than what we’ve ever experienced. We’re not just going back to 2019. It’s not going to happen. So, we need to be thinking differently as we go forward.

Jamie Gassmann: [00:53:13] And how about you, Robyn?

Robyn Hussa Farrell: [00:53:15] Well, of course, I would agree with Dr. Vergolias and everything Dr. Young has conveyed thus far. I think I would encourage employers to have some self-compassion. This is big what you’re faced with, especially in the H.R. space. I’ve seen and I’ve heard directly the stress you guys are under. And so, just give yourself a little grace there and to know that there are really smart people who have got you and who can help you put this together. So, I would say don’t think you have to do this all on your own.

Jamie Gassmann: [00:54:01] How about you, Dr. Young?

Tom Young: [00:54:03] Well, I’m going to key on what George said about falling in the river and hope floats, being a guy from the south. I think, as an employer, what you have to understand is when your employee is in the river, what you need to throw them is what they need, which is a life vest, a lifebuoy, if you will. And not just any rock you pick up off the shore. And there’s an old Winnie the Pooh story about when Roo fell in the river. And everybody was standing on the bridge, so Eeyore decided that somebody had to do something. And what seemed like the most important thing at the time was he put his tail in the river so Roo would have something to grab on to.

Tom Young: [00:54:54] And I think there’s a certain truth to that, employers need to know that I’ve got to just be there to throw what I can that’s appropriate. And somebody may have had to tell me, “Here’s a lifebuoy.” But when they’re in that crisis, when they’re in that river, you have to do something. And, often, we need to just help employers understand what the most appropriate thing to do is at that moment. And the moments are always going to be different. They’re never going to be the same. No two people are the same. So, I think the real key for an employer is to be willing and open to themselves to ascertain the right thing to do at the moment and not be stuck in their own belief system.

Jamie Gassmann: [00:55:50] Great. Well, thank you all for letting us celebrate you and for sharing your expertise and advice with our listeners. We appreciate you and I’m sure your organizations and staff do as well. We also want to thank our show sponsor, R3 Continuum, for supporting the Workplace MVP podcast. And to our listeners, thank you for tuning in. If you have not already done so, make sure to subscribe so you get our most recent episodes and other resources. You can also follow our show on LinkedIn, Facebook, and Twitter at Workplace MVP. If you are a workplace MVP or know someone who is, we want to know. Email us at info@workplace-mvp.com. Thank you all for joining us and have a great rest of your day.

 

Tagged With: behavioral health, dr, Dr. George Vergolias, employee behavioral health, employee mental health, Jamie Gassmann, Nview, R3 Continuum, Robyn Hussa Farrell, Sharpen Minds, Thomas Young, workplace mental health, Workplace MVP

Workplace MVP: Erika Lance, Chief Human Resources Officer, KnowBe4

July 22, 2021 by John Ray

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Workplace MVP: Erika Lance, Chief Human Resources Officer, KnowBe4
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KnowBe4

Workplace MVP: Erika Lance, Chief Human Resources Officer, KnowBe4

Recently named 2021 OnCon HR Professional of the Year, Erika Lane, Chief Human Resources Officer for KnowBe4, joined host Jamie Gassmann to discuss her career journey and share her experiences and ideas on hiring the right person for the job and the culture, holding the hiring individuals responsible for the quality and fit of that hire, and how KnowBe4 retains and supports their “Knowsters.” Erika also explains KnowBe4 initiatives like Project Restart, for workers stuck in careers they don’t enjoy, and Project New Start, for veterans and first responders who are changing careers. Workplace MVP is underwritten and presented by R3 Continuum and produced by the Minneapolis-St.Paul Studio of Business RadioX®.

KnowBe4

KnowBe4, the provider of the world’s largest security awareness training and simulated phishing platform, is used by more than 35,000 organizations around the globe. Founded by IT and data security specialist Stu Sjouwerman, KnowBe4 helps organizations address the human element of security by raising awareness about ransomware, CEO fraud and other social engineering tactics through a new-school approach to awareness training on security.

Kevin Mitnick, an internationally recognized cybersecurity specialist and KnowBe4’s Chief Hacking Officer, helped design the KnowBe4 training based on his well-documented social engineering tactics. Tens of thousands of organizations rely on KnowBe4 to mobilize their end users as the last line of defense.

Forrester Research has named KnowBe4 a Leader in the 2020 Forrester Wave for Security Awareness and Training Solutions. KnowBe4 received the highest scores possible in 17 of the 23 evaluation criteria, including learner content and go-to-market approach.

The KnowBe4 platform is user-friendly and intuitive. It was built to scale for busy IT pros that have 16 other fires to put out. Our goal was to design the most powerful, yet easy-to-use platform available.

Customers of all sizes can get the KnowBe4 platform deployed into production twice as fast as our competitors. Their Customer Success team gets you going in no time, without the need for consulting hours.

They are proud of the fact that more than 50% of their team are women, where the average in cybersecurity is just 20% of employees.

Company website | LinkedIn | Facebook | Twitter

Erika Lance, Chief Human Resources Officer, KnowBe4

Erika Lance, Chief Human Resources Officer, KnowBe4

With over 25 years of experience and prestigious awards such as the 2021 OnCon HR Professional of the Year Award and the 2018 Tampa Bay Business Journal’s People First Award, Lance is a distinguished leader in the Human Resources field. She has been promoted to chief human resources officer at KnowBe4 where she is responsible for leading the global HR team and developing new initiatives for recruiting, retention, company culture and diversity. Under her leadership throughout the last few years, the People Operations team has grown from 10 team members to over 50 team members in 11 countries across six continents. Lance is most well known for her radical transparency and her people-centric approach to Human Resources.

The OnCon Icon Awards recognize the top HR professionals and HR vendors in the entire world. Finalists were voted on by peers to determine the winners. Voting on finalists was open to the public and was based on the following criteria:

  • Made a considerable impact on their organization and/or previous organizations.
  • Made strong contributions to their professional community through thought leadership.
  • Innovate in their role/career.
  • Exhibit exceptional leadership.

“As HR leaders we’ve dealt with a lot of changes this year, and I’m sure there are still more to come,” said Lance. “The fact that we’re talking about and awarding the successes from this year just shows that we’re doing something right. We all adjusted to working from home. We all had to get used to this new way of life and hopefully we’ve all figured out ways to keep our employees happy, healthy and engaged while working remotely.”

Lance was recognized for spearheading new employee initiatives during COVID-19 pandemic to keep energy and morale high. Her leadership has directly positively influenced KnowBe4 and its employees.

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R3 Continuum

R3 Continuum is a global leader in workplace behavioral health and security solutions. R3c helps ensure the psychological and physical safety of organizations and their people in today’s ever-changing and often unpredictable world. Through their continuum of tailored solutions, including evaluations, crisis response, executive optimization, protective services, and more, they help organizations maintain and cultivate a workplace of wellbeing so that their people can thrive. Learn more about R3c at www.r3c.com.

Company website | LinkedIn | Facebook | Twitter

About Workplace MVP

Every day, around the world, organizations of all sizes face disruptive events and situations. Within those workplaces are everyday heroes in human resources, risk management, security, business continuity, and the C-suite. They don’t call themselves heroes though. On the contrary, they simply show up every day, laboring for the well-being of employees in their care, readying the workplace for and planning responses to disruption. This show, Workplace MVP, confers on these heroes the designation they deserve, Workplace MVP (Most Valuable Professionals), and gives them the forum to tell their story. As you hear their experiences, you will learn first-hand, real life approaches to readying the workplace, responses to crisis situations, and overcoming challenges of disruption. Visit our show archive here.

Workplace MVP Host Jamie Gassmann

In addition to serving as the host to the Workplace MVP podcast, Jamie Gassmann is the Director of Marketing at R3 Continuum (R3c). Collectively, she has more than fourteen years of marketing experience. Across her tenure, she has experience working in and with various industries including banking, real estate, retail, crisis management, insurance, business continuity, and more. She holds a Bachelor of Science Degree in Mass Communications with special interest in Advertising and Public Relations and a Master of Business Administration from Paseka School of Business, Minnesota State University

TRANSCRIPT

Intro: [00:00:03] Broadcasting from the Business RadioX Studios, it’s time for Workplace MVP. Workplace MVP is brought to you by R3 Continuum, a global leader in workplace behavioral health, crisis, and security solutions. Now, here’s your host, Jamie Gassmann.

Jamie Gassmann: [00:00:24] Hi, everyone. Your host, Jamie Gassmann, here and welcome to this episode of Workplace MVP. So, picture this, you have an open position, you’ve crafted what you believe to be the best written job description you could possibly write, and you’re now navigating the various candidates who have applied. As you comb through the numerous resumes, looking at the talent pool options who have expressed interest in your position, you identify some standout candidates that on paper seem to have most of the skills and experience you are seeking. The interview is scheduled and it’s time to meet the candidate in person.

Jamie Gassmann: [00:01:02] But how do you ensure you are asking the right questions to truly gauge if they are a cultural fit within, not just your organization, but the team they will be working with? Also, they may not have 100 percent of the skills and experience you are seeking. How much of the job description are you willing to accept as enough? Or which of the skills and experience are non-negotiables, they have to have them? These are questions that leaders likely face every time they venture into the hiring process. How can they create an approach to hiring or promoting within that not only ensures they make better hiring decisions, but that they are setting the employee and the organization up for a better chance at success.

Jamie Gassmann: [00:01:46] With us today to share her approaches that have delivered proven results to her organization is award winning Workplace MVP Erika Lance, Chief Human Resources Officer for KnowBe4. Welcome to the show, Erika.

Erika Lance: [00:02:00] Wow. Thank you for having me. That was an amazing intro. I appreciate it.

Jamie Gassmann: [00:02:05] And congratulations to you on your recent promotion to Chief Human Resources Officer. What an incredible honor. And I really like to have you walk me through your career journey and tell us a little bit about how you got to this role.

Erika Lance: [00:02:18] Well, I have a very interesting career journey. I will say it actually goes back to when I was very young. I’m not going to mention my age because of my fabulousness. But when I was younger, I had a job working in administration at a stock brokerage firm, and I had helped come through a couple resumes with them with no training. I do tell people this story that I actually got my GED. I didn’t finish high school. I just start working for my family when I was about 14 years old and didn’t go to college for this. So, I had an administrative job and did that.

Erika Lance: [00:02:54] So, when I was looking for my next job, I put on there that I did some recruitment. And that next job saw that and they’re like, “Oh, you know how to do hiring? You know how to do H.R.?” And, of course, I was like, “Yeah. Absolutely. I did all of those things,” which I had not. So, it was a little bit of trial by fire to do that. But I’m a firm believer that you can take on any challenge you want if you’re willing to do the learning and the research necessary to do that.

Erika Lance: [00:03:22] So, I’ve had a very interesting career that has then taken me from that moment of, maybe, overstating my resume a little bit to where I am today, which has been very, very fortunate. And I consider kind of an exception to the rule, generally, when you have that kind of background. But I was fortunate that they believed me and that I was able to rapidly compensate for that lack of knowledge to be able to move forward.

Jamie Gassmann: [00:03:51] It’s very impressive. And in addition to the promotion, you recently were awarded the 2021 OnCon HR Professional of the Year Award. So, tell me a little bit about receiving that honor.

Erika Lance: [00:04:02] That was super exciting. Why it was most exciting to me is, it’s voted on. People have to vote for you. Obviously, any award is voted on. But I mean, it’s not like a committee vote. Like, people sign in and vote for you. So, when I got nominated, I was super excited, so I let my Knowsters – that’s what we call our KnowBe4 employees – know that I was nominated, if they felt like they wanted to put in a vote. And then, I posted it on LinkedIn and also on Facebook.

Erika Lance: [00:04:35] And when it came time, they asked for us to have some speeches ready and I’m like, “Why are they asking me to have a speech ready?” So, I had a speech ready. And then, I went in there, like, they’re going through the categories, and I kept thinking I missed my name because they were listing a lot of people. And no, no, I received it. And, to me, it was just such an honor because it was voted on by people for me. And so, they think that I’m good enough to receive that award, which is really the difference you want to make as an H.R. person, is, you want to have that impact on employees, whether it’s current employees or former employees.

Erika Lance: [00:05:16] And a lot of the messages I got on LinkedIn and stuff when I had posted it was like, “I voted. You’re fantastic. Thank you for everything.” And there are people I don’t work with anymore, like they were at previous jobs and they were saying that. And as an H.R. professional, that’s the impact you want to have, is that, you’ve made enough of a difference in people’s lives. That something like this comes up and they’re like, “Absolutely. I’m putting your name in.” So, that was wonderful to me.

Jamie Gassmann: [00:05:43] Very amazing and validating that taking on that role so many years ago has really paid off and kind of created this incredible journey and opened doors and opportunities for you. That’s fantastic.

Erika Lance: [00:05:54] Absolutely.

Jamie Gassmann: [00:05:56] So, now, since you’ve been at KnowBe4, you’ve really grown your H.R. team quite a bit. And how have you supported your employees as you’ve gone through that growth? Because, obviously, growing departments and that change that can take place can kind of sometimes create challenging environments or challenging times. So, talk me through a little bit about how you navigated that.

Erika Lance: [00:06:21] Absolutely. One of the things that I’m a firm believer in is you have to build people to what they want to do when they decide what they want to be when they grow up again. Everybody talks about decide what you want to be when you grow up. I think we get to decide that a hundred times in our lives. We get to keep changing what we want to be when we grow up again.

Erika Lance: [00:06:41] And so, when I bring on people to the team – and I know we’re going to talk a little bit about this culture adds – is I find people that have backgrounds that can add to what the team already has, but really, really make sure my team is getting trained and certified, any mentoring or coaching that they need, so that I can grow people to grow up within the team. Because the institutional knowledge your team members get is so vital that they can just help with that.

Intro: [00:07:15] And I’ve been growing in 11 different countries, so we’re a global group. But that, along with radical honesty and radical transparency and making it super safe for employees to communicate. And when there are problems, if you make it safe for employees to communicate, they tell the problems instead of hoping nobody finds the problem. Which, unfortunately, some companies foster that, that you can’t put your arm up and say, “Hey, I created this problem and sometimes I don’t know how to solve it.” Because if they do that, they could get fired or something like that versus realizing everybody’s going to make mistakes. So, I really foster that environment.

Erika Lance: [00:07:59] And a lot of the people that worked for me, not only at KnowBe4, but in other jobs have been promoted up. And some have moved into other areas of the company to be successful there. I had one gentleman who moved from our employee relations and he’s now in our HRIS area because he loved the technology, love that, had all the H.R. experience. That worked out for me because, now, the person is working on our HRIS and IT knows H.R. instead of just an I.T. person who doesn’t know H.R. So, that’s what I do, is, I grow people because I want them to continue to expand and move up. But, yeah, we started with around eight, I think, and now I have over 60 in three-and-a-half years.

Jamie Gassmann: [00:08:46] That’s incredible growth. That’s a lot of hiring. And I’m going to touch on kind of your hiring process and kind of the approach that you use, but quick question on creating that culture of allowing people to own when they’ve made a mistake or create a problem. How do you approach that? How do you create that environment with your individuals? Do you do that by being transparent when you yourself make an error? Or is it through conversations you have with them to create that comfort level? How do you go about that?

Erika Lance: [00:09:24] Well, first of all, anything like that has to start at the very top of the organization. I’m very, very fortunate that Stu Sjouwerman, who’s the CEO of KnowBe4 and who I report to, does the same thing. If he makes a mistake, we have a morning meeting every morning with all employees, and he’ll own up right on the morning meeting if something happened and then it wasn’t correct. And we use the term extreme ownership.

Erika Lance: [00:09:50] We have a reading list of books for our company, and there’s one called Extreme Ownership that was written by two Navy SEALs. Amazing. And it talks about just taking ownership. If you’re over an area, you never throw your employees under the bus even if a mistake is made. It’s your area, you’re responsible for it. So, any mistake made beneath you, you have to own that mistake and resolve it correctly. So, we say extreme ownership there.

Erika Lance: [00:10:18] And the book, Powerful, by Patty McCord talks about radical honesty and radical transparency in your workplace. And so, we tell people that we start with that when they’re onboarding. We have a whole onboarding process that has a Welcome to KnowBe4. It used to be in-person. Obviously, COVID changed things. But we have a video now of all of us that they met in person giving our little tidbits of advice on things.

Erika Lance: [00:10:45] And I find the employees are waiting for another shoe to drop when they start at KnowBe4, because you say, “We have this. It’s safe. You can talk.” And their immediate thing is, “I’m not saying a word. I’m not going to say anything.” Because you’re so used to people going, “Oh, yeah. We have an open door.” But then, there’s another open door behind the person, and you go right out the open door, and you don’t have a job anymore. So, we show them by the actions that we take that it’s safe. We let it come up. We let it come up naturally.

Erika Lance: [00:11:16] Even if something happens and you go, “Hey, did this happen?” And they’re maybe a little skittish and going, “Yeah. But -” and they try to explain that. I always tell, “Stop. Stop defending. Just explain what happened. Okay. Cool. Do you have a solution for it or do you want some advice?” And then, the first time it happens, they aren’t fired and they aren’t on a disciplinary warning for something silly. Because we’re all going to make mistakes. I make mistakes. I started with, “Hi. I have a ton of major experience. I know what mistakes are.” But you have to be willing to go, “Okay. That happened. Let’s see if we can prevent it from happening again.” If it’s the same mistake over and over, that’s a different situation. But, you know, it’s Jurassic Park, we’ve got to make all new mistakes.

Jamie Gassmann: [00:12:02] Yeah. Absolutely. You learn from them is kind of some of the advice I give to my employees who are afraid to make that mistake. So, looking at your hiring practices, you have some best practice approaches that you use in navigating that process that helps you, especially within this level of expansion that you had. Can you share those with our listeners?

Erika Lance: [00:12:27] No. They’re top secret. Nobody can know anything. Just kidding. Of course. I believe in sharing knowledge. It’s a huge thing for me, because the more we share successful things in H.R., the more we can help each other expand an organization. So, how it works at KnowBe4 before is, we have, obviously, our expansion team, which are our recruiters. So, I’ll say the term recruiter, even though we call it something different, just so that everybody understands. And we also have the hiring managers.

Erika Lance: [00:12:53] The biggest thing is we created training for hiring managers that explain what their duties, what their role is in this. And one of the key components for both the recruiters and the hiring manager is that – I stated it and this is my firm belief – both of those people are 100 percent responsible for the human that they hire. So, if they hire them and something goes wrong or is off, we do a lot of look backs to go, “Was there something we missed in the hiring process? Was there something we missed in the onboarding? Was there something we missed in training? Like, how do we avoid not having that situation happen?” Obviously, if somebody had a family emergency and their mom was terribly sick and they had to leave, there’s no look back. Like, you can’t know that the mom was going to get sick. We’re not quite to that stage of Jedi mind powers yet.

Erika Lance: [00:13:44] But we could say that, if something goes wrong and the employee doesn’t work out, both of these guys are 100 percent responsible and they should be defending their choice to hire this. So, if either one of them don’t feel like this person is a good fit, they’re allowed to say no during the process. Either side, both the hiring manager and the recruiter, are both allowed to do that.

Erika Lance: [00:14:07] We also firmly believe in using – I call it – Spidey senses, because Spider-Man talks about it when his hair stands up on him. But if you get a gut feeling during the interview process, either in a positive way or a negative way, you can utilize that because sometimes that’s all you get. You can’t exactly pinpoint what the problem is, but you know there’s something wrong. The agreement is we stop the process and you just have to go, “I don’t feel like they’re the right candidate.” And it’s okay, we don’t have to justify the reason they don’t feel like it’s the right candidate.

Erika Lance: [00:14:41] But we go through a series of things, like, for a lot of the positions. First of all, we do not let our ATS filter for us. I think ATSs, which is Applicant Tracking System, is filtering your prospects based on 25 key words or phrases. You lose the humans in that. You completely lose the humans because a lot of people don’t know you have to write your resume to that. Or they go in and they write their resume to that, but they still might not be a qualified candidate. They just figured out the the glitch in the ATS matrix, so to speak.

Erika Lance: [00:15:17] So, we have them reviewed. We have sample questions – that’s usually the first step – about their experience in that particular kind of role to ask back. They have a phone interview with the recruiter to see how how they answer a series of questions and how the recruiter feels about them. And then, the recruiter will move them on to the hiring manager. And the next would be, potentially, a series of tests depending on the role. Like, our developers do a whiteboard test on some development skills just to see.

Erika Lance: [00:15:51] Because, obviously, resumes can say anything. I mean that evident by my resume previously. They can say anything, it’s just what is the actual experience that that person has. And maybe they’re not even saying enough about their experience on the resume because we’re not the greatest at teaching people how to write resumes in the world. I know there’s classes and people who write them for you, but this is an art form that isn’t always done correctly.

Erika Lance: [00:16:18] But they get a chance to do that, do a face-to-face, depending on the level of the employee. They might do a few more if they’re an executive and stuff. But we have key questions around being a manager. We have some trick questions about being a manager and stuff. But it allows the person to go through the process. And we also talk a lot about what the company culture is like.

Erika Lance: [00:16:41] One of the things at KnowBe4, for instance, is Halloween is a really big deal. Like, everybody almost dresses up for Halloween. We dress up areas. Like, this is a huge deal. So, we ask every applicant what their favorite Halloween costume is or what do they think of Halloween and stuff like that. And if somebody is like, “Oh, my gosh. It’s the worst holiday in the world. I think it’s so dumb, blah, blah, blah.” Regardless of anything else, they are probably not going to be a fit for KnowBe4. For them as well, because we do so many things that are like that, that are inspired by things and are fun and party like.

Erika Lance: [00:17:20] We used to do quarterly mingles before COVID, and we had a bowl, and a rock climb. Like, do you want to participate in these things if you seem to want to be very conservative or something? Maybe you won’t be a great fit for that or that team if that team is really playful. And I think it’s both the company and what is the culture of that team like? What do they like to do? We all have different managers. Some are, like, the very Care Bears kind of managers. And some are the very, like, let’s do a team sport kind of managers. And will they fit in with that as well?

Erika Lance: [00:18:00] So, I think you have to find people that our culture adds and culture fits, but you have to be very good at telling them this is what it’s actually like. Every one of our interviews, too, is, we’ll explain what the day-to-day is like for the person instead of very generalities. And the worst question I think you can say to an employee is, “We move really fast here. This is a fast-paced environment,” without defining what that means. Because if they go, “Oh, yeah, no. I’m really good in fast-paced environments.” And, say, you want them to do data entry and you go, “Well, you have to enter 200 files a day.” And to them, fast-paced is 50 files a day, you’re not going to have a fit for an employee. But you’re not going to know that because you didn’t ask them what that means, like what is it actually like.

Jamie Gassmann: [00:18:49] So, you’re kind of touching on it a little bit, that cultural fit. Can you define for the audience what you mean by that? Like, when you’re in that hiring process, what is culture fit?

Erika Lance: [00:19:03] For us, cultural fit is somebody who is looking for more than just a job. They’re looking for a place that they can grow and expand in, that they can be their own self in. And that they want to be a part of the team. And that’s a key part, does a person really want to be part of the team? Because all of our activity center are around a team.

Erika Lance: [00:19:30] Another thing is, we have metrics for every single position within the company. We do metrics on it, so we keep numbers. Are they fine with that? Are they fine with having the numbers thing? Are they fine with a very open work environment? Meaning, we have an open floor plan. Obviously, COVID, a lot of people have worked from home. But we have an open floor plan, are they comfortable with that? Are they comfortable with being held to a certain standard? Or how do they feel about, like, the fun part of the atmosphere? How do they feel about some of the activities? We do a ton of team building activities, whether it’s on a small team itself or on the larger sector area division of it.

Erika Lance: [00:20:17] And then, just kind of finding out where they feel they fit from a job standpoint or career standpoint within a company. Are they just there to punch a clock? They’re not going to be a very good Knowster. And some people can want to do that and it’s totally fine, but they’re not going to do well because the teams going to want to rally the teamness and they’re going to want to stand out, which can create in individuation for them.

Erika Lance: [00:20:43] And even if they don’t want the team thing, then the rest of the team goes, “Why does this person not want to be on the team?” And it can create a weirdness. And you avoid that by defining what that team is like and what are the fun things that you do and what is expected. And you’re expected to learn a lot. We’re constantly learning. We’re constantly reading books. Like, how do you feel about that sort of thing? Because if you’re going to be upset every time a new training course comes out, well, you’re not going to be a good cultural fit. This is going to be very stressful for you when these things come up. We have to do these courses.

Erika Lance: [00:21:20] “There’s another book to read? Waah.” Well, it sounds silly. I mentioned two books already. We have a reading list of about 20 books that are recommended. Not everybody has to read them, but some team do. Like, there’s a book called Never Split the Difference that was written by an FBI negotiator. And that’s something our sales team has to read. Well, if you’re like, “No, I hate reading. I’m not going to read.” You may have a problem when we have these books. So, it’s little things like that that can create great divides between areas.

Erika Lance: [00:21:57] And sales, we have goals every month. And you have to want to play that game of getting that goal. We have lots of fun things around that. But if you’re not into that, you’re going to not be a cultural fit or a cultural add.

Jamie Gassmann: [00:22:08] I love that you guys have very defined kind of cultural nuances that are important to the overall success of the organization. So, for other organizations, is there a way that they can train or empower their leaders to understand their own culture to be able to leverage cultural fit when they’re doing their interview process? If you were going to give recommendation for that, what would you give?

Erika Lance: [00:22:37] I would say get it defined from the top of the organization what the culture needs to be. Then, secondarily, train every single person in an executive or management capacity on what that is and how you do that. Meaning, if you have a process, like we have a process where our managers are responsible for their humans. H.R. does not do disciplinary actions. We assist and guide on how a warning needs to be written or said just because there are so many nuances, as we all know in H.R., about what is right versus what is correct for an area to be in.

Erika Lance: [00:23:15] But we have the managers for the discipline. They’re fully responsible. They get all the good and the bad with the people. But they have to understand how the overall management philosophy, aka culture, needs to run. How do we all agree and define those cultural points and then make sure everyone is adhering to them?

Erika Lance: [00:23:37] Like, we have a policy called Say It To Your Face. If you have a problem with somebody, you don’t get to go complain to somebody else. You have to say it to them. Now, if you don’t feel comfortable, you can ask for assistance to do that. But we really hold our employees responsible. We’re adults. And it’s very different, obviously, if you’re being sexually harassed or something like that, please report that correctly. But if somebody just said something to you the wrong way or sent an email that seemed snarky, go over to them and go, “Hey, Bob. Listen, I got your email and I don’t know if you’re upset or what, but can we talk about whatever this is?” If you don’t do that, it creates separation.

Erika Lance: [00:24:18] So, that’s like a philosophy we have. So, every manager, if somebody comes and goes, “I’m really mad. Sally said blah to me.” They’ll go, “Okay. Did you say it to Sally’s face?” That will come out of every single manager’s mouth because that’s how we operate. And if they don’t have the strength to do it themselves, we go, “If you want some help, we can help you. But if you just choose not to do it, then that’s on you.”

Erika Lance: [00:24:43] I think a lot of organizations have forgotten somehow that all of the people that work for them, besides when they’re certain, are adults. They’re adults and you should treat them like adults, but they should be responsible for themselves. And H.R. shouldn’t be this really scary thing that has to come thundering in to solve all these problems that can be solved with open communication. And so, we started at the top and then we filtered it all the way down through our training and everything, so that’s all the case. And it’s defined for the employees what’s expected. And if you treat them all the same way, you get sort of a lot.

Erika Lance: [00:25:20] I’m going to use the analogy of a beehive. If something tries to go into a beehive that will mess up the beehive, the rest of the bees will solve that problem. So, it’s not H.R. or manager that has to solve the problem. Because if somebody goes to somebody else and goes, “Sally said blah, blah, blah to me today.” They’ll go, “Well, did you tell it to her?” Because they know that that’s the Say It To Your Face mentality that the whole company has. So, you get less problems.

Erika Lance: [00:25:46] We have less than a one percent situation rate with employees at our company, which, to me, is unheard of to have that. A lot of companies have up to a 20 percent issue rate, whether it’s investigations or disciplinary actions and stuff like that. And I think it’s because they’re not putting the responsibility from the top of the organization down that everybody’s operating with a set of defined guidelines – not rules. People don’t like rules – and guidelines as to how the company is to operate. So, they can get in trouble even unknowingly because stuff can fester.

Jamie Gassmann: [00:26:23] Absolutely. Especially when you’ve got those conflicts that aren’t resolved directly with the parties that are involved in those conflicts. So, in looking at, you know, gauging somebody as a culture fit, why is that so important? You’ve kind of touched on this a little bit, but diving into it a little bit deeper, you know, what can happen to an organization when they aren’t hiring somebody who is a fit to that company? Productivity wise or financially, what might be some of the things that they may be experiencing now as challenges that they need to think about?

Erika Lance: [00:27:04] Well, I think the more a positions open, the more desperate a hiring manager or a manager of that area gets. I make the joke sometimes, it gets to the point where they’re like, “Can you breathe on a mirror? Okay. You’re qualified. Let’s go. Let’s do it. We just don’t want zombies.” The problem with that is that, if you bring somebody in to the company that is not a fit for the company, not a fit for that team, they’re not going to work out. So, depending on how long it takes us all to come to this realization or the great “I told you so they’re not going to work out,” you’re losing money. You’re not getting the correct fit for that position. So, you’re losing money with every second that person’s on the team.

Erika Lance: [00:27:45] Then, when they leave, with all the institutional knowledge or effort you put into them, you’ve literally just lost potentially tens of thousands to millions, depending on the position. Like, you take somebody who’s an enterprise level salesperson for your organization bringing in millions of dollars. And you’ve had that open and they’ve established relationships with consumers that somebody has to start again from scratch to do. That’s potentially millions of dollars out the door because you did not make sure that person was a fit for the team. Because a person who is not a fit for the team will eventually not want to be there.

Erika Lance: [00:28:23] They can also cause problems if there are personality conflicts. Because certain personalities – and not everybody has to be the same. This isn’t a lemming thing – will not work well with other personalities. It is just hello, human nature. And we all have that in even our family lives. As much as we all love family, there are certain family members that you’re like, “Do not sit next to Joe and talk about politics because it will end badly.” So, if you don’t find those personalities that it will go well and have the right view of how work should be, then, eventually, they won’t be there anymore. They won’t be happy.

Erika Lance: [00:29:08] You have to hope they do not create a huge problem on their way out in the form of investigations or whatever. Because if somebody feels slighted – and we’re talking a little bit about this earlier when we were talking about the conflicts with people – the moment somebody has a conflict with somebody or think somebody is bad, they put on a different color glasses and they’re not rose colored in the nice pretty way. They are different. Every communication then received by that person is in that vein.

Erika Lance: [00:29:34] So, even if it’s not intended to be snarky or mean or whatever they think, they’re going to be defensive and think it’s there and a problem can build and build and build. And if it builds in a certain way and the manager doesn’t realize what’s happening and all of this stuff, then you could potentially have a lawsuit on your hands because nobody knew that this cultural fit problem was occurring. And the person ends up saying they felt harassed or singled out or whatever. And by default they were because they weren’t part of the team to begin with.

Erika Lance: [00:30:11] So, it is so important that you have that piece, but that that piece is so defined for your organization. But you have to sort of put the rules. We have a policy we have in our handbook, which is the Welcome to KnowBe4. It was written by Stu on his whole, like, how KnowBe4 came into being, this is what it is. And then, I wrote one called The Common Sense Guide to KnowBe4. Like, here are the little things that you need to know to be a Knowster at KnowBe4 and to get you out of trouble. Those are the first steps to how to agree with things.

Jamie Gassmann: [00:30:45] Great. Great information. So, in talking about, like, they get desperate for hiring, as you’re probably aware, that some industries right now are really having difficulty in hiring employees for various types of roles, you know, trying to get that right level of experience, maybe that right of level of education based around how they’ve crafted that job description for who they feel is the ideal candidate. Are there things that they maybe should be looking at or considering maybe changing in that job description that might open up possibilities for a different channel of candidates or a different level of candidates that maybe they hadn’t originally thought would be the right fit, but maybe opens up opportunity for them to expand that candidate pool?

Erika Lance: [00:31:37] Yes. I feel a lot of times people write job descriptions like they write perfect dating apps, where you’re looking for this perfect person and they need to be X tall, and this built, and this kind of career, and you have chiseled jaw, and dark hair, and blue eyes. And like you’re writing a job description as if you’re looking for a unicorn. And fantastic for all the humans out there that write a job description or a dating profile and get that unicorn to show up.

Erika Lance: [00:32:06] But the problem is, you have candidates out there that are looking at this job description and go, “I don’t qualify.” Well, do you actually need all those things? Because if you don’t need the level of education, there are a lot of people that have experience that don’t have the education. And no offense to everybody who went to school, but sometimes those people are better than the people that have the education because they’ve been there, they’ve done it, and they have all the t-shirts from doing it. So, if you limit your pool to where you’re looking for only Pegasus’ and unicorns or whatever, dragons and unicorns – I can make a lot of fantasy analogies – if you’re only looking for that, then you’re going to have a hard time finding the person.

Erika Lance: [00:32:53] Also, you need to go look at hiring managers. You need to go on LinkedIn. You need to go out there and go to the different – like, there’s a lot of, for instance, developer meetups or salespeople meetups. There’s all these meet ups in the communities, H.R. meetups. Like, if you’re an H.R. professional, trust me, you can find eight million meet ups to go to, to be the H.R. professional. But you need to go as the hiring manager and find some people and look for your own humans. You know what you’re looking for, so go look for them as well. But you got to lower your expectations, not for what you genuinely need, but go what would lead to a good candidate.

Erika Lance: [00:33:32] And I’ll give an example. I have hired several people into H.R. that have done retail management experience. They’re not H.R. professionals at all. But guess what? When you do retail, like all of us who have been lucky enough to also do fast food and stuff, you get a level of patience and understanding with the weirdest things that can happen. And in your retail, especially if you’re a retail store manager – which they escalate a lot of people interior to the retail store managers – you have had experience dealing with pretty much anything an employee can do and come up with – you know what I mean? – to be a part of it. So, do you want to be an H.R.? Do you want to train? Because you’ve got the experience of being calm, cool, collective in dealing with some of the stuff that comes up from an employee relations standpoint.

Erika Lance: [00:34:24] It’s been wildly successful for me to have that because I was willing to go, “Let me look beyond what I’m looking for, for that person who does good customer relations, who does customer service.” What are other professions that do that where the person maybe didn’t have the chance, but you have this much experience dealing with customers. Are they a good fit? And here’s the thing, too, is you help somebody advance and change their career path. They are going to be some of the most loyal employees you ever have because of what the company has done for them to help them out. And it’s the right view. So, if you can take something different, do that.

Erika Lance: [00:35:09] And go look, part of your responsibility as an executive or manager is to go find your own people. Go find them, meet them, get them to apply, get them in the door because you’ll meet them and see if they’re qualified. You get to do a pre-screening with them.

Jamie Gassmann: [00:35:24] Right. Kind of looking for those transferable skills, maybe not necessarily the experience background, but experience around areas that could be applicable in that role. Very interesting.

Jamie Gassmann: [00:35:37] So, real quick, we’re going to just get a word from our sponsor. Workplace MVP is sponsored by R3 Continuum. R3 Continuum is a global leader in providing expert, reliable, responsive, and tailored behavioral health, crisis, and security solutions to promote workplace wellbeing and performance in the face of an ever changing and often unpredictable world. Learn more about how R3 Continuum can tailor a solution for your organization’s unique challenges by visiting r3c.com today.

Jamie Gassmann: [00:36:09] So, you had mentioned in a previous conversation that employers need to also look within the organization that there may be employees with strong institutional knowledge who might be afraid to speak up about movements and career advancement. So, what kind of tips or advice would you give to leaders to help them in identifying employees that are probably sitting there waiting to be asked to move up or waiting to be asked about their career and maybe aren’t quite as confident to bring that up in a conversation. What advice would you give?

Erika Lance: [00:36:44] I think it’s very important for managers to have one-on-ones around what the career path for the employees that are working for them is and what they want to do. And make it very safe that maybe they want to do something in another part of the organization. Another thing is, we have a dedicated career team. Team employee gets to interact with them. They get to meet the career person on onboarding. We have the career person has an entire part of our intranet that they talk about things. They have different seminars. They have also gotten with every leader and mapped out the career tracks for the person and where they end up needing to go and stuff like that.

Erika Lance: [00:37:22] So, like, what steps do they need to take? What knowledge base do they need to have in order to move up into roles? And we have a tuition reimbursement and a certification policy where we help pay for the certifications that the employees need. And we have training courses so they can train. And we believe employees should have about five hours a week to train, whether it’s on their own position or other things. And they can train so they can be ready to move into maybe the junior role in that area they want to move into. Or we have manager training. So, maybe they weren’t a manager before, but they want to move up into leadership, here’s a manager training and this is how you do it.

Erika Lance: [00:38:01] I think that we promote from within between 20 and 30 percent every year of people. We do that because those are Knowsters – that’s what we call them – that want to be a part of something bigger and help the organization. And because of all the knowledge they have, they just bring that to the next area. Like, my story in the beginning about the person who moved from my employee relations over to I.T, they took all that H.R. and KnowBe4 knowledge, so when it comes up to why does H.R. need this program this way? We don’t have to go through a back and forth. He is just going to go, “They need a program this way because A, B, and C, this is what they do with it.” That’s invaluable.

Erika Lance: [00:38:45] But guess what? I couldn’t hire that because nobody has done the H.R. in my H.R. area to know the answer to that question. And that happens over and over again. Plus, that loyalty thing, if you bring somebody up within your ranks of your organization, they know there’s a loyalty. Gone are the days where people are staying at companies to get the gold watch and the retirement fund and stuff like that. I say that all the time to younger people and they have no idea what I’m talking about when I say the gold watch thing, but it’s very funny to me. It was in the movie Speed. That’s gone.

Erika Lance: [00:39:20] We don’t have that anymore where people want to stay to retire at a company. If they want to continue to grow, they’re going to leave and then potentially leave and then apply back at your company. And they’re going to come back at a much higher rate and whatever, where you could have had them this whole time growing them up into that thing. It always makes me sad when I see somebody leave a company for another job that you have within the company. You’re just not willing to give them a shot and they’re super successful. It’s silly to me to lose that talent.

Erika Lance: [00:39:52] So, I think you have to remember to put those things in because every person who walks out the door, if you only even just lose their annual salary, that’s tens of thousands of dollars that walk out the door. Just pay somebody to help get them to a higher spot within your organization.

Jamie Gassmann: [00:40:11] Yeah. I imagine this approach that you’re describing about helping them with that career growth. It impacts retention in a very positive way within an organization. Well, in even just knowing that the support that you’re providing, even if they just want to have education but maybe are comfortable where they’re at, I can imagine that also can create some retention benefits, too.

Erika Lance: [00:40:38] Oh, absolutely. Yeah. You have to want to have those people be there, and it shows the employees. And then, they refer their friends that are very qualified. Like, they talk about it. How do you get a great place to work? Like, all the awards and everything like that, we’ve gotten a ton of awards. And I really love that we’ve gotten a ton of awards. But it’s because our employees were surveyed and they love working for us. We don’t get those awards just because anybody believes that. You can’t nominate yourself and somebody just look and go, “Oh, KnowBe4 is cool. We’re going to give them an award.” It’s based 100 percent on what your employees are saying and thinking about you. That’s how you create that part of the culture and that they want to work there. And then, you’re a best place to work and then you get more employees that want to work there.

Erika Lance: [00:41:29] You’re talking about earlier recruitment things, well, how about creating an environment that is so amazing that people are beating down the door to be a part of your company. That helps solve some of the recruitment things, not all of them. Trust me, there are still unicorns you got to find out there. But it makes a huge difference.

Jamie Gassmann: [00:41:49] Definitely. And so, you mentioned the advantages in creating a foundation that feeds future success of the organization. I think you’re probably touching on it a little bit. But can you share about how that works within the organization? And I think maybe you’ve already touched on that a little bit. But if there’s anything additional that you can provide around that foundation that you’ve created.

Erika Lance: [00:42:17] I think it’s, again, creating the foundation from the top. The very top of the organization has to have the same belief and understanding that the rest does. And then, define it and promote it, and promote it constantly. And constantly remind employees about the different parts. You can do word walls, you can do meetings, however you do that, letters from the CEO. I know at some points having an all company meeting is out of the question. You have one hundred thousand employees, you probably will have a hard time doing that. But you have it filtered through the managers. You make it so it’s scalable. But you keep it going and you do not change it. You enhance it.

Erika Lance: [00:43:02] Don’t change the rules on the employees unless you’re giving them a benefit. Because if you make it harder to do something, you’re going to lose some of that feeling that the company is on their side during the process. And, remember, it’s a team activity. I don’t care if you’re at the very top of an organization, you’re built on every single person that works for you and every single thing they’re doing.

Erika Lance: [00:43:28] I worked at a company previously that had a huge mailroom. And it was a document processing company for mortgages. And people would say derogatory things about the mail room. And I was like, “Hey, so the documents don’t go in or out of this organization without the mailroom doing their job correctly and on time. We don’t meet any deadlines without this part of the organization. So, before you berate or think less of this part of the organization, it doesn’t matter how many files you produce, if they don’t ship them, it means absolutely nothing.” And it was very eye opening when that actually got circulated what each of the areas do that contribute to the overall product.

Erika Lance: [00:44:19] And that’s true even in a company that, say, makes computers. If the place isn’t shipping them out correctly and the mailroom doesn’t want to do their job or they don’t care, well, it doesn’t work out. I mean, look, in the airline field, when all the mechanics go on strike, for instance, guess what? There is not a single plane flying because the pilots aren’t going to fly a plane that the mechanics haven’t done. Or if the baggage handlers say they’re not participating anymore, they’re going on strike. A baggage handler will stop the entire airline thing from going. It stops all flights from happening. And you can go, “Well, they just move the luggage around.” Well, guess what? Your plane is not taking off now because they just move the luggage around. So, it starts from the top, but has to filter to the bottom. And everybody has to understand that.

Jamie Gassmann: [00:45:07] I love that. Everybody plays a vital role. It might be a different role, but they are definitely key to the overall success of that organization.

Erika Lance: [00:45:15] Exactly.

Jamie Gassmann: [00:45:16] So, you mentioned in a previous conversation and I just wanted to share, it was just such a creative approach that for the diversity and inclusion, you have a program that you utilize where you are providing or creating opportunities for individuals. Where, maybe on paper they may not have the experience or the skills that are needed for the job. But through this program, you provide them with education and training that builds on those skills and experience. I think you mentioned something with kind of like a smart start or like a restart. Can you talk a little bit about that structure? Because I just thought it was so innovative and a great way to identify candidates that maybe would, typically, get overlooked or maybe not considered for a role.

Erika Lance: [00:46:04] Absolutely. So, I worked a lot with local high schools, helping with some of their career committees and stuff like that. And I found that a lot of times people coming out of high school, especially in underrepresented communities, they don’t always have an option. It’s not always an option to go to college. It’s not free. There’s not an option. And some don’t have the availability to do it. And they have to just start working. It’s the the snake eating its own tail. You want somebody to come into the area, but they can’t come into the area unless they have experience, but they can’t get experience until they’re let into the area.

Erika Lance: [00:46:44] And so, if you don’t go, “Okay. Wait. We have to break this cycle. This doesn’t work.” So, we have three programs that we’re doing, but the first one was called Jumpstart. And we’re taking kids that have either graduated from high school or gotten their GED that want to move into a technical type role but have no experience. And we didn’t expect them to have any work experience at all. Instead, we got references from teachers or volunteer groups they worked with or potentially religious leaders that they had that they maybe did some work with, that’s where we got our references.

Erika Lance: [00:47:23] And we’re starting from the beginning. It was supposed to be a program of six, we had seven because our recorder got very excited and hired more than six. But we were like, “Okay. Let’s do this.” So, they’re all doing really, really well. So, that’s our first program, where we’re bringing them in. They’re coming in at a slightly lower salary than our tier one tech support because we’re seeing if they can move up to that. But at the end of the program, which is within six months, is, they get to apply for one of our tech support positions. And they will get paid what our tier one tech support get paid, because we believe in pay banding for a position, not the person.

Erika Lance: [00:47:57] And the other thing they get is, if they stay with the program, we’re giving them a two year degree. They can get an AA or an AS. And we partnered with our local college to get that to happen. And it can be in whatever they want to be when they grow up. But we want to give them the opportunity to expand their life.

Erika Lance: [00:48:15] Similarly, we had a bunch of people that applied for this program that we’re doing things like trucking all their life or cashier or something. And I went, “We should have a project Restart,” which is people who have been stuck in careers that they don’t love, but they’ve just been stuck there because they don’t look like they can do anything else. And we’re going to bring them in similarly and move them through the system to give them a different type of career path if they want to. And that’s going to be in our technical area, our customer success area, or our sales area.

Erika Lance: [00:48:45] And we’re doing a project New Start, which is for people coming out of the military or first responders. Because the military – my daughter is a combat medic. She’s very fortunate. She got her degree in health care and a bachelor’s in science. But her husband, for instance, was an MP and he came out and he could go be a police officer or work in security. That’s all they trained him to do. They have friends that work in artillery. They can fire bombs and stuff like that, which is not a transferable skill, generally – unless you’re an action movie star – to the real life.

Erika Lance: [00:49:21] So, it’s an opportunity for them to, again, come into the workforce because they have valuable skills. They have a lot of stuff that they can present. They show that they can get education and they can meet with work requirements, but they walk out and go, “Okay. What do I do next?” And we feel that this is how you are able to increase diversity in your organization.

Erika Lance: [00:49:45] Because if you’re like, “I’m okay. I’ll hire a diverse college graduate,” that, unfortunately and very sadly, is not the biggest pool of diverse candidates that you’re going to get. It’s terrible that I can say that. I don’t like having to say that, but it’s true. So, we need to open it up and companies need to go, “How do I grow my talent? And how do I grow my diverse talent to move up within the organization?” Because you cannot effectively make a change in an organization unless you’re willing to go, “Where does the problem begin?”

Erika Lance: [00:50:21] And we’re also doing a lot of education initiatives in schools and partnering with schools, so that kids growing up know that there are alternative options to being a doctor, or a lawyer, or a nurse, or whatever you’re taught in school. Like, “Hi. This is cybersecurity. This is a whole field. Here are the options. This is what you can do to get into that field. Here are the steps.” Kind of like we talked about with the career path, give kids the steps so they know what to do. Because if you only go, “Well, you can go to college.” Well, if they can’t, you know, “Okay. What’s option B? Is there an option B for them?”

Jamie Gassmann: [00:51:01] Or go to college and not really quite know what to major in, and maybe get a degree in something that, when you get done, isn’t really what you want to do, which you see that happen too.

Erika Lance: [00:51:12] A lot. And a lot of people get degrees and things, that doesn’t mean you’re going to get hired. That’s a double edged sword. I had a lot of people that work for me in data entry that had business degrees and architect degrees and stuff. Because what do you do? Just because you have a business degree doesn’t mean you know how to do business stuff. Unfortunately, it doesn’t necessarily translate.

Erika Lance: [00:51:37] Some degrees are luckier, like medical. Like, you go to business school, they don’t have a practical application set like you do when you go to medical school. They make you go do the things they’re teaching you. But business doesn’t do that. They’re like, “Here’s the thing. You’ve learned the things. Now, go. Fly. Be a bird.” And, you know, there’s a lot of falling out of the nest kind of situations that happen there.

Jamie Gassmann: [00:52:03] Definitely. So, thanks for sharing that about that program, because it just sounds like such a great innovative way of kind of thinking about the hiring process from a different perspective. And taking a different approach to getting potentially some long standing employees that can grow within your organization based on just being given that opportunity.

Erika Lance: [00:52:23] Absolutely.

Jamie Gassmann: [00:52:24] So, if you were going to give one piece of advice or piece of information that you want the listeners to be left with today, what would that be?

Erika Lance: [00:52:35] I think my main piece of advice I like to tell anybody is, you need to take ten steps back and actually look at every situation from a panoramic view. Because if you’re stuck in it and you can’t really see out of it, you’re never going to find the right solution to it. And you need to encourage others to take steps back, really look at the situation, and look at how you solve it. Not on an immediate basis, but how you come up with a long term scalable solution for the problem. And you have to be willing to put the effort in to make whatever that solution you come up with occur. And that’s part of being in H.R. It’s part of being a manager. It’s part of being anything.

Erika Lance: [00:53:22] Like the Jumpstart program we talked about, for example, we had to dedicate resources to make that happen. Well then, you need to do that, and be willing to do that, and be willing to put the effort into the one side for the positivity on the other. But I think if you don’t take steps back from a situation and look at what the best results will be, and the best result for six months, a year, five years from now, you do yourself an injustice by trying to do a quick solve to a situation or saying it absolutely has to be this way or else, because very little in life has to be absolutely to a solid.

Jamie Gassmann: [00:54:01] Great advice. So, you’ve shared a lot of great information. If our listeners wanted to connect with you further, what would be the best way that you would want them to connect with you?

Erika Lance: [00:54:08] LinkedIn is a great way to connect with me. I respond to my things. Please link with me. I won’t say put a friend request, but that’s not right. Different app. But do link with me on LinkedIn, Erika Lance, E-R-I-K-A L-A-N-C-E. And I’m at KnowBe4, and you’ll see that in my profile. So, please feel free to connect with me. I love helping people. So, if you have questions or need advice on anything or want to share something successful you guys have done out there, please do that. Because I think we all learn from each other. I didn’t just think of all this stuff. A lot of it is stuff over years of seeing people do things has caused me to be able to go, “Oh, that’s how you do that correctly.”

Jamie Gassmann: [00:54:53] That’s wonderful advice and exactly why we have you on the show today, because that’s what Workplace MVP is all about, is showcasing Workplace MVPs like yourself and the great work that you do. And thank you so much for being a part of our show and letting us celebrate you and your successes that you’ve had, for sharing your stories, and all of your great advice with our listeners. We really do appreciate you. And I’m sure your organization does as well, as well as your staff. So, thank you. Thank you.

Erika Lance: [00:55:21] Thank you.

Jamie Gassmann: [00:55:21] And we also want to thank our show sponsor, R3 Continuum, for supporting the Workplace MVP podcast. And to our listeners, thank you for tuning in. If you have not already done so, make sure to subscribe so you get our most recent episodes and other resources. You can also follow our show on LinkedIn, Facebook, and Twitter at Workplace MVP. If you are a workplace MVP or know someone who is, we want to know. Email us at info@workplace-mvp.com. Thank you all for joining us and have a great rest of your day.

 

Tagged With: Erika Lance, Human Resources, Jamie Gassmann, KnowBe4, OnCon HR Professional of the Year 2021, Project New Start, Project Restart, R3 Continuum

Bipolar Disorder in the Workplace, with Jacqui Chew, iFusion, and Colton Mulligan, FoxFuel Creative

July 15, 2021 by John Ray

Mental Health
Minneapolis St. Paul Studio
Bipolar Disorder in the Workplace, with Jacqui Chew, iFusion, and Colton Mulligan, FoxFuel Creative
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Mental Health

Workplace MVP:  Bipolar Disorder in the Workplace, with Jacqui Chew, iFusion, and Colton Mulligan, FoxFuel Creative

On this edition of Workplace MVP, Jacqui Chew, iFusion, and Colton Mulligan, FoxFuel Creative, each share their stories on working with a bipolar disorder with host Jamie Gassmann. Jacqui and Colton discuss how leaders can foster psychological safety in the workplace so that employees can be open about their mental health. It’s essential listening for HR and other workplace leaders. Workplace MVP is underwritten and presented by R3 Continuum and produced by the Minneapolis-St.Paul Studio of Business RadioX®.

Jacqui Chew, Managing Director, iFusion, and Licensee, Curator at TEDxAtlanta

Mental Health
Jackie Chew, Managing Partner, iFusion, TEDxAtlanta

iFusion is a storytelling consultancy that deploys the power of narrative design to create brand stories for companies and social impact initiatives that resonate and inspire action.

Jacqui works at the intersection of storytelling, innovation and business. She deploys the power of narrative design in reframing an organization’s brand story for resonance and to inspire action.

Described as a “Lara Croft of Problem-solving,” Jacqui is a seasoned business operator with a passion for building inclusive teams, and working cross-functionally to bring disparate groups together toward a common goal.

As the curator and licensee of TEDxAtlanta, Jacqui is always on the lookout for change-makers and innovations that are solving for the challenges of today and those just around the corner. Under her leadership, first of TEDxPeachtree from 2009 to 2018 and presently of TEDxAtlanta, Atlanta has grown in recognition within the global TEDx community as an innovation hub for technology, healthcare and social impact initiatives.

She is resourceful, tenacious and well networked in the Atlanta business, social impact and technology communities.

Website | LinkedIn | Jacqui’s TEDx video | Brain Babel

Colton Mulligan, CEO, FoxFuel Creative

Colton Mulligan, CEO, FoxFuel Creative

FoxFuel Creative produces effective outcomes for brands and people through design, content, and technology. The company helps consumer goods and products, healthcare, music and entertainment, finance, and real estate brands speak genuinely and effectively to their audience.

Their specialties include brand and marketing strategy, consumer insights, content development, creative ideation and execution, advertising concepts, and website development.

At FoxFuel, Colton Mulligan serves as CEO and is responsible for client relationships, guiding the discovery process through brand strategy into early creative concepting.

With 15+ years of branding and marketing experience, Colton has worked to develop brand and marketing strategies for TSA Pre-Check, Hilton Hotels/Home2Suites, Ben Folds, Fiesta Grande, Chip and Joanna Gaines, Pinnacle Bank, HarperCollins, Narus Health, Lifepoint, HCA, and Community Health Systems.

He also speaks at various events on Digital Marketing, Healthcare Marketing, Entrepreneurship, and the relationship between mental health and creativity. He lives in Nashville with his lovely wife Aly, and Goldendoodle JT.

Company website | LinkedIn

R3 Continuum

R3 Continuum is a global leader in workplace behavioral health and security solutions. R3c helps ensure the psychological and physical safety of organizations and their people in today’s ever-changing and often unpredictable world. Through their continuum of tailored solutions, including evaluations, crisis response, executive optimization, protective services, and more, they help organizations maintain and cultivate a workplace of wellbeing so that their people can thrive. Learn more about R3c at www.r3c.com.

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About Workplace MVP

Every day, around the world, organizations of all sizes face disruptive events and situations. Within those workplaces are everyday heroes in human resources, risk management, security, business continuity, and the C-suite. They don’t call themselves heroes though. On the contrary, they simply show up every day, laboring for the well-being of employees in their care, readying the workplace for and planning responses to disruption. This show, Workplace MVP, confers on these heroes the designation they deserve, Workplace MVP (Most Valuable Professionals), and gives them the forum to tell their story. As you hear their experiences, you will learn first-hand, real life approaches to readying the workplace, responses to crisis situations, and overcoming challenges of disruption. Visit our show archive here.

Workplace MVP Host Jamie Gassmann

In addition to serving as the host to the Workplace MVP podcast, Jamie Gassmann is the Director of Marketing at R3 Continuum (R3c). Collectively, she has more than fourteen years of marketing experience. Across her tenure, she has experience working in and with various industries including banking, real estate, retail, crisis management, insurance, business continuity, and more. She holds a Bachelor of Science Degree in Mass Communications with special interest in Advertising and Public Relations and a Master of Business Administration from Paseka School of Business, Minnesota State University.

TRANSCRIPT

Intro: [00:00:04] Broadcasting from the Business RadioX Studios, it’s time for Workplace MVP. Workplace MVP is brought to you by R3 Continuum, a global leader in workplace behavioral health and security solutions. Now, here’s your host, Jamie Gassmann.
Jamie Gassmann: [00:00:25] Hi, everyone. Your host, Jamie Gassmann, here. And welcome to this episode of Workplace MVP. According to a recent study performed by Mental Health America, only five percent of employees surveyed indicated that they strongly agree that their employer provides a safe environment for employees who live with mental illness.

Jamie Gassmann: [00:00:44] With the increased availability of workplace resources and tools for ensuring the psychological safety of their employees, along with the increase in conversations globally about reducing the stigma of mental health, particularly in the workplace, this stat seems to indicate that there’s still a level of discomfort with employees being open and honest with their employers about their mental health in a large majority of workplaces.

Jamie Gassmann: [00:01:08] Which leads to the question of how can leaders within organizations help their employees to feel psychologically safe and to create work environments that invite open dialogue about how employees are truly feeling. Are there ways to create an environment that invites vulnerability, creates a feeling of safety for being open and honest with leadership, breaking down those walls of fear that so many employees are likely still having?

Jamie Gassmann: [00:01:33] Well, today, we have two wonderful MVP’s that will share from their perspective, personal experiences and approaches for how organizational leadership can create a psychologically safe work environment. And with that, the benefits it can have on the employee, leader, and organization overall. With us is Colton Mulligan, CEO of FoxFuel Creative, and Jacqui Chew, Entrepreneur and Mental Health Advocate. Welcome to the show, Jacqui and Colton.

Jacqui Chew: [00:02:03] Thanks for having us.

Colton Mulligan: [00:02:04] Glad to be here.

Jamie Gassmann: [00:02:06] So, we’ll start off with our first Workplace MVP, who is Jacqui Chew, Entrepreneur and Mental Health Advocate. Share with us, Jacqui, a bit about your background and how you came to be a mental health advocate.

Jacqui Chew: [00:02:20] Thank you, Jamie, for having me. I have been on this journey since being diagnosed in 2005, it’s been a long time. And so, I was diagnosed at a time where mental health/mental illness was not discussed. There was still a heavy, heavy stigma around it. For the first few years, I’ve lived in silence, and in fear, and in shame with what I had. I was diagnosed with bipolar disorder in 2005.

Jacqui Chew: [00:03:03] And at the time, I owned my own business. I had a marketing consultancy. And my main clientele were and they still are high growth startups that are either angel backed or venture capital backed. And those cultures tend to have a very hard charging, high performance base type culture. And I didn’t realize it at the time, but those are definitely stressors. They are conditions that exacerbate my illness.

Jacqui Chew: [00:03:49] So, today, though, happily after years of psychotherapy and I continue my treatment protocol, I am managing my condition quite a bit better. And here I am.

Jamie Gassmann: [00:04:06] Great. Yeah. Great to hear kind of some personal experience that you’ve worked through. So, from your perspective, taking that personal experience into account, when you look at the stat that only five percent of employees strongly agree that their workplace is a safe environment for those with a mental illness. What are your thoughts on that?

Jacqui Chew: [00:04:27] You know, sadly, the stigma behind mental health and just the dialogue around it, I mean, there’s still such shame. I recently had a conversation, actually, just a-week-and-a-half ago with a young professional who was very concerning. She had an anxiety, she felt anxious, she had already been diagnosed with depression, and she was very, very afraid of losing her job. And there were so many stresses going on with her job that it sort of exacerbated her symptoms and she had no one to talk to.

Jacqui Chew: [00:05:16] And her situation is really very common. It’s still really difficult to talk about, say, your depression, or your bipolar disorder, or your recent manic episode, and how it’s affecting your job to your supervisors, your managers, because there’s this fear that, “Oh, my gosh. I don’t want to tell my manager about it, but yet I know I’m not performing to my usual level. And I know I’m going to be evaluated. My quarterly MBOs are coming up.” And all of this just builds and it’s a cumulative effect that just exacerbates all the symptoms of someone with bipolar disorder or depression.

Jacqui Chew: [00:06:09] And it is very common, unfortunately. And it’s quite unfortunate, with COVID and the isolation that we have all had to go through, of being alone, of being locked down, even for those of us who don’t have a chemical brain imbalance, there are many everyday folks who are being diagnosed with clinical depression. So, this sort of thing is more and more common.

Jacqui Chew: [00:06:46] But, unfortunately, the sense of safety that we can talk about it at work, just as we could talk about our blood pressure or our heart condition, or how we’re doing better now because our blood pressure is better, because we’re taking better care of ourselves, we’re exercising, and so on and so forth. We can talk about that but, yet, we still can’t talk about our mental wellness or the lack thereof. And that’s a real issue.

Jacqui Chew: [00:07:14] And that’s what that five percent statistic is all about, is, there is so much misinformation, disinformation, and misconception around mental illness. And workplaces, I don’t believe are doing enough to bring their managers and their supervisors to detect symptoms or signs of distress in an employee, which is unfortunate.

Jamie Gassmann: [00:07:49] Yeah. And, you know, you bring up a good point about kind of leaders doing enough. And when we connected previously, you mentioned that it was important that leaders educate themselves on mental illness. Can you talk a little bit about how that would be helpful in a work environment? And particularly on some of the things that you brought up, like with rising diagnoses from the COVID, working remote last year, how would that education be able to help these leaders to create more of an open environment for their employees?

Jacqui Chew: [00:08:27] That’s a really good question. I think, you know, this pandemic has really created an interesting dynamic, because depression or diagnosis of depression and anxiety is so widespread now that the managers themselves are being diagnosed. And so, not only are the folks who are individual contributors who may have been diagnosed prior to the pandemic, but the managers who may be fine prior to that, but because of the pandemic – depression being one of the effects or anxiety being one of the after effects of the lockdown – they’re being diagnosed.

Jacqui Chew: [00:09:13] I think that it has increased the sensitivity to want to understand. Because when you are a manager and you are all of a sudden diagnosed with something that you do not have to think about or not have to even be basically be educated on, you, all of a sudden, are faced with a whole range of symptoms yourself and you’re getting the treatment protocols and et cetera, et cetera. And I think that makes you more empathetic to folks at the workplace, to the people that you manage, the people on your team.

Jacqui Chew: [00:09:58] And, I mean, perhaps this is rather Pollyanna-ish of me, but I would hope that this would make leaders, managers, supervisors more empathetic and more sensitive to the signs and the symptoms because they themselves are going through treatment. They themselves are wrestling with the many challenges that come their way as someone who had been diagnosed with depression or bipolar disorder or anxiety disorder.

Jacqui Chew: [00:10:29] So, I truly believe that people in that power dynamic who are themselves going through treatment and are being educated because they have to be are going to be leading the way at work in creating a safer workplace, if you would, for these kinds of issues to be discussed. Just as you would discuss teamwork and team collaboration, you think about your work team is your support team for the project. Well, part of that support system could be key members that are understanding the person who is perhaps not having a good day, not having a good week, and being more empathetic and understanding about that.

Jamie Gassmann: [00:11:27] And I suppose with a leader who has their own diagnosis, they can be a lot more open with their team as well, which can create some of that breakdown, some of that vulnerability, or create that environment to be more vulnerable, and allow people to feel like they can be more open and bring things to their leader that maybe they wouldn’t have before because there’s a level of understanding. Would you agree with that?

Jacqui Chew: [00:11:54] Yes. Absolutely. There’s a heightened awareness, I believe, because more and more people are getting their diagnosis. They’re being diagnosed. And so, that is, certainly, I think, raising the level of conversation around mental illness.

Jamie Gassmann: [00:12:13] So, you also shared in that previous conversation that we had that it was important that a leader not assume that every person with a mood disorder is going to have the same cognitive disability. Can you talk through the impacts that that could have if an employer just assumed that it was like a one size fits all with the diagnosis and why they should be looking at it more kind of on an individual basis?

Jacqui Chew: [00:12:39] Certainly. So, it’s not a project, but we actually know more about space and getting into space or extra space than we know about the way the brain works, unfortunately. Two people could be diagnosed with bipolar disorder – there are two versions, bipolar 1 and bipolar 2. And they could both be diagnosed with bipolar disorder 2, but they could exhibit very, very different symptoms. And the severity could be very, very different as well.

Jacqui Chew: [00:13:29] So, for myself, I am the bipolar 1, that is my diagnosis. But, generally, I’m really high performing. I can perform at a very high level so long as I get my sleep and I am eating well and exercising, I am fine. But then, there are others who have a really tough time managing the symptoms, even with the exercise and the diet and the sleep. And so, it affects people very differently. And, once again, I’m not a doctor, but I do know that this is a chemical imbalance in the brain that causes at least bipolar disorder. And it affects people very differently because everyone’s physiology is just a little different.

Jacqui Chew: [00:14:31] And so, for a manager to assume that, say, if two people on their team have, say, anxiety disorders or depression, that they are going to be the same way, they’re going to have the same symptoms, and such, would just be, really, sort of a bad assumption. And it could lead to very inaccurate type of assessment of a person’s performance, or a person’s behavior, or attitude, or things like that.

Jamie Gassmann: [00:15:07] And we’re talking a lot about, you know, creating that open dialogue and showing that empathy to employees who may have a mental health diagnosis. There’s going to be probably some listeners going, “Yeah. But we can’t ask those questions. We’ve got regulations we have to follow. There’s certain H.R. rules that are applied here. We can’t discuss their medical condition.” So, from your perspective, how can a leader show support for their employee that has been open about their mental illness without violating those H.R. rules and regulations so that they can show that empathy, create that open environment, but do so in a way where they’re not putting that employer at risk?

Jacqui Chew: [00:15:53] Sure. That’s always a tricky scenario. As a manager, what I had done is, when someone is struggling, say, at work, just as a rule of thumb, regardless of their diagnosis, regardless of whether they’ve been diagnosed or they’ve disclosed, I basically say, “Hey, it seems like you’re really having a tough day. How about taking a long weekend?” So, sometimes just being human and being empathetic to someone who’s clearly having a tough day or a tough week, and we all have those regardless of whether we’ve been diagnosed or not. Just letting them know that they’re allowed, that they can take a day off, take a weekend, take a long weekend.

Jacqui Chew: [00:16:59] The other thing is, you know, most companies – the companies that I’ve been a part of – have as part of the healthcare benefits, employees have access to talk therapies as part of the package. And so, for instance, if someone has disclosed that they’ve just lost a close family member, it’s really, really common for someone with a traumatic life experience to experience clinical depression, I mean, that is a trigger or a known trigger. And so, for something like that, I mean, there’s no H.R. rule – you wouldn’t be violating any rule to say, “Hey, we have available this particular benefit. And I just want to make sure that you are aware that it’s available to you should you need it.” And that is a caring and a responsible thing for a leader or a manager to do.

Jamie Gassmann: [00:18:11] And that also is a great way to show that empathy and that support. And through education and understanding, what might be a trigger for that employee helps you to be able to spot that when you need to pull some of those other approaches that could be helpful in that moment without bringing up the actual diagnosis. That’s great feedback and approaches to use.

Jamie Gassmann: [00:18:37] So, looking at your career, what is something that you would say you were just most proud of within your career overall?

Jacqui Chew: [00:18:48] Gosh. Well, apart from the obvious, since I work with startups, it’s always fantastic when the startups that I work with thrive – more than survive but thrive – and they grow and they scale. But, actually, this might sound a little strange, but I am most proud of feeling empowered and strong enough to fire asshole clients. I have no asshole rule – and I’m not sure if I’m supposed to say that on a podcast, but I’m sure y’all can bleep that out.

Jacqui Chew: [00:19:32] But I think drawing boundaries, and having boundaries, and learning to identify as someone with a bipolar disorder diagnosis, working with all kinds of personalities is a trigger. Certain kinds of behaviors are triggers. And certain kinds of situations that these types of personalities tend to create are stressors. And over time, they can bring on some very, very severe episodes for me. And I had that happen. And so, I have essentially a no asshole rule. Whereby, there are certain types of personalities that I will not work with. And if a client exhibits those behaviors and continues to exhibit those behaviors, despite my conversation with them, I just won’t work with them anymore. And I see it as self-preservation.

Jamie Gassmann: [00:20:45] And it probably took you a little bit to get there, but I could see where that could be a really proud moment for yourself to have that empowerment and strength to be able to say what you’re willing to put up with or put yourself through. So, great example. So, if our listeners wanted to connect with you, what is the best way for them to do that?

Jacqui Chew: [00:21:10] So, you can reach me at jacquichew.com, that’s an easy way. And I have started a community driven organization called Brain Babel, B-A-B-E-L. It’s in its infancy. So, I’m on Instagram as Brain Babel, so that is where I’ll be sharing tips and I’ll be sharing the latest research and trends sort of demystified and in layman’s terms for caregivers as well as folks who are dealing with mental illness, and as well as parents who are taking care of children who’ve been diagnosed with a variety of mood disorders.

Jamie Gassmann: [00:22:04] Great. So, we’re now going to move to our next Workplace MVP, so joining us is Colton Mulligan. He’s the CEO of FoxFuel Creative. Colton, can you share a little background with us in how you came to be the CEO of FoxFuel?

Colton Mulligan: [00:22:22] Sure thing. In 2014, I was working at another agency with two people that had basically become my best friends. We looked around and realized there was an opportunity to leave the agency because we were the ones effectively managing half of the agency on the creative services marketing side. So, we went to the owners of the business and we want to buy out our non-compete contracts, start our own agency, and ask some clients to go with us. They said okay, and threw out a number that was way more than the three of us had. So, I took a second mortgage out of my house. I cleaned out my investments. I borrowed money from my grandmother, doctor friend, and dad, and the partners all scraped money together.

Colton Mulligan: [00:23:06] And so, we bought out our contracts, and on January 1st, 2015, we started FoxFuel Creative in my basement. And, yeah, that was the beginning of it. So, I was the CEO and I had two business partners that manage the digital side and then also the creative side of the business. And that same month, I was diagnosed with type 1 bipolar disorder.

Jamie Gassmann: [00:23:27] Was it difficult to get that diagnosis in that first month? Or did it answer questions? Or how did you feel in that moment?

Colton Mulligan: [00:23:41] I mean, it definitely answered a lot of questions. And kind of in my little story there, I skipped past a lot of the events of 2014 that led me to that point. But, yeah, I think it was relieving. Almost exactly one year prior, I’d been diagnosed with generalized anxiety disorder, ADHD, and major depressive disorder. Bipolar is commonly misdiagnosed in the first or second pass. So, it was definitely relieving.

Colton Mulligan: [00:24:06] It was a fun dinner with my two partners when I was like, “Hey, update. I know we just formed an LLC and bought a whole bunch of money and we’re starting this new thing. Update, I’ve got bipolar disorder.” I mean, my two business partners, unbelievably supportive, said, “Hey, you know, understanding the symptoms kind of tracks out with your manic energy and all that stuff.” I was pretty good at hiding the downside. But it’s damn near impossible to hide the upside, the energy, just all the passion that comes with that.

Jamie Gassmann: [00:24:36] And it’s great that they took it very much with open arms and probably helped to answer some questions that they had as well. And just love that support that they provided to you from the story that you’ve told me or that I have seen on some of the documentaries that you’ve done. So, from your perspective, why do so many employees still lack a feeling of psychological safety in their work environment?

Colton Mulligan: [00:25:03] I think it’s probably a couple of factors. Thing one, is probably, like, it’s just awkward for most people. And, you know, we’re not a super corporate environment. But thing two, I would assume that there’s all these gray areas within ADA compliance and H.R. regulations and, “Oh, no. Once they disclosed, is there a whole bunch of new protocols I have to have?” So, I would almost say there’s one, like, the lack of clarity for a lot of professionals in the H.R. space what you’re supposed to do.

Colton Mulligan: [00:25:33] And then, there’s also, like, the personal side of it. It’s just, you know, among just humans in general, it’s a weighty thing a lot of folks just aren’t prepared for. Like, how do I go through that conversation saying something beyond, “Oh, I’m so sorry. Let me know how I can help and I’ll pray for you.” Outside of those two things, most people are just like, “I don’t know what to say.”

Jamie Gassmann: [00:25:55] So, if you were in that situation, like, what would you have them say? From your perspective, like with your two partners, if you could have the ideal response from somebody, what would that sound like?

Colton Mulligan: [00:26:15] I mean, that’s an interesting question and it’s one that I get asked commonly. Like, I wind up doing a lot of coffees and meet ups with folks where they just ask, “Hey, my brother got diagnosed, or I have this employee, or whatever, what should I do?” And there’s an odd way to say it, which is like, if you don’t have a framework or sandbox or an ongoing conversation/relationship with that person where you have regular check ins on headspace or a depth in your relationship, you’re kind of behind the eight ball on that. So, you can start fostering that.

Colton Mulligan: [00:26:49] But like with our employees, I’m in a comfortable space, like, I’ve had employees disclose to me, “Hey, Colton. I want to let you know I’m trying a new antidepressant.” “Hey, I’m going back to my therapist. I haven’t seen him in three years, but I’m going through some stuff personally, et cetera.” Fortunately, we already have a regular cadence and rhythm where as part of our check ins on their career goals and stuff like that. There’s space where they go, “I just want to know, like as you enter this week -” it’s like Monday, Tuesday “- what’s your headspace? Are you a five? Are you an eight? What’s going on?” And that provides the employee the space where like I’m not saying, “Hey, do you have a recent mental health diagnosis? Quick question. Just wanted to throw that out there.”

Colton Mulligan: [00:27:26] But it gives them the opportunity to share what they want, and they don’t have to. I can read between the lines. But I know, hey, there are five this week and that gives me space to I don’t have to ask personal questions, but I can say, “Hey, what do you need from me?” Rather than saying, “Hey, let me know if you need anything.” That’s a really crap answer. A really great answer is, “What do you need from me? Can I be like a support and kind of a listening ear right now? Do you want to talk through some of your brain space? And maybe I can help sort priorities and share from my own experience. Hey, I know when I’m overwhelmed. Or if I feel anxious or if I do whatever, I know and I just speak from personal experience.”

Colton Mulligan: [00:28:04] Sometimes if I just talk through what I got to do the day or this week, I can kind of figure out what’s important and what I should focus on, you know. And, normally, I can try and share in that way. It’s not always perfect. But for me, personally, I love it when somebody gives me the options, “Do you need advice right now? I’m happy to help. But likewise, I can be a sounding board.” Or, “Let’s just sort through what you got going on.” I love that.

Jamie Gassmann: [00:28:26] Yeah. A little bit more, probably, natural feeling and kind of true response in that regard as opposed to just kind of, “Oh, can I help you with something or let me know?” I think it’s probably like a default maybe that they don’t know what to say, so they go to that.

Jamie Gassmann: [00:28:43] So, at FoxFuel – and you were kind of getting to this, too – you have a great approach to ensuring that your employees feel psychologically safe. Can you share how you have created a culture that welcomes vulnerability and openness? And I know you kind of touched on it a little bit, but you have, like, a specific meeting that you’re doing with your team and individuals each week and doing different approaches. So, can you kind of dive into that a little bit and share kind of some of those approaches that you’ve done?

Colton Mulligan: [00:29:13] One hundred percent. I just feel the need to disclose upfront, I am not an H.R. professional. And don’t get me wrong, there are probably past employees or people, like, “Colton was terrible at this. I can’t believe you’re talking about culture.” I like to think that over time we’ve cultivated, it’s by no means perfect.

Colton Mulligan: [00:29:29] But at least I feel better when I explain this by talking about the fact that we’ve been around seven years, and in year four, maybe five, our longest running employee that have been with us from the beginning, like, we were on a road trip and we were talking about something that came up. She was like, “You’re a really crap manager.” And she was great. She was just like, “I’ve been looking for a mentor and I had all the stuff. And you were clear that you don’t like to micromanage or manage. You just want to lead, which was great for a while, but like, we need more.”

Colton Mulligan: [00:29:57] And so, then from that, we went to StrengthsFinder conferences and I read The One Minute Manager and It’s The Manager from StrengthsFinder and Gallup and all them. And we went to emotional intelligence workshops and we had a consultant come through, so all of that. And then, I would find the threads that I noticed a lot of different areas picked up on. And one of those was a very personal check in that went hand in hand with the other times you check in with employees.

Colton Mulligan: [00:30:26] And so, as part of that, a regular cadence we have now that, at least, I think it bears fruit. Every Tuesday with my team, we manage accounts and we would normally say, “Hey, what are you looking at this week? What do you need to prioritize, like professional things?” And then, there’s always a question in there that said, “Hey, you know, how ever much you want to share with your headspace, what’s going on with you now?” And that has created a space that has helped me, I like to think, as a manager because someone can say, “I had a really rough conversation with my mom this weekend and I do not feel real confident just being honest going into this week.”

Colton Mulligan: [00:31:02] And that would let me take pause throughout the week if we left a client meeting, or there was feedback I had to share, or I realized, “Man, this person needs a win.” And I’m not always great about praising folks. And so, that would always give me a prompt, it’s like, “This week I’ve got to look for something to let a Cathy or a Lauren, you know, let them really feel accomplished and celebrated by the team.” I’m making up these names real quick because I want to scrub it. So, we’ve never employed a Cathy, but I’m just throwing these things out there.

Jamie Gassmann: [00:31:32] And I love your share of that, which is why I brought it up, because I think you touched on a little bit of what Jacqui was sharing earlier in the show about the human side of that employee leader relationship. You know, you’re really getting to know those employees at a level that they feel comfortable being able to come to you with what they might be going through and vice versa. You’re able to pick up on maybe some of those cues. I think it was just such a great example of just a tactic that’s clearly worked for you in your leadership style.

Jamie Gassmann: [00:32:06] And so, we talked a little bit about the focus internally on supporting employee wellbeing and trying to, you know, be aware of when they might need that when or when they might need that little bit of extra support. You also shared an example where FoxFuel helped its clients to do the same, I think it was regarding over the last year with COVID. Can you share that example with the audience about what you did and kind of some of the unique approaches that you took that kind of bared fruit for them?

Colton Mulligan: [00:32:43] We have a healthcare client across, basically, 22 counties. They’ve got 10,000 or 11,000 employees. They’ve got ten hospitals. And when COVID hit, you can imagine how slammed all these hospitals were. You’re terrified. You have no idea how deadly this disease is. Yet they’ve got to show up to work. They’ve got to wear all this new equipment. There are pieces of their facility that are locked down and taped over with plaster. It was terrifying. And on top of that, you have a staffing shortage, and those that are showing up are overworked, they’re working a long time. Like, you want to talk about an incredibly negative impact on culture. And then, you know, with the economy tanks and people are then worried about their jobs. And this company did so much to try and help.

Colton Mulligan: [00:33:36] So, during that time, what was great, we’d spun up a video series because a lot of these employees don’t check email, et cetera. But we tried to make a really accessible way where every week we would release one of two kinds of videos. One, a video from leadership. So, from the CEO that was looking and speaking directly to all of his employees, not with, like, platitudes, but just saying, “I appreciate you. I appreciate the effort that you’re putting in.” And we would get him on the video to name specific things, “I know at home, you’re dealing with kids trying to do, you know, virtual learning. And I know that it’s scary.” And I think he was just very honest in just saying, “I appreciate so much what you’re doing in the impact on patients.”

Colton Mulligan: [00:34:27] So, we did that and we would produce these videos, put them out via email, put them on Facebook, all that stuff. And then, likewise, just inspiring stories. So, we would come through and don all the PPE equipment. And I would interview folks off camera and we would try to highlight the inspiring stories of what was going on. So, folks of, like, excellent care that was happening, people that had best friends on their team that they still got to show up to work with. So, I don’t like to think that it was silver lining everything. It was just reminders of what you do matters and hearing from leadership that I appreciate what you’re doing and what you’re going through.

Jamie Gassmann: [00:35:03] Yeah. It’s a great example. And sometimes those little reminders can go such a long way. So, in your opinion, what are some ways that organizations can better connect with their employees? And are there some out of the box or alternative approaches you feel can make a difference in helping to better connect with employees? Because you mentioned email, that is tough, I think, in any organization. If you think of the mass amount of email that most employees get, you know, there’s got to be different approaches that a leader can consider when trying to get important communication. Like, “Here’s where support is accessible to you.” Or, you know, “Here’s a quick update on how this person did this really well.” But just that other ways of being able to connect.

Colton Mulligan: [00:35:49] People connect via story, that’s something true long before companies and technology and all the stuff, right? And that’s what FoxFuel tries to lean into with our clients or whatever. Hey, there’s email, but, now more than ever with our clients, I try to focus on the fact that story is your driver. And whether you are trying to get your employee to feel something or your prospect or client or whatever it is, I now don’t think of email or Facebook or anything as the solution. I think of it is like the medium or the conduit where you can take these stories. So, whether they’re written stories or whatever, and we’re pushing video just because it’s accessible. By and large in any community you’re in now, you got your phone, you’re surrounded by screens.

Colton Mulligan: [00:36:33] So, if you can move to video, you can tell someone a story that will actually move them with everything that you can do there in two to three minutes versus a five page blog. And it’s very accessible. And like what you guys are doing here with podcasts and stuff, making it accessible where it doesn’t interrupt their day. So, that’s thing one that I would say things that folks can do.

Colton Mulligan: [00:36:55] And then, the second thing is a much longer burn, but it’s just investing, I think, in the management styles of your folks. The leaders are the ones that really hold the power at signaling what is psychologically safe. And so, for me, I like to think that our team feels more comfortable when they hear me say, “It’s a five. And I’m not going to go into it, but, you know, I had this fight or this incident.” Or, “I had this thing.” Or, “I’m low energy this week.” And things like that signal that it’s A-OK for you to share the same, thing one, encouraging folks to do that.

Colton Mulligan: [00:37:33] And then, thing two, is just equipping everybody with common language, I think. So, we’ve used all kinds of stuff. But, you know, the common language that we’ve used is things like radical candor or letting people use an Enneagram or StrengthFinder or Myers-Briggs. All of that just gives people common language where they can admit, “Hey, one of my strengths is not presenting. One of my strengths is not working in data.” And then, it gives people some more psychological safety that they can own what they’re bad at and then share that with a manager, so they don’t have to pretend to be a jack of all trades without a weakness. And displaying and naming weakness is like the definition of vulnerability, which creates psychological safety.

Jamie Gassmann: [00:38:20] Great. And so, similar to what I asked Jacqui, what is something that when you look at your career, what are you most proud of?

Colton Mulligan: [00:38:34] I’ll try to rattle off because Jacqui gave a great answer and I loved it. And so, I didn’t want to, like, say, “Yeah. Me too.” But to go through some real quick because I’m trying to think about this, but we just had most recently a recent thing, like, we had an employee that just left because, you know, she’s ready for the next chapter in her career and we’re excited for her. And when she left, she cried in telling clients in meetings about it. She cried in her exit interview and all that stuff. Because what she wants to do professionally is great and managing teams like that. Like, FoxFuel kind of has an intentional angle to stay a small entrepreneurial group of 9, 10, 11 folks.

Colton Mulligan: [00:39:14] But what was great was in the exit interview and some words that we exchanged via email, et cetera, she talked about she went through a rough time in her life and she said, “I came in and I am leaving FoxFuel an entirely different person, how confident I am, my approach to life, my approach to relationships, standing up for myself.” To me, there’s a lot of stuff you can look back.

Colton Mulligan: [00:39:34] But when I think about the kinds of impact that we have on folks, I like the idea that people won’t say, “Oh, yeah. I was an AE at FoxFuel and then I did this.” But on the inside, I love to think that we have folks come through our doors that may be with us for a couple of years or however long – you know, don’t get me wrong, you got your ups and downs. And I’m far from a perfect manager. I’m probably a crap manager on some days – that someone that leaves overall and says, “Man, it was a time where I felt supported and I grew personally in that time,” that means the world to me.

Jamie Gassmann: [00:40:08] That’s a great example. It’s always great that you know that you had that positive mark on somebody’s life and career. So, if our listeners wanted to connect with you, what’s the best way for them to do that?

Colton Mulligan: [00:40:20] You can email me, colton@foxfuelcreative.com, or hit me up on LinkedIn, or whatever. Or if you go to our website, foxfuelcreative.com, there’s a thing that’s going to pop up and say, “Hey, quit snooping. Grab drinks with Colton,” or something like that. So, yeah, any of those.

Jamie Gassmann: [00:40:35] Great. So, now, we’re going to hear a word from our sponsor. Workplace MVP is sponsored by R3 Continuum. R3 Continuum is a global leader in providing expert, reliable, responsive, and tailored behavioral health crisis and security solutions to promote workplace wellbeing and performance in the face of an ever changing and often unpredictable world. Learn more about how R3 Continuum can tailor a solution for your organization’s unique challenges by visiting our r3c.com today.

Jamie Gassmann: [00:41:06] So, now, I’m going to bring both of our MVP’s together and ask some questions to the both of you. So, the first question is, how can leaders create a work environment that is psychologically safe? Now, I know you both have touched on a few different components of that. But if there was one particular way, what would you say? And let’s go ahead and start with you, Colton.

Colton Mulligan: [00:41:31] I’d go back to what I said before, hands down, leaders can find spaces to (A) make it clear that they can share their vulnerabilities and share their headspace. And then, (2) create the regular rhythm of an ongoing conversation. Not like, “Hey, can I check in on your mental health diagnosis.” But instead, “Hey, can you share with me, like, what’s your headspace like this week? How confident do you feel? I’d love to talk about that to see how I can support you.”

Jamie Gassmann: [00:41:58] Perfect. And how about you, Jacqui?

Jacqui Chew: [00:42:00] Sure. There are, believe it or not, H.R. modules now, where – and I’m forgetting the name of it, gosh – basically, it incorporates this sentiment aspect of performance of work, sort of a touch base, if you would. And so, I agree with Colton this idea of a cadence, so that if you’ve established a cadence of meetings where the discussion is around the work as well as sentiment, so, how are you feeling, how are you feeling about work, about your work, it’s more accessible than, to Colton’s point, “how’s your mental health”.

Jacqui Chew: [00:42:56] And so, there are actually sort of like – gosh, I forget. Gosh. I was actually a part of an organization that had this that was quite interesting because it was a weekly check in. And as a manager, we check in with each member of my team every week where, as part, they would complete a module or web module that basically says what their five priorities were or their four priorities were for the week, how they felt about themselves and their priorities. And then, we would talk about it.

Jacqui Chew: [00:43:37] So, there was this confluence of the work as well as the self. And I thought that was really helpful and useful to them because, say, if they had a bad week, they could talk about it from the perspective of these were things that I didn’t think that I felt that I did very well at all. I had a couple of nights where my baby was crying or kept me up all night or whatever. So, it just allowed for more human conversation to happen in a corporate environment.

Jacqui Chew: [00:44:19] Now, Colton, your wonderful because you have a workplace that is accessible, it’s friendly, it’s safe. In a large organization of even 50 or 100 people, when you start having department heads and when there is a talent organization, when there’s an employee handbook – that’s basically my litmus test. When a company has an employee handbook, then, I think, that managing and leading becomes a little less human and a little more robotic. But it doesn’t have to be so. And I think and I hope that we will, as a workplace, as businesses, be more like yours, Colton, than the large sort of thousand person corporations that are out there.

Colton Mulligan: [00:45:22] Thank you very much. That’s very sweet. I don’t know that all my employees would say that, but I like to think so. So, that’s great.

Jamie Gassmann: [00:45:31] So, looking at these employers and kind of to your point, it’s almost like what you’re saying, Jacqui, when the employer gets a little bit bigger, they almost have to be more intentional about making that a cultural priority with their organization. As opposed to, you know, like it has to be kind of embedded in their handbook of how they’re going to approach that.

Jamie Gassmann: [00:45:53] So, if you were looking at employers, what do you want them to know when it comes to mental health with their employees? Like, what would be kind of, you know, the message you would want them to be aware of? If they haven’t educated themselves, if they’re being told by an employee they have this diagnosis, what message would you send to them?

Jacqui Chew: [00:46:15] Gosh. Be less afraid of litigation and more concerned about the person. I didn’t mean to rhyme, that was not intentional. But large companies, they’re about risk mitigation. I mean, I hate to say this, but every H.R. department that I’ve come into contact with has been about risk mitigation, and liability, and managing liability. At the end of the day, we are people, we are humans. And if we led and managed by just being human with compassion and empathy, I truly believe that those activities, those behaviors will naturally fall into place. It’s the humane thing to do.

Jacqui Chew: [00:47:15] If you see someone in distress, what do you do? You want to help. What makes being at the workplace any different? Well, it’s the fear of a lawsuit. So, I truly believe that if corporations can slowly retreat from this fear of litigation mindset and more of a compassion mindset of a positive versus subtractive mindset, I think we we will see more healthy workplaces. We will see healthier employees all around.

Jamie Gassmann: [00:47:55] How about you, Colton?

Colton Mulligan: [00:47:58] I’d lean into one of the things that Jacqui said, I would say a very clear and intentional investment into emotional intelligence, that umbrella. She used the word empathy, which, to me, is the largest thing more than finding just the right curriculum or mental health check in, et cetera. Investing in that at the individual level is the ongoing effort to keep finding the resources and things and spot the small elements.

Colton Mulligan: [00:48:24] To give an example, I spun up a small group that I ran for seven years on mental health where folks would get together. And there were ridiculous things I realized now that H.R. was rolling out all these wellness programs and things. And I realized that for those with eating disorders, all of the wellness campaigns right now that healthcare companies push that do weight loss challenges and stuff, are ridiculously triggering. Where you manage as a team, and you’re losing weight and pounds, and the language, and the things that are celebrated, there’s no real clear curriculum that would do that. That’s a checklist.

Colton Mulligan: [00:48:56] The biggest thing is if you invest in emotional intelligence, your team and your folks, it’s the ability to dynamically look at things in an ongoing way and exercise a greater degree of empathy, which, to me, is the solve more so than a book everybody reads together, whatever. It’s a continual emotional intelligence improvement.

Jamie Gassmann: [00:49:16] Those are both great points. I hadn’t even thought about that with the weight loss challenge, and you see that quite often, especially after The Biggest Loser came out. The biggest loser challenge is everywhere. That’s very interesting.

Jacqui Chew: [00:49:27] Sorry, Jamie. I do want to add – I completely forgot and they’re so important – there’s another whole group of people or population, they would be Founders of Color. So, startup Founders of Color faced a whole new layer of stressors, especially when they are raising funds. There was trauma for Founders of Color when they’re raising funds. This may not be the case this year or the last, maybe, two years, but I can tell you, so we have a startup circle, sort of a wellness circle where founders – primarily Founders of Color – would come together to talk about more of their personal and health issues.

Jacqui Chew: [00:50:26] But what services often is, it’s the microaggressions that happen on a daily basis when they’re raising funds from primarily non-person-of-color venture capitalists. And the questions are different, the tone is different, the assumptions that these venture capitalists make are different.

Jacqui Chew: [00:51:03] I’ll give you an example. There is this now prominent African-American female founder of a startup that also has a social group, social good sort of mission. And one of her investors actually said to her thinking that he was being so nice, he said, “Wow. I’m really glad I listened to my wife who suggested that I invested in your startup to ensure that we were being inclusive. I’m so glad that your startup is doing so well and I just wasn’t expecting the return.” I’m paraphrasing. But that is the microaggression and it caused her to doubt herself. Like, “Did my startup get funded because it was a good idea and we have a strong team and there’s a business here? Or did we get funded because I’m Black?” And so, that’s the good story.

Jacqui Chew: [00:52:19] But the bad story, this happened at TechCrunch. TechCrunch, they used to have twice a year this huge confab where they would have a startup alley of sorts. And the founders, a whole bunch of Black founders that I know of who’s ever been to those wherein the investors were primarily non-African-American, non-persons-of-color would actually physically avoid the booths of this Founders of Color. And there’s no reason for this, except for it is pure discrimination and this is what they have to deal with.

Jacqui Chew: [00:53:08] So, we, in these conversations in the support circles – we call them – I mean, these are the additional stressors that Founders of Color go through that are quite different. And to exacerbate the issue there, the percentage of psychologists/psychiatrists who look like them, a very small percentage, which is difficult as well. So, that is one of those little known challenges and issues that still plague sort of the mental health specter and category.

Jamie Gassmann: [00:53:49] So, it sounds like there could be a lot of different kind of triggering events and different things that might lead to some of those mental health concerns in all varieties of different businesses, whether startup or – it’s a very interesting point.

Jamie Gassmann: [00:54:04] So, if you were going to leave one advice on the table for a leader who’s listened to this podcast that you want them to just take with them – and if they do something with it, fantastic – but if there’s just one thing that you could leave that would help to make a difference in their work environment – and we’ll start with Colton – what would that be? What would that one piece of advice that you want to leave to that leader?

Colton Mulligan: [00:54:30] No pressure, right? What’s the one way to improve mental health in your thousand person organization? I am torn between, like, the one that’s really tactical and easy is, just go create your cost center line item, whatever for emotional intelligence training, is thing one. The other thing that’s harder is, just the idea of encouraging vulnerability between your leaders and those that they’re supporting.

Jamie Gassmann: [00:55:02] Great. And how about you, Jacqui, if there was one piece of advice?

Jacqui Chew: [00:55:06] Sure. It was a thing that I had my husband do. So, I figured if it’s good enough for him, it’s good enough for the rest of us. Pick up Mental Health for Dummies, the book. Get educated.

Jamie Gassmann: [00:55:23] Yeah. Get educated. I love it. So, thank you both for being on the show, for sharing your personal experiences, sharing approaches you’ve used, your expertise around this topic, and for letting us celebrate you by being on the show. And we really appreciate the advice and suggestions you left the listeners. We appreciate you, and I’m sure your organizations, and staff, and co-workers, and friends, and everyone else involved into your lives do, too.

Jamie Gassmann: [00:55:55] We also want to thank our show sponsor, R3 Continuum, for supporting the Workplace MVP podcast. And to our listeners, thank you for tuning in. If you’ve not already done so, make sure to subscribe so you get our most recent episodes and other resources. You can also follow our show on LinkedIn, Facebook, and Twitter at Workplace MVP. If you are a workplace MVP or know someone who is, we want to know, email us at info@workplace-mvp.com. Thank you all for joining us and have a great rest of your day.

 

Tagged With: Bipolar disorder, Brain Babel, Colton Mulligan, FoxFuel Creative, iFusion, jacqui chew, Jamie Gassmann, mental health, Nashville, R3 Continuum, TEDxAtlanta, workplace mental health, Workplace MVP

Workplace MVP: Sheri Foster, Atlanta Community Food Bank

June 24, 2021 by John Ray

Atlanta Community Food Bank
Minneapolis St. Paul Studio
Workplace MVP: Sheri Foster, Atlanta Community Food Bank
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Atlanta Community Food Bank

Workplace MVP: Sheri Foster, Atlanta Community Food Bank

Sheri Foster, Vice President of Human Resources, joined host Jamie Gassmann to share why the Atlanta Community Food Bank created employee-led work teams, the recommendations they solicited from these teams, which included pay and vacation policies, and how these teams have engendered increased employee engagement and aided the organization in navigating momentous change. Workplace MVP is underwritten and presented by R3 Continuum and produced by the Minneapolis-St.Paul Studio of Business RadioX®.

Atlanta Community Food Bank

Atlanta Community Food Bank works with more than 700 nonprofit partners—including food pantries, community kitchens, childcare centers, shelters, and senior centers—to distribute over 67 million meals to more than 1 million people estimated to be food insecure due to COVID-19 in 29 counties across metro Atlanta and north Georgia.

They are a member of Feeding America, the nation’s leading domestic hunger-relief charity.

Atlanta Community Food Bank partners with food pantries, community kitchens, childcare centers, night shelters, and senior centers that receive food and goods from us. In turn, these partners provide food and other critical resources for the more than 1 million people estimated to be food insecure due to COVID-19 in their service area who suffer from hunger and food insecurity.

Atlanta Community Food Bank’s mission is to fight hunger by engaging, educating, and empowering their community. While their core work is food distribution, their efforts extend far beyond that. Their mission is lived out every day by engaging, educating, and empowering both people in need and those who want to help. From volunteering to assisting people in finding economic security, the Atlanta Community Food Bank covers a wide range of opportunities for people to learn and get involved.

Company website |Facebook | Twitter | Instagram

Sheri Foster, PHR, Vice President, Human Resources, Atlanta Community Food Bank

Atlanta Community Food Bank
Sheri Foster, VP, Human Resources, Atlanta Community Food Bank

Sheri Foster is Vice President of Human Resources with the Atlanta Community Food Bank. She is a high-energy, transformational leader with extensive experience developing and implementing human capital strategies.

Sheri brings extensive Talent Management experience and has spent more than 15 years advising executive leaders. She has extensive knowledge and experience leading change initiatives that improve the employee work experience and support the achievement of business results.

She has been with Atlanta Community Food Bank since 2016.

LinkedIn

R3 Continuum

R3 Continuum is a global leader in workplace behavioral health and security solutions. R3c helps ensure the psychological and physical safety of organizations and their people in today’s ever-changing and often unpredictable world. Through their continuum of tailored solutions, including evaluations, crisis response, executive optimization, protective services, and more, they help organizations maintain and cultivate a workplace of wellbeing so that their people can thrive. Learn more about R3c at www.r3c.com.

Company website | LinkedIn | Facebook | Twitter

About Workplace MVP

Every day, around the world, organizations of all sizes face disruptive events and situations. Within those workplaces are everyday heroes in human resources, risk management, security, business continuity, and the C-suite. They don’t call themselves heroes though. On the contrary, they simply show up every day, laboring for the well-being of employees in their care, readying the workplace for and planning responses to disruption. This show, Workplace MVP, confers on these heroes the designation they deserve, Workplace MVP (Most Valuable Professionals), and gives them the forum to tell their story. As you hear their experiences, you will learn first-hand, real life approaches to readying the workplace, responses to crisis situations, and overcoming challenges of disruption. Visit our show archive here.

Workplace MVP Host Jamie Gassmann

In addition to serving as the host to the Workplace MVP podcast, Jamie Gassmann is the Director of Marketing at R3 Continuum (R3c). Collectively, she has more than fourteen years of marketing experience. Across her tenure, she has experience working in and with various industries including banking, real estate, retail, crisis management, insurance, business continuity, and more. She holds a Bachelor of Science Degree in Mass Communications with special interest in Advertising and Public Relations and a Master of Business Administration from Paseka School of Business, Minnesota State University.

TRANSCRIPT

Intro: [00:00:05] Broadcasting from the Business RadioX Studios, it’s time for Workplace MVP. Workplace MVP is brought to you by R3 Continuum, a global leader in workplace behavioral health, crisis, and security solutions. Now, here’s your host, Jamie Gassmann.

Jamie Gassmann: [00:00:25] Hi, everyone. Your host, Jamie Gassmann here, and welcome to this edition of Workplace MVP. Throughout businesses across the globe, leaders are tasked daily with making decisions for the betterment of the organization. These decisions could be strategic in nature or are a part of the normal course of business. At times, there are leaders who feel they need to navigate these decisions alone and that it is their sole responsibility to carry the weight of the decision on their shoulders. But they don’t have to shoulder that process alone. In fact, by including their employees into the decision making process can actually hold various benefits to the organization, its people, and ultimately the leader.

Jamie Gassmann: [00:01:05] With us today is Workplace MVP Sheri Foster, Head of Human Resources at Atlanta Food Bank. Roughly four years ago, Sheri was a part of implementing a program at the Atlanta Food Bank that leveraged their employees in what they call Work Teams. As part of their overall decision making and change management process, she is with us today to talk about how the concept evolved, its impact on the organization, and overall benefits she has seen in leveraging employee insights into key decision making. Welcome to the show, Sheri.

Sheri Foster: [00:01:39] Good morning. Thank you for having me.

Jamie Gassmann: [00:01:42] So, before we get started today in talking about the topic, tell me a little bit about yourself and share with us your career journey.

Sheri Foster: [00:01:53] Great. Well, the Atlanta Community Food Bank is a great place and a great organization to work for, partly, because we have great employees. A little about me, I’ve been working in that field for about 20 years. I started off at a small consulting firm where we worked with companies who outsource their H.R. That was a really great place for me to start this work because I had the opportunity to support different types of organizations on a wide range of projects and initiatives. After that, and over the course of the next 18 or so years, I have been working in the nonprofit space and have been supporting mission driven organizations ever since.

Jamie Gassmann: [00:02:37] Wonderful. Wonderful. So, before we dive in a little bit further in kind of looking at these different work teams, prior to implementing them at the Atlanta Food Bank, what was the team morale and overall productivity like, you know, within the organization?

Sheri Foster: [00:02:56] So, I think the food bank has always been an employer that cares about its employees and has tried to implement programs to support and nurture them. The employee survey scores told us that we had employees that were absolutely committed to the mission of the organization. But like most organizations, there were opportunities for us to make improvements that would enhance the work experience for our employees.

Sheri Foster: [00:03:22] For us, it wasn’t necessarily that we had concerns about productivity. It was more that our organization was navigating a lot of change. So, at that time, we had a new president, we were embarking on a new strategic plan, and we were beginning to think about new ways of measuring our success, both at the organizational level and at the employee level. That is a lot of change for employees to process, and we knew that.

Jamie Gassmann: [00:03:49] Yeah. Definitely. I always say, the one thing in life that I know is always going to be constant and a given is change. So, definitely good for your organization to be able to pick up on that and try to be proactive in finding a way to help your team to navigate it. So, it sounds like that’s what led you in creating this work team concept. Were there other elements or how did that come to be? Or, that idea, how was it generated?

Sheri Foster: [00:04:23] So, part of what we understood as a leadership team was that we needed employee input. Again, like we talked about, we were navigating a lot of change and we needed employee help and involvement to sort of helping us to navigate that change. And then, also, to help us come up with ideas to create positive change to affect the areas of opportunity that we had identified in our survey.

Jamie Gassmann: [00:04:54] Great. And it’s always fun when those ideas are generated. So, talk me through, how did you create those Work Teams? What was kind of the design process conversation around how do we build this, how do we roll it out? How did you structure that?

Sheri Foster: [00:05:15] So, I can’t say that when we started this that we had a great, solid framework for what we were doing. I think what we understood was that we wanted employees involved in some various projects, particularly as it related to creating great work experience within the food bank. We formed our first employee work teams in 2016, and that was following our employee survey that year. We have identified three areas where we wanted to create actions to help move the organization forward. We wanted to create meaningful change for employees. So, in order to do that, we needed their help. So, we essentially solicited volunteers, and those volunteers formed our first set of work teams.

Jamie Gassmann: [00:06:08] Wonderful. And I’m sure you’ve probably built off of that from some of the key learnings. And I know we’re going to get at that in just a little bit. But what were some of those key projects that you’ve done so far where the Work Teams were incorporated into the process? And then, tell me about the role that the Work Teams played in those projects.

Sheri Foster: [00:06:29] So, one of the areas that our inaugural Work Team tackled from about 2016 employee survey was around employee pay, benefits, and training. So, as an organization, we laid out some parameters to help guide their work. And then, each team had a leadership team sponsor. From there, though, they operated as a self-direct Work Team. And this particular group conducted some very thorough research on vacation and pay, and ultimately made recommendations to change or modify our vacation policy. And they also wanted to increase the starting pay at Food Bank.

Sheri Foster: [00:07:12] So, they presented their recommendations to the executive leadership team. And long story short, we adopted their recommendations. And so, we made changes to our vacation policy. And early 2017, I think, was when we increased the starting minimum pay rate to $15 an hour. It was really incredible to see how thoughtful and thorough the team was in preparing and presenting their recommendations.

Jamie Gassmann: [00:07:43] Wonderful. And, now, I know when we talked previously, you spoke about how you used these Work Teams last year while you were navigating the COVID-19 pandemic. Talk to me a little bit about how the work groups worked in that capacity as well.

Sheri Foster: [00:07:58] So, we have an ongoing Work Team that we call Team Builders that is responsible for creating engagement activities for the organization. So, we have that team, Team Builders. And then, we have also sort of an Employee Engagement Work Team that sort of collaborated. And so, when COVID hit, those teams really worked together to help continue to create engagement opportunities. And it was challenging because, with COVID, about half of our employees moved to working remotely. So, they were working from home. But then, of course, we still had the other half of our employees who were onsite. And then, in the middle of that, we had some sort of hybrid people, some people who were sort of doing both coming into the office.

Sheri Foster: [00:08:52] And so, their charge was to keep us engaged when we didn’t have everybody in the building. So, they did lots of virtual events. They created virtual coffee breaks. And with those coffee breaks, they asked individuals, including the Leadership Team, to participate in those. We would also walk around with iPads so that our warehouse employees could see and engage with the people who had been working virtually. They did some virtual mixology, where they’re creating different drinks. I mean, so various virtual events. So, it was really great.

Sheri Foster: [00:09:32] And then, we’re just now starting to slowly returning employees back to the building. And so, that group of people has also created activities and have planned activities, really, for over the next 90 days to help us re-engage with each other. So, they have just done a really fantastic job of doing that.

Jamie Gassmann: [00:09:56] Wonderful. Wonderful. It’s probably great to watch how they work together as a team to pull those components together and build on that engagement level while people are in different parts of working environments. So, when looking at a project, some of these projects you’ve mentioned, when you’re looking where you leverage those Work Teams and then thinking back to before you had Work Teams, maybe a project that you had, what are some of the differences in the outcomes in terms of like, you know, change management?

Jamie Gassmann: [00:10:33] A lot of times, you know, from my experience, some of the concerns are the adoption of the change or how people respond to the change. And even in some of the way that they respond to decisions being made in the organization. So, when you look at these two project examples, what are some of the differences in the outcome in terms of employee response to it?

Sheri Foster: [00:10:58] So, I think with these Work Teams, there are a couple of things that are really important. The big thing about the Work Teams is the variety of perspectives. I’ve had the opportunity to work with many of these teams and they have great creative ideas. And they definitely see things from a different perspective than I do. So, there is an opportunity to be able to get ideas and to see things through a different lens, which is really important.

Sheri Foster: [00:11:30] I think that our leadership team is very accessible. And we all do get a lot of feedback from our employees. But employees also spend a lot of time talking to each other. And so, our Work Team members are able to bring that information and — to our discussions, and that has also made a difference.

Sheri Foster: [00:11:50] I have a really good example of that. I have referenced one of the Work Teams that we have is our Employee Development Work Team. And so, that team is charged with helping us to create a real robust employee development sort of career coaching framework. That, again, was feedback from our employee survey. And one of the things that they told me was we need to create a skills repository as part of our employee development effort framework.

Sheri Foster: [00:12:26] They said, we need managers employees to be able to have these really open candid conversations about knowledge, skills, and abilities. And to be able to track systematically the skills and proficiency levels, and that sort of thing. And use that to create development plans, but also for the leadership team to be able to have a view and to the development of these people so that they can consider them for next level assignments. And so, they have told me that probably a year ago.

Sheri Foster: [00:12:58] And then, we had our employee survey at the end of 2020, and one of our key outcomes from that survey related to employee development. And our survey tool, which automatically generates action recommendations, the recommendation from that survey tool was that we create a skills repository. So, I thought, “Well, you know, I could have saved money on the employee survey and just ask the employees.”

Jamie Gassmann: [00:13:34] Yeah. Awesome. Great example. So, we’re going to just take a moment to have a word from our show sponsor. So, Workplace MVP is sponsored by R3 Continuum. Ensuring the psychological and physical safety of your organization and your people is not only normal, but a necessity in today’s ever changing and often unpredictable world. R3 Continuum can help you do that and more with their continuum of behavioral health, crisis, and security solutions tailored to meet the unique challenges of your organization. Learn more at r3c.com.

Jamie Gassmann: [00:14:12] So, looking at your workplace now, and I know you’ve shared kind of that there’s this perspective that you’re getting when you don’t ask, you don’t receive that. And it definitely is different than what they bring – employees bring so much different perspective, which is great, and it can be so beneficial. But what are some of the other benefits that you have seen within the employees that you feel is a direct relation to the utilization of these Work Teams?

Sheri Foster: [00:14:44] Well, the first thing that I would say is that, employees who are involved are highly invested and engaged. So, the employees that are on these Work Teams are really invested. And they are very committed to the work that they’ve been charged to doing. I think employees are very supportive of their peers. So, recommendations made by Work Teams are likely to be accepted by the broader staff or at least the staff are willing to try new things.

Sheri Foster: [00:15:16] And then, Work Teams are helpful. Well, another example is one of the things I have been working on in my role in H.R. was our organizational approach to celebrating cultural heritage type events in a consistent way. So, how do we celebrate cultural events like Asian Pacific Islander Heritage Month, Hispanic Heritage Month, African-American Heritage Month, historical events like Juneteenth, and then things like LGBT Pride, et cetera, those sorts of things. So, we have been doing celebrations, but we wanted to have a real framework for doing it consistently and being able to communicate with the staff how we’re planning to do it.

Sheri Foster: [00:16:00] So, I engaged a subgroup. We have an Equity Steering Committee within our organization, which is one Work Team, and then Team Builders, who I referenced earlier. So, I engaged a subgroup from those two groups. And then, within a week, they had developed a plan, and approach, and a recommendation for how to handle that. So, I think the key is, at the end of the day, these groups are helpful and they have great ideas.

Jamie Gassmann: [00:16:31] Absolutely. Wonderful. And I got to imagine their respect and kind of appreciation to the leadership is probably grown from that. They see the decisions and the types of challenges that you’re navigating within that leadership role. So, talking about that, you know, how has the relationship between your organizational leadership and the staff changed as a result of giving them more of a voice in some of that decision making and change management?

Sheri Foster: [00:17:03] So, the Work Teams are not necessarily a silver bullet, but I do think that it starts to help us move towards trust. And so, I think that’s what we’re moving towards. So, the Food Bank still has opportunities, but I think the great thing about our organization is that we have a president, Kyle Waide, who is committed to employee engagement. He is a huge proponent of utilizing Work Teams to create positive change, and that makes a huge difference.

Sheri Foster: [00:17:36] And our leadership is also supportive. They have sponsored these Work Teams and have been really supportive of their work. One of the things that we are working on organizationally is communication and, specifically, getting people to talk openly and candidly up, down, and across the organization. And so, Work Teams is one of the ways that we are able to do that. Our Work Teams include employees across departments and across levels.

Jamie Gassmann: [00:18:05] Wonderful. So, we know that from research there are various benefits that come from creating more of a voice for employees in the decision making and change management process. But what, from your experience, were some of the challenges that you had to overcome with the rollout of this? Or just the management of the process in general that you’ve experienced?

Sheri Foster: [00:18:29] So, I think there are two big things, and those two big things are level setting expectations and gaining alignment. So, as an organization, we likely cannot implement every idea that an employee has. But I think the message that we’re trying to drive is that, we are willing to listen and to work to make change where we can and when we can.

Sheri Foster: [00:18:52] The other piece is that, we have a diverse organization, so it’s challenging to implement programs and initiatives that everyone loves. So, even within the team, sometimes it’s a negotiation to sort of align our priorities. But there is learning for the staff and for the leadership in that process. So, the big things that I would point to is, really, level setting expectations and, really, working to gain alignment.

Jamie Gassmann: [00:19:21] And if there are leaders that are listening to this episode that feel really good about this concept, feel like it’s going to work well within their organization, what would be your top three – if you were going to identify key best practice suggestions – for how they should approach putting something like this into place within their organization, what would be those key best practice suggestions?

Sheri Foster: [00:19:46] So, leadership buy in is essential. As I mentioned earlier, our president and our executive team, in particular, are supportive of utilizing Work Teams. And we have aligned on the areas where their work can be most impactful, and that’s critical. So, I would say that’s number one.

Sheri Foster: [00:20:05] Number two is, again, setting parameters and mitigating expectations for the staff, that is critical. We have been clear in saying that we are open to listening, but there are organizational constraints by way of policy, resources, and budget, but will also need to be considered in evaluating Work Team recommendations. So, I think level setting expectations is important. And then, the last is communication. So, the two way communication within the Leadership Team, within the Work Teams, and then good communication between the Leadership Team and the Work Teams is also important.

Jamie Gassmann: [00:20:44] Great. Great suggestions. So, when you look at your career, what would you say – if you were going to identify one moment in that career – as your proudest moment? What would that be?

Sheri Foster: [00:21:02] It’s hard to identify one proud moment. I think, the concept and this approach with respect to the Work Teams that we are utilizing at the Food Bank is something that I’m really proud of. I think that we are, right now, working on some really meaningful initiatives using the Work Teams. One of those is our Diversity, Equity, and Inclusion Initiative, and we have an Equity Steering Committee that is leading that initiative.

Sheri Foster: [00:21:34] And so, I actually think that my proudest moments may be yet to come, because I think that we’re going to have some great outcomes for the Food Bank and for the community that come out of our Diversity, Equity, and Inclusion Initiative, which is led by our Equity Steering Committee.

Jamie Gassmann: [00:21:53] Wonderful. And if our listeners wanted to connect with you to learn more about these work group programs, what is the best way for them to do that?

Sheri Foster: [00:22:04] Sure. I mean, they can connect with me on LinkedIn or just email me at sheri.foster@acfp.org.

Jamie Gassmann: [00:22:14] Wonderful. Well, thank you so much, Sheri, for letting us celebrate you today, and for sharing your knowledge and your insights into how these work groups have worked out so well for the Food Bank. It’s been great to listen to those. I was really excited about that concept because there’s just so much value in bringing in your employees into some of that change management and decision making that’s going on within the organization. And we appreciate you coming on the show. And I’m sure your organization and the employees appreciate you as well.

Jamie Gassmann: [00:22:46] We also want to thank our show sponsor, R3 Continuum, for supporting the Workplace MVP podcast. And to our listeners, thank you for tuning in. If you have not already done so, make sure to subscribe so you get our most recent episodes and other resources. You can also follow our show on LinkedIn, Facebook, and Twitter at Workplace MVP. And if you are a workplace MVP or know someone who is, we want to know, email us at info@workplace-mvp.com. Thank you all for joining us and have a great rest of your day.

 

Tagged With: Employee Engagement, employee engagement and productivity, Jamie Gassmann, R3 Continuum, Sheri Foster, The Atlanta Community Food Bank

Workplace MVP: Dr. George Vergolias, R3 Continuum

June 10, 2021 by John Ray

Dr. George Vergolias
Minneapolis St. Paul Studio
Workplace MVP: Dr. George Vergolias, R3 Continuum
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Dr. George Vergolias

Workplace MVP: Dr. George Vergolias, Medical Director, R3 Continuum

Dr. George Vergolias joined host Jamie Gassmann on this edition of Workplace MVP to share his career journey, what he’s learned in working with hospital nurses, doctors, and other staff, pandemic-related behavioral shifts in other industries, the psychology of an active shooter, and much more. You’ll definitely want to listen to this episode if you’d like a better understanding of what healthcare professionals, especially those in emergency and urgent triage situations, have been dealing with over the past year and a half. Workplace MVP is underwritten and presented by R3 Continuum and produced by the Minneapolis-St.Paul Studio of Business RadioX®.

Dr. George Vergolias, Vice President and Medical Director, R3 Continuum

Dr. George Vergolias
Dr. George Vergolias, Medical Director, R3 Continuum

George Vergolias, PsyD, LP is a forensic psychologist and threat management expert serving as Vice President and Medical Director for the R3 Continuum. As part of his role of Vice President and Medical Director of R3 Continuum, he leads their Threat of violence and workplace violence programs. Dr. Vergolias is also the founder and President of TelePsych Supports, a tele-mental health company providing involuntary commitment and crisis risk evaluations for hospitals and emergency departments. He has over 20 years of forensic experience with expertise in the following areas: violence risk and threat management, psychological dynamics of stalking, sexual offending, emotional trauma, civil and involuntary commitment, suicide and self-harm, occupational disability, law enforcement consultation, expert witness testimony, and tele-mental health. Dr. Vergolias has directly assessed or managed over one thousand cases related to elevated risk for violence or self-harm, sexual assault, stalking, and communicated threats. He has consulted with regional, state, and federal law enforcement agencies, including the FBI, Secret Service, and Bureau of Prisons. He has worked for and consulted with Fortune 500 companies, major insurance carriers, government agencies, and large healthcare systems on issues related to work absence management, workplace violence, medical necessity reviews, and expert witness consultation.

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R3 Continuum

R3 Continuum is a global leader in workplace behavioral health and security solutions. R3c helps ensure the psychological and physical safety of organizations and their people in today’s ever-changing and often unpredictable world. Through their continuum of tailored solutions, including evaluations, crisis response, executive optimization, protective services, and more, they help organizations maintain and cultivate a workplace of wellbeing so that their people can thrive. Learn more about R3c at www.r3c.com.

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About Workplace MVP

Every day, around the world, organizations of all sizes face disruptive events and situations. Within those workplaces are everyday heroes in human resources, risk management, security, business continuity, and the C-suite. They don’t call themselves heroes though. On the contrary, they simply show up every day, laboring for the well-being of employees in their care, readying the workplace for and planning responses to disruption. This show, Workplace MVP, confers on these heroes the designation they deserve, Workplace MVP (Most Valuable Professionals), and gives them the forum to tell their story. As you hear their experiences, you will learn first-hand, real life approaches to readying the workplace, responses to crisis situations, and overcoming challenges of disruption. Visit our show archive here.

Workplace MVP Host Jamie Gassmann

In addition to serving as the host to the Workplace MVP podcast, Jamie Gassmann is the Director of Marketing at R3 Continuum (R3c). Collectively, she has more than fourteen years of marketing experience. Across her tenure, she has experience working in and with various industries including banking, real estate, retail, crisis management, insurance, business continuity, and more. She holds a Bachelor of Science Degree in Mass Communications with special interest in Advertising and Public Relations and a Master of Business Administration from Paseka School of Business, Minnesota State University.

 

TRANSCRIPT

Intro: [00:00:06] Broadcasting from the Business RadioX Studios, it’s time for Workplace MVP. Workplace MVP is brought to you by R3 Continuum, a global leader in workplace behavioral health, crisis, and security solutions. Now, here’s your host, Jamie Gassmann.

Jamie Gassmann: [00:00:27] Hello, everyone. Your host, Jamie Gassmann here. And welcome to this edition of Workplace MVP. Work environments are still experiencing residual shifts and turns as they continue to work towards the next normal. Some workplaces are in the process of bringing employees back to the office after a prolonged time working remote. Others are experiencing an increase in workplace violence. And, collectively, there is a heightened awareness and responsibility of employee mental health.

Jamie Gassmann: [00:00:59] There’s so much that organizational leadership needs to consider and be aware of in today’s current work environment. It begs the question, where do you begin with navigating this environment of constant change? And how do you make sure your people remain protected and supported through it all?

Jamie Gassmann: [00:01:16] With us today to help provide the answers to those questions and more is Workplace MVP, Dr. George Vergolias, Medical Director for our show sponsor, R3 Continuum, and Chief Clinical Officer for TelePsych Supports. Welcome to the show, Dr. Vergolias.

George Vergolias: [00:01:33] Thank you, Jamie. It’s a pleasure to be here.

Jamie Gassmann: [00:01:35] So, let’s just start off with you telling me a little bit about yourself and your career journey.

George Vergolias: [00:01:41] Certainly. My career journey was really a bit haphazard. I admire people that have a North Star in their career, and they pursue that, and they just hit those goals. Mine, I certainly had goals, but other opportunities came up that diverted. I actually went to undergrad at Marquette University for engineering. And about a year into it, I took a class called Differential Equations as well as Organic Chemistry, and it completely kicked my butt, and I decided that is not the route I wanted to go.

George Vergolias: [00:02:11] I then pivoted to philosophy for about a year, Eastern Philosophy, and then realized that I wouldn’t have a job when I get out of school. And that was a natural extension into psychology, understanding the human brain, what makes people think the way they do and act the way they do. And I continued on that trajectory, got into a doctoral program at the Chicago School, and actually had a neuropsych track, neuropsychology, and actually finished. And I did a neuropsychology and an inpatient rotation at Duke. And I graduated and I couldn’t find a job.

George Vergolias: [00:02:50] And I was a bit frustrated. And an old mentor of mine called and said, “Hey, would you be interested in doing a postdoc at Notre Dame in forensic psychology?” And I’ve taken one class before, but I was interested generally. And I jumped on it and I fell in love. I fell in love with it.

George Vergolias: [00:03:06] And so, what happened from there is I began working in the forensic field, both in a private practice setting, consulting with courts, jails, prisons, and working with county mental health systems. And I did that for about ten years. And in that process, I began consulting with law enforcement and emergency departments around imminent risk, suicide risk, homicide risk, people that were psychotic and paranoid. And that also, at one point, brought me into the workplace violence sector. Because when you’re a threat on violence in the community, you also have some expertise and a whole range of violence risks.

George Vergolias: [00:03:43] And so, at that point, my career took two trajectories. I started consulting with EAPs and, eventually, joined R3 Continuum about ten years ago. And at the same time, my work with the emergency departments as an individual ballooned into developing a practice and then a company that staffs emergency departments with doctoral psychologists and forensic psychologists to do imminent risk, involuntary commitment, and other types of crisis assessments. And some 20 years later, here I am. So, that’s a general view of that trajectory.

Jamie Gassmann: [00:04:17] Great. And so, through TelePsych Supports you work within regional emergency departments in hospitals. So, tell me what are some of the common challenges that you have seen surface over this last year?

George Vergolias: [00:04:31] That’s a great question, because there have been many. So, what happened is when COVID hit or the pandemic hit, and it really started gaining traction in terms of awareness of the seriousness of it, one of the biggest things that hospitals needed to do – and I live in Raleigh, North Carolina, so we were a little bit fortunate. And that New York State was well ahead, they were the early curve. So, we were able to learn for some of the difficulties that Europe and New York State encountered.

George Vergolias: [00:05:00] The biggest priority was we need to free up beds. And the way we needed to do that is that we needed to maximize getting every behavioral health patient out the door that was able to get out the door. So, unless they were absolutely needing to be in the hospital, we needed to get them out because we needed to free up hospital resources. And that put a lot of pressure on staff in the emergency department, on doctors, on nurses, on the psychologists to really tell a very fine line of deciding who stays and who do we think is safe enough to go out into the community.

George Vergolias: [00:05:34] And there were moments in many hospitals – for a short period of time in ours – where we had to go to what we almost called battle triage, where there would be – you know, in 2019 or in six months from now, even now, if you came into the hospital and said you were suicidal and you had some pretty severe intent and we believed you, there’s no way we would let you leave. There was some windows of time where we simply had nowhere to put you. So, unless you came in and you were literally having acted on it, or cut yourself, or made an attempt to hang yourself, or took pills, we couldn’t keep you.

George Vergolias: [00:06:12] And in a way, it’s analogous to what some of the Vegas hospitals dealt with after the Las Vegas mass shooting involving the Mandalay Bay. There were times where, normally, someone would easily be admitted and acted on quickly with a gunshot wound to the leg. That person became a third priority relative to all the other injuries. So, in behavioral healthy, we had to do that. We had to get into some of that very tough decision making.

George Vergolias: [00:06:41] The other thing that happened is, the community safety net for behavioral health – and what I mean by that is, public sector clinics that take Medicare and Medicaid, nonprofit organizations, both practices and clinics and even partial hospitalization programs, and even individual private practices that were seeing patients that were on the verge of breakdown, all of that markedly slowed down with COVID. People weren’t going into the office. We were all pivoting to telemental health, which for many was helpful. But that’s not helpful for the person that’s having rapid manic episodes every other day.

George Vergolias: [00:07:18] Going to their apartment, engaging them in person, talking them down is a critical component. And when that was all taken away in the early stages of the pandemic, that means that safety net eroded and more and more of those people were starting to come into the emergency departments because they were decompensating and they didn’t have anywhere else to go. So, those were the big things that kind of created a pressure vacuum in those settings.

Jamie Gassmann: [00:07:42] So, what kind of impact did that have on the staff? And has it lingered, you know, as we’ve come in 2021?

George Vergolias: [00:07:51] Yeah. I mean, it had a massive impact in that it was like a two-fold punch. On the one hand, you had medical staff in particular just dealing with COVID. And when you’re talking particularly about emergency department nurses and techs and physicians, that’s difficult because they live in the space where they save lives. That’s what they do for a living. They don’t necessarily bring somebody fully to recovery, but their goal is to stabilize the life, save it, and then move it upstairs to one of the other units.

George Vergolias: [00:08:27] And when COVID hit and they were overrun, and there were people literally sleeping in cots in the hallways – and in some hospital, sleeping on the floor and in the hallways – and putting people on ventilators, they reached the limit of what their medical expertise could do. And all you had to do is wait and see is their body able to fight through with the help of the ventilator, in many cases, and make it through.

George Vergolias: [00:08:51] So, what I found is a bit anecdotal, but what I found is there was a great deal of learned helplessness in emergency department staff, both nursing and physicians. Because they’re used to working in a high stress environment, but with a great deal of control and a great deal of ability within the limits of medical science and practice to save people. But COVID changed that. I mean, there were a lot of times where we’ve done what we can do. Now, we just got to wait for this person’s body to make it through the fight or not – make it through the fight. So, that was one thing that hit.

George Vergolias: [00:09:27] On top of that, what we saw is that influx of severe and persistent mentally ill people coming to the emergency department, which added another layer of difficulty. And it increased hostile interactions. Because you had patients – and I want to be clear, in general, people with mental illness are not more violent than the rest of the community. But people with severe and persistent mental illness, who have command hallucinations, who have paranoia, who have been living on the street, who have comorbid substance abuse disorders, they do have a tendency to be more violent, particularly amidst modes of crisis. And so, what we saw is a spike in those individuals coming in and being agitated, being hostile.

George Vergolias: [00:10:11] In fact, there’s a recent study of nurses and they reported a 20 percent increase of physical violence against them during the pandemic. And this is the group that was already at high risk for exposure to physical and verbal violence. So, those were some of the big things that we saw that was really tough to deal with when you’re working in those environments.

Jamie Gassmann: [00:10:34] Yeah. And looking at the different organizational levels within a hospital, doctors, nurses, maybe nurse managers, and there’s obviously the administration level, there’s this variance in how they handle and respond to certain things like compassion fatigue, burnout, or is there a variance in how they respond to those different areas? Because I can imagine after, you know, this full year of all the kind of emotional rollercoaster that health care staff has been on, you know, is there a variance in how they’re navigating compassion fatigue, burnout, stress, and overall PTSD?

George Vergolias: [00:11:08] I would say there is – I think some of the research supports this as well – certainly in my 20 years of experience in those settings. And what I’ve noticed – and, again, I’m speaking in generalities here because we’re talking in the aggregate. But what we have seen is, for those staff that work on the floors, internal medicine, post-surgery, cardiac, there’s a lot of stressors there, right? They see death. They see suffering. They see grief. For me, one of the toughest floors would be the NICU, the Neonatal Intensive Care Units.

George Vergolias: [00:11:45] But there is a certain amount of stability in those environments. People are admitted, they’re treated, the course of treatment is worked on, and then they’re discharged. The rapid turnaround you see in the ED, the function of an ED, is to get somebody in, stabilize them, and move them out because they need the next bed. Move them up to the floor or move them back into the community. And so, when COVID hit, people cannot easily be moved because there was nowhere to move them to.

George Vergolias: [00:12:14] On top of the fact that hospitals had to do their own self-quarantine. The ED was never a fully quarantined location. Many hospitals put up tents in the parking lot where they would screen people. But moving someone from the ED up to a floor that was COVID-safe or deemed, you know, not at risk, that was a big decision. So, there were often times when people just couldn’t be moved. And that was really tough for ED staff.

George Vergolias: [00:12:41] And so, that rapid turnaround, I think, really impacted ED staff in a way because that’s what they’re used to. That was a little less impactful. I’m not saying impactful. But less impactful for people that were working on floors. That doesn’t mean there weren’t stressors. Because one of the things that people working on floors is they tended to see a lot of death related to COVID, especially at high volume hospitals during the pandemic.

George Vergolias: [00:13:08] The other thing I find is, these roles are self-selective. You know, if I was a counselor that works with – I’m a therapist doing marital therapy – which, by the way, to me is very difficult. I used to do consulting with divorce attorneys. And I quit after, like, two years because that was worse than all the forensic work I’ve done. It’s just tough some of those situations and how ugly people can be. What’s interesting, though, is these roles are self-selective. People pick emergency medicine, forensic psychology, emergency nursing because they have a drive. To me, it’s almost a certain adrenaline. It’s a certain interest. I actually think there’s a predisposition to ADHD because that attention span of moving from one patient to the next, to the next is very well suited.

George Vergolias: [00:14:02] And these are the same people that, to me, are very much like sharks. And I kind of fit this category. We just don’t slow down. We’re always looking for the next challenge. And the problem with not slowing down is, it’s hard to take emotional inventory to how am I doing? How am I coping? Let me do an emotional check in. And I think that’s difficult. Again, I’m not saying that other physicians and nurses don’t experience that, but they select other areas of expertise that doesn’t demand that kind of mindset.

George Vergolias: [00:14:33] And so, when you enter kind of that heightened battle zone, if you will, it’s very hard for emergency physicians, EMS, other types of doctors and nurses in that setting to slow down and do a self-check in. Because there really is a sense of, “I don’t have time for this. Somebody is coding in the next bay, I got to get over there. And when I go home after a 12, or 16, or 20 hour shift, I just want to eat a quick meal and go to sleep, or watch Netflix for an hour and hug my kids. I don’t have time to emotionally process.” So, that is something I’ve noticed that was always there in medicine and psychology, but exacerbated by those stressors I already talked about that impact, particularly that point – what I call the point of the spear – that emergency department setting.

Jamie Gassmann: [00:15:20] Interesting. And you shared when we talked before the show about a scenario that kind of demonstrates that in a way, you know, with an active shooter training drill that you did at a hospital in terms of how the different, you know, maybe roles within the organization responded to that scenario. Can you share a little bit about that? Because it was just so interesting to really kind of have a demonstration of how their thinking is very much reactive. It’s just kind of staying in kind of that mode versus protecting themselves or taking care of themselves. Can you share a little bit about that scenario?

George Vergolias: [00:15:59] Yeah. I’m happy too. And this was fascinating for me as well because I didn’t expect it. I was at least 15 years into my career as a forensic psychologist, and this really surprised me, which it was a pleasant surprise, but very interesting. So, what we did is, we did a full simulation active shooter exercise for a hospital setting. This was about five, six years ago. And we were fortunate that the hospital had just built a new wing that was finished, but they had not moved in yet. So, we were able to run this simulation in a full hospital environment.

George Vergolias: [00:16:33] And we had law enforcement involved. They were using blanks. We did a pre-briefing and a debriefing with all the staff. We had a number of actors acting like assailants and we had a few other actors acting as victims. And then, we had the hospital staff in their normal roles. So, we had a small section of internal medicine, a small section of OBGYN delivering births. And then, certainly, we had an emergency department section and a few other makeshift units.

George Vergolias: [00:17:02] And what was fascinating is, once the exercise took off – by the way, and everyone was educated on the general protocol of the hospital, which was pull people into a room, barricade the room, and then treat them as best you can, or just barricade. Run, hide, fight, run if you can, hide if you can. We really didn’t talk much about fight for this particular organization. And what happened is, where the people came through, the assailants, is we found on all the medical units, that’s exactly what they did. They pulled people in, they barricaded rooms, they hid. And even if there were victims out in the hallway, they would try to triage them until the assailants came nearby, and then they would go hide as they were directed to do.

George Vergolias: [00:17:48] What’s interesting is what we found in the emergency department is those staff never hid. They stayed triaging people out in the open in harm’s way. Now, I’m not judging one physician or nurse against another. No one did. It wasn’t a judgment call. Because the truth is, if you are able to hide, you’re actually probably saving more lives because there’s some evidence to show that the more an assailant can find victims, the more they’re going to keep looking as opposed to turning the gun finally on himself or exiting. So, there is some real logic to run, then hide, then fight.

George Vergolias: [00:18:24] But what’s interesting is what we simply found was the emergency personnel, it just wasn’t in their DNA. It just wasn’t in their DNA to let somebody lie there and not try to treat them. And so, what that did is it allowed the hospital to have insights that, you know, it’s like you can’t teach a dog to meow and you can’t teach a cat to bark. So, what they actually did is, they had slightly different protocols and they actually rearranged some of the design of the emergency department unit that allowed them to shut down corridors in a way that you can still triage people out in the hallway, but you could actually shut down the corridor so an assailant can’t get through with barricaded kind of moving walls and shut down doors.

George Vergolias: [00:19:09] But it was a really interesting insight that allowed us to to get a better understanding of the behavioral side of how people respond. And that’s exactly why we go through these exercises, especially live simulations. So, it really was interesting.

Jamie Gassmann: [00:19:24] Yeah. What an interesting learning just to see how the variance in your staff is thinking and reacting. I’m sure military probably has similar – you know, when you talk about Medals of Valor and all of those where somebody has stepped in to help their fellow soldier even though there is active, you know, bullets or anything coming at them. So, very interesting. So, in talking workplace violence in the hospital setting, do you think that it has changed, or increased, or has it shown up in different ways over this last year? Or is it about the same but maybe just increased? What are your thoughts on that?

George Vergolias: [00:20:01] I think it has increased. In fact, again, I mentioned that one study, 20 percent of nurses reported an increase in physical violence during the pandemic. And, again, this is an already at risk workplace group, significantly at risk. In fact, what’s interesting, I saw another study from Forbes, I think, about two or three years ago, nursing is one of the most admired professions and it’s also one of the single biggest risk of workplace violence professions.

George Vergolias: [00:20:32] What I think based on some of the factors we’ve already discussed is that, yes, workplace violence risk has increased. I think it’s increased across the board in health care settings. But in particular, at that tip of the spear, at that emergency department, EMS, first contact kind of role, I think we’ve clearly seen an uptick. And most of that violence – and it might be helpful for me to go into just a couple of minutes describing this – is what we call effective or reactive violence.

George Vergolias: [00:21:03] So, a little quick primer on that. What we know from studies that go back now almost 80 years is that, there’s basically two biological modes or physiobiological modes of violence in the human brain. And, sadly, we know this because we used to study cats 90 years ago. They put electrodes inside cats and they expose them to different scenarios. And what they found is a cornered cat versus a cat who’s stalking maybe a bird in the backyard, they have very different neurochemical and neuroanatomical processes in the brain.

George Vergolias: [00:21:34] The corner cat, of course, is in a fight or flight environment. They’re hissing. Their claws are out. They’re showing their teeth. Their back is arched. And if you went to pick up a cornered cat, you’re probably going to get scratched or bit. And I would not recommend that.

George Vergolias: [00:21:50] A cat that stalking is the opposite. It’s very subdued. It’s very focused. It’s claws and its teeth are not out because it’s not ready to pounce yet. It’s in a very covert mode. And what’s interesting is, you could pick up a stalking cat and you could walk five feet before the cat even realizes it’s been picked up because it’s locked on that prey.

George Vergolias: [00:22:11] Well, they have since study that in humans. And what they have found is very similar correlates. So, effective reactive violence is emotional, it’s reactive, it’s often spurred on by substance abuse or intoxication. Most violence is effective. It’s emotional. It’s relationship-based. It’s crimes of passion or violence of passion.

George Vergolias: [00:22:32] And then, of course, you have predatory violence, which is your mass shooter, cold, calculated. When you hear about cases just like San Jose recently, Columbine, the Vegas shooter, these people aren’t agitated. They’re not worked up emotionally. They’re cold and calculated.

George Vergolias: [00:22:49] What’s interesting is we’ve seen a market uptick in emotional reactive or effective violence in workplace. People are coming in more agitated, more hostile. From a mental health perspective, they’re more decompensated. And just average normative people that don’t have mental illness are frustrated because they’re waiting much longer than they ever used to. And they’re waiting because of conditions that, a year prior, they would have been seen within 30 minutes or less. And, now, they’re waiting six hours. And on top of it, they’re stressed about the pandemic.

George Vergolias: [00:23:25] Just now we’re starting to reclaim our lives. Things are opening up. People are going out to dinner. There’s a little uptick in people returning back to work. So, hopefully, that emotionality will be alleviated a bit. But, certainly, up until a month or two ago, that was all heightened by all of those factors. That’s a great question.

Jamie Gassmann: [00:23:44] Interesting. So, looking at those factors, looking at the increase in workplace violence, obviously you’ve heard from other conversations, burnout and mental health concerns within that hospital industry. What are some of the suggestions that you have for a hospital administration and helping their people to continue with remaining resilient and start to thrive again?

George Vergolias: [00:24:10] One of the key things is, I think, it’s important to be aware of the problem. It starts with awareness, right? I think another key issue is communicate clearly with teams around what is the administration’s perspective of the problem, understanding of the problem, and what are they doing. I say this a lot in trainings and webinars, it’s important for leaders to know that employees and other stakeholders don’t expect us to all have the answers or to have all the answers. People are really gracious to knowing no one alive has been through this before. Or if they were alive, they’re 100 and some years old and they don’t remember it. Certainly, they weren’t leaders in any organization.

George Vergolias: [00:24:59] But what is important is that we are asking the right questions. And we’re conveying to our stakeholders and our employees that we’re asking the right questions. And we’re trying to get the right answers. So, I think that’s important as well. Back to my active shooter exercise example, understand that different groups within your organization may respond differently to different stress points.

George Vergolias: [00:25:25] If you go to the neonatal wellness group, or in some cases the post-operative group or the post-cardiac group or the recovery group, and you talk about meditation, and wellbeing, and the importance of eating well, and massage, that’s probably going to hit home. You talk about that to a group of hardened emergency department physicians, good luck. Now, I’m not saying that physicians aren’t going to meditate in the ED or who work in the ED. But this is more of a hardened group, so you need your metaphors, your images of growth to be different.

George Vergolias: [00:26:04] Almost, to me, what has worked well is I use the analogy of them being athletes. As an emergency physician, most of them would understand that Tiger Woods or Serena Williams or Lionel Messi, they don’t get a massage for wellbeing. They get a massage so they can perform at their peak. Physicians get those metaphors in those settings. And so, it’s important to understand what is going to work for these different groups in terms of getting buy-in to the programs and the resources that they’re trying to promote. So, I would say off the top of my head, those are the big things that are important to keep in mind.

Jamie Gassmann: [00:26:39] Right. Great. So, right now, we’re going to get a word from our sponsor. So, Workplace MVP is sponsored by R3 Continuum. R3 Continuum is a global leader in providing expert, reliable, responsive, and tailored behavioral health, crisis, and security solutions to promote workplace wellbeing and performance in the face of an ever changing and often unpredictable world. Learn more about how R3 Continuum can tailor a solution for your organization’s unique challenges by visiting www.r3c.com today.

Jamie Gassmann: [00:27:15] So, now, we’ve been discussing the health care industry and the work environment within that quite a bit in the first half of the show. So, I’m just curious, are there other industry work environments seeing some of the same challenges that the hospital industry has been seeing?

George Vergolias: [00:27:33] Yeah. Certainly. Now, they have different pain points from what we’ve been talking about, but certainly they’re seeing increased pressures to perform, reduced resources, and other kind of exacerbating stressors going on. A few is the trucking industry has been significantly impacted in terms of – I mean, as if Amazon and other shipping wasn’t big enough – we all went to that in a massive way. And for many of us, we’re not going back.

George Vergolias: [00:28:08] I was a big fan of going into grocery stores before the pandemic. I like to walk around. I like to pick my produce. Once we started using Instacart – which is not exactly trucking – but once we started moving to using Instacart, now we’re stuck – it’s not we’re stuck. We have a habit now and it’s convenient and now we use Instacart to deliver our groceries. I still will go in and pick certain things out if we’re having a big event.

George Vergolias: [00:28:33] So, there’s been a behavioral shift where trucking and shipping delivery services – again, like Amazon, FedEx, UPS – they’ve been significantly impacted. Railyards, again, we saw shooting at the San Jose railyard. And there’s a lot of indication that this individual, the assailant, had long standing anger and resentment and felt untreated fairly and whatnot. But, to me, there’s no doubt that the pandemic and the additional stressors that were probably on those staff further exacerbated him to a tipping point.

George Vergolias: [00:29:11] Now, I’m not blaming the workplace, I want to be clear here. But in that Psychgeist of stressors, those are the kind of things that move people from a pre-contemplative stage, to a stage of maybe I can do this, to a stage of I’m going to do this, I’m going to take a severe action like this.

George Vergolias: [00:29:29] Manufacturing is another one. A lot of pressure in that environment. First responders, police, EMS, even firefighters, all of these are situations that have increased stress. So, I think all of those are kind of heightened industries off the top of my head. But what I think we’re going to see as well is return to work is going to also heighten that for many people who are just going back to the workplace, and have various questions around safety related to COVID or second variance and so on.

Jamie Gassmann: [00:30:06] Definitely. And then, looking at those various environments and the organizational leadership trying to support the people within it, are there similar recommendations you would make for them that you did for the hospital industry or does it change based on that industry?

George Vergolias: [00:30:25] Yeah. Great question. I would say they are similar recommendations. I remember an old – I can’t remember the movie. It was a movie where Nick Nolte was a basketball coach and he was kind of a Bobby Knight type style, yelling at his players. And he basically said at halftime that he’s going to take their plan for the second half and he’s going to give it to the other team because it’s not what you do, it’s how you do it. You know, the movie was interesting, but I always love that statement.

George Vergolias: [00:30:55] Because in this case, what I’ve already said are the things that I would recommend. So, what you do are going to be pretty similar. Start with those high points that we’ve talked about. But the way in which you do it, you’ve got to cater the messaging to your culture and to your people. And that’s going to be very different for a trucking company as opposed to a yoga studio, as opposed to an Amazon warehouse, or some other location. So, it’s important as leaders to know what is kind of the culture that we’re working with, and what is the messaging, and the resources that are going to hit home to that culture.

Jamie Gassmann: [00:31:35] Great. So, with workplaces that have employees who have been in a remote environment that are now returning to the workplace, do you feel there will be an increase in these challenges that they need to consider?

George Vergolias: [00:31:48] I do. I do. Now, I’m not sure there will be an uptick in violence from the perspective of an average workplace. But I think there will be an uptick in emotionality. And with that comes an uptick in hostility. Hopefully, a lot of that will be on the verbal side and it will be able to be mitigated fairly quickly with good leadership. Some may, though, trip over into violence.

George Vergolias: [00:32:10] But I think what we’re going to see is a lot of people still have anxiety around return to work. Is it safe? The variance that we’re seeing in other countries such as India or other areas, certainly, eventually those will get here. They’re starting to get here. How is that going to impact us? How good are the current vaccines going to be? What’s the workplace policy in allowing non-vaccinated people to come back into the workplace?

George Vergolias: [00:32:38] Interestingly enough, my 13 year old just got her first shot for vaccination. My 11 year old isn’t eligible. So, it’s interesting, my wife is working at a hotel, she has some concern. She’s vaccinated. She’s probably very limited risk for getting sick. What if she brings it back to my son who can’t be vaccinated yet, because that hasn’t rolled out for the under 12 or 13 year olds.

George Vergolias: [00:32:59] These are all going to be concerns that different people will have to different degrees. And they’ll be exacerbated by the way different workplaces are laid out. Are you all going back to individual offices or are you all going back to cubicles or open floor planning type of workplaces? So, these are things that I think leaders have to be very proactive about and on top of ahead of time.

George Vergolias: [00:33:21] And, again, the goal isn’t to have all the answers. But to convey we’re asking the right questions and we’re open to your questions as employees. And we’re going to work with you to find the right solutions that help you feel safe and secure. So, I think that would be kind of the single biggest concern for us as we return to work.

Jamie Gassmann: [00:33:41] Right. So, thinking over some of the things you’ve discussed today and then just things from your expertise and trainings if you were going to be consulting with an employer, if there were three things that you wanted our listeners to be aware of and take away from this episode for how they should be supporting their work environment with these challenges, what would they be?

George Vergolias: [00:34:04] I’m going to answer this at a high level, because we talked about some details. And I think sometimes the high level can be useful. The first is, awareness and understanding are key. I mean, many of us probably have heard the saying, “Everyone is fighting a battle you know nothing about.” I think it’s important to understand that even the people that look strongest in our work forces may be struggling with things that they’re adjusting to, whether it’s home schooling, nervous about acclimating, maybe they feel safe coming back to work but they have a spouse that has an entirely different workplace scenario and they’re freaking out about it understandably. So, that’s the first.

George Vergolias: [00:34:46] The other is a saying I heard that I love and that is, “You don’t drown by falling in the river. You drown by staying submerged under the water.” And I love that saying because I use it to say, leadership needs to model strength through vulnerability. As leaders, if all we ever do is act strong and put a strong face up, we have two messages to our constituents, to our stakeholders, and to our employees. One is, it’s not okay to not be okay. And that’s not a good message. And two is, we don’t model for them the ability to say, you might fall down, but you have the ability to get back up. And when you get back up, you’re going to be stronger. So, yeah, things are tough, but you’re getting tougher. So, that’s another key message that I think is important.

George Vergolias: [00:35:36] Now, that doesn’t mean leaders need to be crying on a town hall meeting for an hour. But the ability to be a little vulnerable and demonstrate that as a leader, I can show vulnerability and I can still tap into my resilience, that is a very powerful message for employees to have.

George Vergolias: [00:35:54] And then, I would say the third is communication. I mentioned this before, communicating to them often, proactively, frequently, and bidirectionally. Don’t just communicate to them, but have a channel by which employees can communicate back and share what is working, what isn’t working, what concerns and anxieties do they have. And then, respond quickly back to them on those. And, again, with the idea that we may not have all the answers, but we’re asking the right questions. And we’re open to them bringing the questions to the table. So, those are the three things that I would say at a pretty high level, really, are going to drive effective leadership as we return to work.

Jamie Gassmann: [00:36:35] Great. So, now, back to you. Looking over your career, if you were going to pick one thing that you’re most proud of, what would that be?

George Vergolias: [00:36:48] That’s tough. It’s tough for two reasons, because I’m proud of a lot of things. But, again, back to that shark analogy, I don’t dwell on what I’ve accomplished. I finish it. And I go, “What’s my next challenge?” And this is going to sound self-serving. But my tenure with R3, you know, when we started, we were doing 800 or 900 crisis responses a month. We are now responding to 2,000 plus crises a month in the workplace across a range of industries and a range of problems. And each of those isn’t just an individual contact. That’s a life you’re helping. You’re contacting. You’re helping make better. You’re helping make more resilient.

George Vergolias: [00:37:35] Who then makes their coworkers, and their children, and their spouses, and their neighbors more resilient. And when you do the math, we have helped millions and millions of lives deepen their sense of resilience in the world. And that is a force multiplier that is absolutely amazing. So, I would say it’s that work that we do at R3 every day, every month, week in, week out, that probably is what I’m most proud of. Being at the clinical helm, if you will, of that is amazing.

Jamie Gassmann: [00:38:07] Great. And if our listeners wanted to get a hold of you, how can they do that?

George Vergolias: [00:38:12] So, the best way to contact me is through, probably, email at my R3. And that is george – G-E-O-R-G-E- -.vergolias – V as in Victor-E-R-G-O-L-I-A-S as in Sam – @R – capital R – the number 3C – as in cat or Charlie – .com would be the best way to reach me.

Jamie Gassmann: [00:38:37] Wonderful. Well, thank you so much for being on our show today, Dr. Vergolias, and for letting us celebrate you, for sharing your stories, and the wonderful advice that you have provided to our listeners. There’s no doubt that they were able to get something from your information and expertise today. We appreciate you. And I’m sure your organizations and staff that you work with do as well.

Jamie Gassmann: [00:39:00] And we also want to thank our show sponsor, R3 Continuum, for supporting the Workplace MVP podcast. And to our listeners, thank you for tuning in. If you have not already done so, make sure to subscribe so you get our most recent episodes and other resources. You can also follow our show on LinkedIn, Facebook, and Twitter @workplacemvp. If you are a workplace MVP or know someone who is, we want to know. Email us at info@workplace-mvp.com. And thank you all for joining us and have a great rest of your day.

 

 

Tagged With: Dr. George Vergolias, Jamie Gassmann, R3 Continuum, Workplace MVP

Workplace MVP: Andy Davis, Trident Manor Limited

May 20, 2021 by John Ray

Trident Manor Limited
Minneapolis St. Paul Studio
Workplace MVP: Andy Davis, Trident Manor Limited
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Trident Manor Limited

Workplace MVP: Andy Davis, Trident Manor Limited

Andy Davis, Founder of Trident Manor Limited, brings extensive global experience to his work in risk management and security consulting for organizations.  He joined host Jamie Gassmann to offer perspective on the scope of cyber threats, share tips for mitigating workplace violence, address the particular personal safety concerns for women traveling, and much more. Workplace MVP” is underwritten and presented by R3 Continuum and produced by the Minneapolis-St.Paul Studio of Business RadioX®.

Andy Davis, CEO, Managing Director, Trident Manor Limited

Trident Manor Limited
Andy Davis, CEO, Trident Manor Limited

Andy Davis is an international security, risk, and crisis management expert based in the United Kingdom. Following time spent undertaking investigative and intelligence activities within British security organizations. Andy joined the UK foreign service as a security risk management specialist responsible for the protection of embassies, personnel, families, and information. This took him around the world and in charge of all security activities in countries such as Uganda, Colombia, Saudi Arabia, and Pakistan.

Following a commercial job offer he joined the corporate world as the Head of Security (Safety & Insurance) for a Middle Eastern organization with assets of over $40 billion. This involved strategic oversight of all security and safety activities, designing and implementation of protective policies and the development of collaborative emergency and crisis management plans requiring engagement with emergency services, the intelligence community, and government officials.

In 2013 Andy left the corporate world and established Trident Manor Limited as a specialist security, risk, and crisis management consultancy dedicated to supporting others from individuals through to global organizations in the protection of their assets. He has operated in over 30 countries delivering advice and guidance and has responded to crisis situations where deployments into crisis situations have taken place to protect client’s operations and assets.

In 2020 during the COVID crisis, he devoted time, effort, and energy to create Trident Manor Training Academy which provides specialist training programs that concentrate on the protection of individuals, the protection of staff, and the protection of organizational assets, including their reputation.

He holds a Master of Science degree in security and risk management, is board certified by ASIS International and CPP (Certified Protection Professional), he is a Chartered security professional, a Fellow of the Security institute and chairs a number of professional safety and security organizations.

Andy is passionate about supporting cultural and heritage organizations as well as those humanitarian organizations that operate in difficult or hostile environments. He lectures around the world and has written numerous articles for professional or trade magazines.

LinkedIn

Trident Manor Limited

Trident Manor Limited was established in 2013 to offer clients, irrespective of their size, professional security, risk, and crisis management services anywhere in the world.

As with the trident the company offers three distinctive service strands, the consultancy, the education and training, and protective services.

Consultancy

The consultancy services offered have included undertaking strategic and operational reviews for organizations to assess the threats, risks, and vulnerabilities they may be exposed to. Once identified solutions are provided to manage and mitigate the threats and the risks that exist. Where vulnerabilities are identified ways of mitigating them are introduced. These assessments have involved evaluations from a wide range of threat sources such as terrorism, organized crime, espionage, riots and open conflict, and the often-forgotten threat ‘the insider’.

Once threats have been identified Trident Manor has supported organizations in creating robust and resilient policies, practices and procedures that provide organizational direction, reduce risks and address duty of care responsibilities.
Within the consultancy services is a specialist team responsible for ‘Corporate Research’ activities. This is a term used to describe our business investigative and intelligence services that have been used by global clients to assess threats to staff in Venezuela, operational issues in Mexico, threats from organized crime in Hungary, and in January 2020 the threat from a pandemic that was spreading from Wuhan.
The consultancy services are bespoke for a client’s needs and driven by what is most beneficial for the client, not profit margins. The sensible and pragmatic approach, alongside their discretion is respected by many individuals and organizations alike.

Training

Trident Manor has provided training to organizations around the world. It has been responsible for the creation of many bespoke programs that are sector or organization specific. The primary focus has been on the protection of individuals through the creation of personal safety and security programs, workplace violence, travel risk management, and operating in difficult environment programs.

In addition, the professionalization of individuals engaged in the cultural, hospitality, and retail sectors has been delivered through the implementation of programs such as proactive risk reduction, conflict avoidance, situational awareness and surveillance detection. Specialist driving, first aid, surveillance/counter-surveillance, and intelligence have also been developed to support the individual and the organizations they work for.

Finally, training programs aimed at the senior management and organizational level have been created and include emergency response scenario-based exercise, tabletop crisis management activities, through to full-scale collaborative exercises designed to test integrated response.

Protective Services

The protective services offered by Trident Manor include concierge staff, executive protection officers, security drivers, embedded security managers, and high-value escort services. One of the more recent protective services offered by Trident Manor is the e=protection services. This is where analysts collect and collate data from electronic sources that relate to clients or client activities before it is processed into actionable intelligence that can proactively prevent threats from impacting a client. This service is ideal for C-Suite members, those in sensitive positions, or the organization itself.

Whatever services a client requires Trident Manor has the global resources to help with “Enabling the Protection of Assets” – their motto since 2013.

Company website | Facebook | Instagram

 About “Workplace MVP”

Every day, around the world, organizations of all sizes face disruptive events and situations. Within those workplaces are everyday heroes in human resources, risk management, security, business continuity, and the C-suite. They don’t call themselves heroes though. On the contrary, they simply show up every day, laboring for the well-being of employees in their care, readying the workplace for and planning responses to disruption. This show, “Workplace MVP,” confers on these heroes the designation they deserve, Workplace MVP (Most Valuable Professionals), and gives them the forum to tell their story. As you hear their experiences, you will learn first-hand, real life approaches to readying the workplace, responses to crisis situations, and overcoming challenges of disruption. Visit our show archive here.

“Workplace MVP” Host Jamie Gassmann

In addition to serving as the host to the Workplace MVP podcast, Jamie Gassmann is the Director of Marketing at R3 Continuum (R3c). Collectively, she has more than fourteen years of marketing experience. Across her tenure, she has experience working in and with various industries including banking, real estate, retail, crisis management, insurance, business continuity, and more. She holds a Bachelor of Science Degree in Mass Communications with special interest in Advertising and Public Relations and a Master of Business Administration from Paseka School of Business, Minnesota State University.

 

TRANSCRIPT

Intro: [00:00:04] Broadcasting from the Business RadioX Studios, it’s time for Workplace MVP. Workplace MVP is brought to you by R3 Continuum, a global leader in workplace behavioral health and security solutions. Now, here’s your host, Jamie Gassmann.

Jamie Gassmann: [00:00:26] Hi, everyone. Your host, Jamie Gassmann here. And welcome to this edition of Workplace MVP. The Workplace MVP we will be celebrating today brings expertise in an area that can be helpful, both personally and professionally. With us today to share his wisdom and knowledge regarding safety and security and crisis management is Owner and Managing Director at Trident Manor Limited, Andy Davis. Welcome to the show, Andy. And thank you for joining us today.

Andy Davis: [00:00:54] Thanks very much, Jamie. It’s a great pleasure.

Jamie Gassmann: [00:00:58] So, before we dive into today’s topic, can you tell me a little bit about yourself and your career journey?

Andy Davis: [00:01:05] Well, I suppose, as your listeners will identify, I’m from the UK. And I’ve been involved in security and risk management most of my adult career. That include the time in the British Military, where I was involved in intelligence activities and security management. In the police service in the UK, where I was a detective and led a team of investigators and, finally, undertaken intelligence activities. And then, ultimately, I joined the Foreign Service and I did roles equivalent to your RS or Regional Security officers, and that took me to Uganda, Colombia, working in Venezuela, Guyana, Panama, Saudi Arabia, throughout the Middle East and Pakistan.

Andy Davis: [00:02:01] Eventually, I entered the corporate world in the UAE, the United Arab Emirates, where I took a position as the corporate head of security. And then, in 2013, I established Trident Manor, which is my own security risk management consultancy.

Jamie Gassmann: [00:02:19] Great. Wow, what a journey you’ve had with your career. So, you recently held a free virtual event that was focused on personal safety and security for women. Can you tell us about that event and why it was important to you?

Andy Davis: [00:02:34] Well, throughout my career, personal safety and security has always been important, whether it’s my own personal safety and security or that’s looking after and caring for other third parties, whether it was diplomats, diplomatic wives, et cetera. And sometimes that was in difficult and hostile environments. This event that I held followed the kidnap and murder of a young female in London by a police officer who has been charged. And there was a lot of outcry, a lot of concern on social media, on mainstream media about the safety of women.

Andy Davis: [00:03:17] And so, what I volunteered to do as an individual, as opposed to Trident Manor, was to hold this event where some of the realities could be shared about, certainly in the UK, the levels of crime, but also victimization shown in identifying that lots of attacks on female was carried out by partners or people who they knew. And, actually, percentage wise, there was a small amount that was by strangers. But it’s primarily the strangers that caused the fear because they are the unknown.

Andy Davis: [00:03:54] Then, it went through a whole series of trying to give advice and guidance that would help everybody. And in this case, it was particularly aimed at females going about their daily lives, whether they’d be socializing, in the workplace, or actually travelling overseas. So, we give that presentation. It was well received. There was over 250, I think, on the call from around the world. And we’ve since actually uploaded that again, free of charge, so that anybody can see and share them.

Jamie Gassmann: [00:04:27] Great. That sounds like it was a well-attended event or a well-received event because I’m sure the information you shared was very helpful for that audience.

Andy Davis: [00:04:37] Yeah. I mean, it is important from the sense of the reality versus perception. But, also, the vulnerability of females. And the idea was, hopefully, to give them some confidence in actually ways of avoiding some of the dangers themselves. So, proactive prevention rather than reacting to an incident. Because then, if you can avoid an incident, there’s a great likelihood that you’re not going to be hurt.

Jamie Gassmann: [00:05:07] Right. So, now, looking at organizations, what are you seeing as main concerns for them and their security in this current work environment? You know, what are some of the things that you’re noticing in the work that you do?

Andy Davis: [00:05:24] Well, I think around the world, globally, cyber is the biggest threat. It’s impacting all organizations. I mean, there’s just been the attack on the pipeline that’s happened on the East Coast of the USA. Look at hundreds of millions of dollars worth of impact that must have had. But that happens to individuals. It happens to organizations. And it happens on a daily basis.

Andy Davis: [00:05:58] There were some statistics that came out and actually showed that, on average in the UK, every individual is attacked once every seven minutes. Which if you think about, that’s statistically looking at people. So, cyber is a constant and it’s there because it’s information that the companies need to operate and to function correctly. There are other threats. There has been an increase in protests, the protests of directly impacted retail, hospitality, museums, public services. But the primary threat that I see at the moment globally is from cyber.

Jamie Gassmann: [00:06:49] So, you shared with me in a previous conversation that protection is primarily about common sense. Can you elaborate on this and what that means to a workplace leader?

Andy Davis: [00:07:01] Well, I mean, you said to workplace leader, and really it’s to everybody. And one of the things that we really talk about as being a cornerstone of personal safety is situational awareness. And part of situational awareness is actually engaging with your brain, engaging with your senses. The common sense, when we look at security protection, if people just actually stopped and thought about what they’re doing, stopped and thought about what risks there are, and stopped and thought, “Why am I putting myself in danger? Why don’t I avoid it?”

Andy Davis: [00:07:41] It’s common sense from a security practitioner’s point of view. We look at things exactly the same. We look at things from a common sense approach. Good security, when we talk about good security, it’s not good cheap where you have the most expensive technical systems and the biggest barrier and the concrete walls. It’s where those of us need to continue with our lives, our business need to operate, and it’s adopting a common sense approach. Common sense approach is understand what risks exist for you and your business. And taking proportionate steps to actually manage those risks so you can continue to operate, to function, and create money or to make money. But at the same time, avoid unnecessary risks that exist.

Andy Davis: [00:08:29] Somebody asked me years ago, “Well, okay. What skillsets do you need for security?” And I said, “Ninety to 95 percent of it is common sense. Seven percent, you know, is that special skills.” And then, there’s always that element that’s still needed to avoid security situations. We can’t dictate what happens out there. But when you look at a new introduced security plans and measures, I still think that sounds and remain true to this day.

Jamie Gassmann: [00:09:14] Great. And I know you mentioned cyber attacks as being kind of a main concern right now and brought up some of the protests, which kind of lead a little bit more into this next question that I have for you. When looking at leaders, you know, when they’re asked about workplace violence, they often refer to, like, active shooter scenarios. Which, I know recently here in the States, we’ve had kind of a stream of them that have been occurring. But you indicated that there is a softer side of protection that workplace leaders need to be considering as well. So, in your opinion, what does that look like and why is it so important for business leaders to also stay aware and prepare for that softer side of violence in their organization?

Andy Davis: [00:10:06] Yeah. I mean, obviously, in the United States, the active shooter is a real concern and should always be a part of any active shooter program that the organization implements. But, equally, that’s the same wherever there is a prevalence of firearms or, as I said right at the start or what I said in your previous question, understanding the risks.

Andy Davis: [00:10:29] So, in your workplace, it’s important to understand the risks that exist. And this is part of the softer side. The softer side isn’t, don’t use a sledgehammer to smash a nut when you can have a nice delicate pair of nutcrackers there. Think about the cost as well, the nutcracker is far cheaper than the sledgehammer.

Andy Davis: [00:10:50] But when you look at a workplace, there are so many different parameters and so many different factors that can impact your work colleagues. Lots of violence occurs, violence, intimidation, harassment, whether it be sexual, whether it be through race. There are a lot of violence that many people don’t automatically identify as being workplace violence. But by fact, they are. Because violence is something that causes harm. Harm doesn’t have to be physical harm. It can also be that mental harm that somebody suffers. So, somebody being abusive, the constant name calling, these are softer sides, much softer than somebody pointing a gun.

Andy Davis: [00:11:37] But the impact of them could actually be equal. Because somebody through being bullied, somebody through intimidation, could suffer mental harm and anguish. Which, obviously, from a workplace perspective, could impact their effectiveness, their morale, the whole team’s morale. But, ultimately, it could cause somebody to commit suicide.

Andy Davis: [00:12:01] So, when we talk about softer skills, it’s things like what governors do you have in place to minimize harassment, to minimize bullying? What procedures do you have in place to have everybody take part in security? And by that, I mean, is everybody aware of how to open and close and make sure barriers exist if there’s a public/private interface? Softer sides include making sure that you have the necessary skills, training, and organizational resilience to deal with acts of violence that may come.

Andy Davis: [00:12:46] But we talk about workplace violence, here in the UK, lots of the drive that we do is towards that proactive prevention, that I mentioned earlier. So, it’s understandable situational awareness. Remember, your workplace isn’t necessarily a fixed location. Nowadays, with the smaller corporate world, your workplace could be here one day, in the U.S. one day, in the UK another day, across in Australia the next day. Technically, each of them becomes a workplace.

Andy Davis: [00:13:22] As an organization, what thoughts are being put in place to protect your staff while they’re travelling from location to location? Is the organization aware of what risks exist? Is there a terrorist threat? Is there a threat from protesters? What about environmental threats? Are you going into hurricane season, monsoon season, or is the risk of a tsunami? So, all of these sort of things, the naturally occurring incident threats don’t actually impact workplace violence because violence is arbitrarily enacted.

Andy Davis: [00:13:58] But if you think about it, it all revolves around the organization taking the time to assess and understand the risks. Making sure that they’ve got the good governance in place to manage the risk that they have. Provide training and resources that’s needed wherever their staff are working. I hope that answers.

Jamie Gassmann: [00:14:19] It does. And it kind of leads into my next question. So, in looking at protection, whether it’s for kind of that harder side of violence or softer side of violence, you indicated that one of the best weapons that an organization might have in helping to protect that in their workplace is communication. Can you talk a little bit around how communication can play a huge factor in being a protective agent within a workplace?

Andy Davis: [00:14:48] Yes. So, there’s a number of strands to this. So, if we take organizationally, communication, senior management really need to communicate. They need the organization to understand their approach to protection, to workplace violence, to threat, and risk management. That has to be communicated somehow. If it’s a 50 page document, nobody’s going to read it. If it’s either brief in a team talk in a town hall, that involves communicating. That might involve verbal communication or it might be through audio-visual communication, so creating of presentations. That’s important because it provides the direction and the parameters of acceptable behavior within an organization.

Andy Davis: [00:15:41] When we look at personal safety and security, communication is vital. And communication, again, isn’t just the spoken word, it’s the listening. And this doesn’t necessarily just apply in the workplace. This can apply in the streets, when you’re on holiday, when you’re socializing, or in the cinema. So, when we look at communication skills and the importance of them, our hearing, the vast majority of our communication should be through listening. I think my wife says I never listen – but I do lots of things and say lots of things.

Andy Davis: [00:16:17] But the listening aspect is important because it’s only through listening that you can either hear some complaints, you can hear if any problems occurred. You can hear from a personal point of view if somebody’s voice is increasing. Because if it’s increasing all of a sudden, you realize that isn’t normal. But you can only do that if you listen. And with listening, it’s also paying attention. So, listening is a vital communication skill because it helps you process the situation and it’s directly linked to situational awareness because you’re using your senses to assess and evaluate what the situation is presenting itself. So, the listening skill is important.

Andy Davis: [00:17:05] The verbal communication is important to an organization. You want that free flow of information. You want people to be able to share their concerns either in the direct workplace or if they’re traveling. Because it’s only through sharing that information that you’re going to increase the levels of knowledge and understanding by the organization. When you increase the levels of knowledge and understanding, you’re able to take steps to actually manage and mitigate those risks that exist.

Andy Davis: [00:17:37] But as an individual, verbal communication is really important because it’s a double edged sword. “How I see things” has a totally different meaning to “I’m ever so sorry. I didn’t understand what was being said there.” How you communicate can actually be a violence accelerator or it can be a calming, soothing activity.

Andy Davis: [00:18:09] The only new element of communication that I would like to say is nonverbal communications. They really, really are important because nonverbal communications help you read and interpret. It lets your brain function and identify potential triggers. So, if somebody is angry – and I always show a slide of the amazing Hulk turning green – wouldn’t it be wonderful if we knew somebody was going to be violent they turned green? We really could avoid them.

Andy Davis: [00:18:40] Life isn’t that simple, but there are still certain violence indicators that people can be aware of that they can see. So, the clenching of fists, the pinpointing of pupils, the stare, the heavy breathing, the stance. All of these things, little nonverbal communication skills. But if you can understand them, you can interpret that and say there is potential for harm. If you can identify a potential for harm, you can actually extract yourself and avoid the situation.

Jamie Gassmann: [00:19:12] Great. So, for business leaders and people in general, what are some things that maybe they’re not thinking about that, in your opinion, they should be, and should be thinking about probably even more so now, when it comes to personal security and safety that you would like to share?

Andy Davis: [00:19:34] Yeah. Well, I said it earlier, the cornerstone for me of personal safety and security is situational awareness. You know, if you can read and identify what’s happening around you. Is there an argument taking place? Can I smell burning? If you smell burning, what does that imply? Are you in a forest fire or is it a case of somebody has burned some food? But using your senses and actually being situationally aware is really, really a paramount importance in personal safety and security.

Andy Davis: [00:20:14] I mean, there are many other things where we talk about business leaders. The communication aspect, keeping that flowing and keeping it fluid, understanding, listening, making sure that their policies are such that people can reach out. Because what you want is, you want people to help support the protection of the business. The more they can protect the business, the greater the business is going to be.

Andy Davis: [00:20:39] So, why wouldn’t you go that extra mile to actually give the tools and help support them to help you protect your business? So, making sure that you have policies for – I don’t know what the term is in American – whistleblowing. You know, is there a whistleblowing policy? Is there a health and safety policy? Are there grievance procedures?

Andy Davis: [00:21:04] And these might seem, “Hold on. These are H.R. issues. What do they have to do with security?” Well, security is all about protecting assets. It’s about protecting people from loss, harm, or damage. It’s about protecting assets. And it’s also about protecting reputations. A business needs to protect its people, its assets, and its reputation to flourish. And so, therefore, everybody has a part to play in security. And, really, the organization got a great way to help.

Jamie Gassmann: [00:21:37] And I think your employees will thank you for it, too, in preparing them. Because I’m sure some of what you may teach in a corporate setting for protection of the organization and their employees can be things that are universal in helping them to protect themselves personally when they’re not maybe at work. So, there could be some underlying benefits for both professionally and personally for them.

Andy Davis: [00:22:00] Yeah. So, when it comes to personal safety and security, everything is transferable. All you’re doing is changing the setting that you’re in and the environment that you’re in. If, as an organization, you want to make sure that your staff were traveling to, let’s just say, East Africa, that they have the necessary skills and training. If they’re going to be driving in Saudi Arabia, where road traffic incidents and deaths, mortality rates are sky high, that you provide them with additional skills to drive safely and defensively.

Andy Davis: [00:22:38] So, there’s things that the organization can do that help them. But the transferable benefits pass on to their staff, who in turn pass it on to their children, their families. And I’ve seen it work. And it is a wonderful feeling when a young kid comes up to you and says, “You can’t do that because I’ve seen the little booklet that you wrote for my mommy and she says it’s marvelous.” Because what an organization should try to do is to build a security culture. It can’t be done overnight. It can’t be enforced. But it has to be driven by the actions of the top and the actions of the bottom and meeting together.

Jamie Gassmann: [00:23:25] Great. Great advice. I love that, security culture. So, with that, we’re just going to take a quick break and hear a word from our sponsors. So, Workplace MVP is sponsored by R3 Continuum. Ensuring the psychological and physical safety of your organization and your people is not only normal, but a necessity in today’s ever changing and often unpredictable world. R3 Continuum can help you do that and more with their continuum of behavioral health, crisis, and security solutions that are tailored to meet the unique challenges of your organization. Learn more at www.r3c.com.

Jamie Gassmann: [00:24:06] So, diving into some questions that kind of go in the direction of where you were, you’ve touched on it a little bit, but the domestic versus international security and crisis management. So, is there a difference between what organizations should be doing when looking at their domestic versus international crisis management or security plans?

Andy Davis: [00:24:29] Yes. I’m sure there’s going to be many people from organizations who say, “No. No. They’re all the same.” Unfortunately, they’re not the same. And the reason that they’re not the same, you can actually take it a step further. If you look at it domestically, if you have a single site, then it’s appropriate. Your corporation is based on a single site and you’re operating from there. Brilliant. Your crisis emergency response plans are built around that. And that’s because the scenarios that you can face, the social impacts that can happen, the environmental impacts. Are you in an earthquake zone? Are you in a tornado alley? You know, all of these things can impact your crisis management approach in that location.

Andy Davis: [00:25:17] If you have multiple sites across the USA, then there’s nothing to stop having an overarching corporate that provides the direction and strategy that the organization expects all of its different offices to take. But each office should actually have their own crisis management plan, because they will need to deal with the crisis. Unfortunately, I’ve seen it where people have thought, “Oh, let me telephone the USA and I’ll get advice about this crisis that’s happening.” By the time somebody is woken up because of the time difference, people have managed to break through the walls, have come into the building, they’ve started ransacking. You know, they have to be localized. They have to be specific to what the organization is going to face.

Andy Davis: [00:26:09] I’ve worked with organizations where they might have had ten offices around the world, two or three individual countries. And we then build the crisis management plan specific for that location. There might be an overarching country one. Ultimately, the threats and risks and vulnerabilities that you face, in many cases, it will be the trigger for the crisis.

Andy Davis: [00:26:35] So, one example was, there was a crisis in Armenia a few years ago where the government was overthrown by the people. Clients and American businesses would have operations there and they wanted to make sure that things were safe. Well, what might be okay in the USA isn’t okay in them sort of scenarios, because the social dynamics are different, the violence indicators might be different. So, you’ve got to take it from that particular perspective. So, it’s a lot more work for organizations. But when you get it right, the benefit is financial for the organization.

Andy Davis: [00:27:25] Because, again, I talk about proactive prevention. You’re trying to prevent an incident in the first place, but then you want an effective response and a timely recovery. Planning and having that individual locations is far more easy to achieve than having it from London or New York or wherever, and trying to dictate direct from that location.

Jamie Gassmann: [00:27:56] So, what should be considered when you have employees who are traveling? So, when you have those permanent locations, maybe you’ve got employees that are traveling from the U.S. to maybe another country or maybe even just traveling within the United States as well. But, you know, if they’re traveling internationally or maybe they’re relocating, what are some of the things that often get missed that employers should make themselves aware of when they’re considering those relocation or traveling scenarios?

Andy Davis: [00:28:30] Yeah. Well, one of the first things that I always ask clients or businesses, “Can I have a look at your travel risk management policy?” And, normally, I get a blank face, or a pause, or, “We have this document which has nothing to do with travel risk management,” or it might be a travel authorization that you go through a travel agent and they’ll do things for you. But, really, an organization should have a travel risk management policy.

Andy Davis: [00:29:05] If they have wide and diverse locations around the world, some of which might be in Africa, Central Asia, or wherever, what I always advice is, “Look. It’s quite simple.” The U.S. State Department, British Foreign Office, and many of the governments actually categorize each country. It’s quite simple to have a spreadsheet and you have a country category down the side of each. If it’s green, then that might be Category 1 to 3, then it’s standard procedure. Here’s the procedures. If it’s a difficult environment, then these are the actions. If it’s a dangerous, hostile environment, then these are the actions.

Andy Davis: [00:29:48] So, having that governance, it prevents subjectivity. And what happens is, those who are frequent travelers – and I apologize if any of your listeners fall on this category – who’ve been there, seen it, done it. There are no risks. I know it all. And, unfortunately, they’re the sort of people who me and my team get called in to rescue, recover, or to help identify what’s gone wrong post-incident. If you’ve got that governance, the parameters are clearly defined and the organization has an expectation.

Andy Davis: [00:30:26] The flip side of that is that, the individual understands that the organization is meeting its duty of care. It’s taking care of me. If, for example, you go into an orange country, an amber country, and there are significant road traffic incidents, then you provide training or you provide a trained driver in that country, you’re managing that risk. Which means that you’re minimizing disruption, you’re maximizing operational effectiveness, and you’re keeping your staff safe and secure. And you do that through all aspects of travel and risk. And, actually, it’s very, very beneficial.

Andy Davis: [00:31:07] So, when people are looking overseas, look at the individuals, look at your operations. Individuals have a responsibility as well. You know, it’s no good going to a country where there’s malaria or yellow fever, and say, “It’s not my fault. Nobody injected me.” Well, sorry. There’s the travel advice. And, again, as part of the travel advice, it might be that you give a package. It might be that the risks are so great that you provide them with hostile environment training or difficult environment training so that they know and understand the sort of threats and risk vulnerabilities that happen, carjackings that may occur.

Andy Davis: [00:31:45] But, also, the softer side, which is food poisoning, which are malarial diseases and how they can impact you, which are a lack of medical facilities. And by the way, we’re now going to give you first aid training. So, that sort of thing, it’s really, really beneficial for organizations to consider when they take things forward.

Jamie Gassmann: [00:32:13] Great. So, you shared the comparison of proactively preventing versus reactively responding. Can you elaborate a little bit more on the difference and what our listeners should be considering when they’re looking at that crisis management or business continuity programs and plans? And what should they be keeping in mind, you know, from your perspective so that they’re more on the proactive end of it versus the reactive?

Andy Davis: [00:32:42] Yeah. So, proactive preventing, what you’re trying to do is identify – again, the words that you’re going to hear me continually use are threats, risk, et cetera, because security is there to manage and minimize the impact from the threats, risks, and vulnerabilities that exist. Proactive prevention is either individuals or organizations identifying the potential for harm, or the potential for loss, or potential for any other adverse aspect. If you can proactively identify it, then you can take steps to manage and mitigate it before you have to then deal with it.

Andy Davis: [00:33:32] Reactive response or responding means that the incident has happened. You haven’t seen it. You weren’t aware of it. You didn’t identify it. And, now, you’re having to respond to it. But, actually, your response might be survival. Because you might be in a hospital bed in a third world country, whether poor medical facilities, and you’ve got to wait ten days for an emergency flight to come in and get you because there isn’t another way, there isn’t the transport, for whatever reason.

Andy Davis: [00:34:05] But, actually, from the organizational point of view, if you have to react to an incident, one, there’s massive disruption. Two, its resource intensive. And, three, there is a massive cost implication. So, the more you can prevent to minimize and mitigate the risks before they actually happen, the greater it is for an organization. But, equally, the greater it is for me as an individual, because I can go about my life and I can enjoy the safaris or I can enjoy ancient temples because I’m proactively helping myself and the organization stay safe.

Jamie Gassmann: [00:34:48] And looking at all of the advice you shared over the show so far, does it matter by the size of the organization when they’re considering to implement a crisis management program or plan or how much of it that they implement? I know sometimes I hear – you kind of mentioned it – like, “We have this sheet of paper. This is what we go off of.” Does it matter the size of the organization or should all organizations, if they’ve got employees, be looking at that?

Andy Davis: [00:35:16] It should be risk-based. So, I always say to every organization, the primary documentation you have before you look at crisis management and everything like that, is risk management strategy and your risk assessment. Everything should be risk-based. Because if you, by default, implement and design a certain process, so if it’s an organization, you said, every single sub-office will create an emergency crisis management response plan. Somebody has to write that. Time is money. It impacts operations. And the effectiveness of what’s been written may not be relevant because it could be sheets of paper that gathered dust. And when it happens, nobody knows where them sheets of paper are.

Andy Davis: [00:36:06] So, it has to be pragmatic. It has to be based on the pragmatic risks or looking at the realistic risks that can impact an organization. There’s two aspects, the risk and the size of the organization. Because the size can impact the severity of a crisis and the disruption that it’s caused.

Andy Davis: [00:36:33] For example, in our office at the moment, there’s five people. Is there a need for us to have a crisis management plan or do we go by our risk management strategy? Actually, we got our risk management strategy and we’ve got emergency response plans. But the response plans are if there’s fire, it it’s this or this.

Andy Davis: [00:36:56] However, our staff travel overseas. And when they travel overseas, sometimes it’s in difficult or hostile environments. So, therefore, we almost write a separate plan and strategy for that activity while they’re in that location. When they come back, that’s great. We can forget about that and return back to normal. But what it is, it’s that continued preparedness that’s relevant, proportionate, cost effective. But then, ultimately, if it was needed, it can be implemented.

Jamie Gassmann: [00:37:32] So, one last question for you that’s a little bit personal in terms of your career, but is there something across your career journey that you are most proud of that you want to share with our listeners?

Andy Davis: [00:37:47] There’s actually many things and, obviously, I’ll keep it from the professional side. I think the most rewarding thing that I’ve ever done was during 2010 or 2011, the monsoon floods in Pakistan devastated, I think, at one point over a third of the land was underwater. Some of the regions whole towns have been swept away and were left with rubble. And some of these regions were in the border areas of Pakistan with Afghanistan. So, there was lots of difficulties in getting support and aid to them.

Andy Davis: [00:38:34] And, you know, one of the proudest moments of my career was being able to manage the operations that got the team and got the UK government’s aid into these areas. And we were able to distribute tents, water, people actually had somewhere to sleep. And, actually, a year later, was still living in the same tents. But given something that actually meant something to humanity, that was really important. And I’ve still got photos of little kids just with glee swimming in a puddle because they just received the first drink of fresh water or they just received a sweet candy bar that, “What’s that? I’ve never seen it before.”

Andy Davis: [00:39:27] So, by being able to do that very close to the border where there was the threat from the Taliban, where it was real operational security management, looking at dynamic risk management because it was still raining. We had to divert on some roads, and then getting to a point where we could stop the cars on the motorway. I always remember the head of the mission and I, we pulled over. We would wave goodbye to our police escort. We looked at each other and we just hugged each other. And that was just so rewarding because we knew that at that time we’ve done something that made a difference to hundreds of people.

Jamie Gassmann: [00:40:09] So powerful. I’m sure that’ll be a memory you’ll carry with you forever, just that reward of being able to help those people. Amazing. So, if somebody listening wanted to connect with you, Andy, how would they go about doing that?

Andy Davis: [00:40:22] So, I’ve been told that I’m a social media dinosaur. That’s why the members of my team actually do all my social media. Apart from, apart from, I’m very big on LinkedIn. I think when it first started, I went, “Oh, I love to go on this.” And I’ve stayed with LinkedIn. And I like it because, you know, you can communicate with some great discussions on there. My email address, I think, has been provided, as my work address, and telephone number. If ever anybody has any questions, any concerns, if ever anybody is worried about staff safety, what people around the world have found out, just give me a call.

Jamie Gassmann: [00:41:09] Wonderful. Well, it’s been so great to listen to your advice and your knowledge. And thank you so much for letting us celebrate you and have you on the show to share all that great information with our listeners. We appreciate you. And I’m sure that your organization and your employees do as well.

Andy Davis: [00:41:30] We also want to thank our show sponsor, R3 Continuum, for supporting the Workplace MVP podcast. And to our listeners, thank you for tuning in. If you’ve not already done so, make sure to subscribe so that you get our most recent episodes and other resources. You can also follow our show on LinkedIn, Facebook, and Twitter at Workplace MVP. If you are a Workplace MVP or know someone who is, we want to know. Email us at info@workplace-mvp.com. Thank you all for joining us and have a great rest of your day.

 

Tagged With: Andy Davis, Crisis Management, Jamie Gassmann, R3 Continuum, Risk Management, security, security consulting, Trident Manor Limited, workplace violence

Workplace MVP: Robyn Hussa Farrell, Sharpen, and Nancy O’Brien, Experience Happiness

April 22, 2021 by John Ray

Experience Happiness
Minneapolis St. Paul Studio
Workplace MVP: Robyn Hussa Farrell, Sharpen, and Nancy O'Brien, Experience Happiness
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Experience Happiness

Workplace MVP: Robyn Hussa Farrell, Sharpen and Nancy O’Brien, Experience Happiness

Host Jamie Gassmann welcomes Robyn Hussa Farrell of Sharpen and Nancy O’Brien with Experience Happiness, both of whom lead innovative companies working to improve mental health and wellness in the workplace. “Workplace MVP” is underwritten and presented by R3 Continuum and produced by the Minneapolis-St.Paul Studio of Business RadioX®.

Robyn Hussa Farrell, CEO, Sharpen

Robyn Hussa Farrell, Sharpen

Robyn Hussa Farrell, MFA, E-RYT, Founder and Chief Executive Officer for Sharpen, extends knowledge in building large-scale initiatives to listen closely to the stakeholders, individuals with lived experience and clinicians to ensure all voices have been incorporated into prevention of mental illness and substance use disorders. For nearly two decades, Robyn has been building collaborative relationships between state agencies, educational systems, public health, and researchers across the U.S. to increase connectedness and primary prevention for communities.

Hussa’s tiered model for teaching mental health, population health, and prevention in schools has been published in peer-reviewed medical journals. She has built mindfulness-based stress reduction initiatives that incorporate trauma-informed Resilient Schools frameworks in the state of South Carolina. Robyn served as an advisory committee member for Way to Wellville/Rethink Health Community Engagement and Listening Campaign and served as SC Youth Suicide Prevention Spartanburg County coordinator through the SC Department of Mental Health Office of Suicide Prevention. She founded four companies, first an award-winning NYC theatre company, Transport Group, which earned the prestigious Drama Desk award its first 7 years of operation and celebrates its 20th anniversary.  Robyn and her husband Tim met as award-winning artists in NYC almost 30 years ago and have directed over 3,000 films, live events and educational programs through Sharpen and their production company, White Elephant Enterprises.

Sharpen

Healthy communities are made up of healthy individuals. Sharpen provides a cost-effective and flexible platform that: Provides easy access to research-based, standards-aligned, and award-winning content for mental wellness, enhances, extends, and expands the reach of therapists or counselors. connects and coordinates local and regional community resources, provides data to improve resource utilization, and builds individual, family, and community capacity, competence, and confidence to navigate successfully in these uncertain times and in the future.

IMPACT:
– 15 years research
– Suicide prevention focus
– Trauma-informed
– Self-guided CBT available 24 hours a day
– Evidence-based
– Highly customizable
– 200+ experts in 450 modules

Company website| LinkedIn |Facebook | Twitter

Nancy O’Brien, Experience Happiness

Experience Happiness
Nancy O’Brien, Experience Happiness

Nancy is passionate about researching, developing and sharing innovative tools to enhance and measure well-being. Prior to co-creating The Happiness Practice, Nancy spent years on the leading edge of massive innovation and change, serving on the IBM change team to transition the global business from manufacturing to services. She has also shared her deep experience design and management expertise with many clients by helping them develop and implement bespoke strategies.

LinkedIn

Experience Happiness

Experience Happiness was born out of the recognition that unhealthy stress and burnout—a virtual epidemic in today’s fast-paced global marketplace—is impairing people’s ability to embrace change, cope with challenging situations, feel truly happy or even take on One. More. Thing. We help people and organizations thrive through happiness. They offer The Happiness Practice (THP) to empower leaders to proactively cultivate individual and organizational happiness while measuring Return On Happiness (ROH) at the individual, team, and organizational levels. THP is a transformative life practice proven to simultaneously reduce stress/burnout, increase happiness, and build engaged, high-performance cultures of wellbeing that are strategically empowered to attract, retain, and optimize talent.

Company website | LinkedIn

TRANSCRIPT

Intro: [00:00:04] Broadcasting from the Business RadioX Studios, it’s time for Workplace MVP. Workplace MVP is brought to you by R3 Continuum, a global leader in workplace behavioral health crisis and security solutions. Now, here’s your host, Jamie Gassmann.

Jamie Gassmann: [00:00:27] Hi, everyone. Your host, Jamie Gassmann, here. And welcome to this edition of Workplace MVP. In March of 2020, many workplaces faced a major disruption when they shifted from onsite to remote work. At the time, many likely felt this was going to be a short term change and they would be back to normal in no time. Little did we know, a year later, we would still have remote workers. And, now, looking at what our back to the workplace work environment will look like.

Jamie Gassmann: [00:00:56] Leaders are again faced with making unchartered challenging decisions that will inevitably have an impact on their organization and people. Do they stay remote, come back into office fully, or take a hybrid approach? And then, there is the behavioral impact of changing how we have interacted with coworkers over the last year, from being in isolation to now in-person. This shift that workplaces are facing creates yet another disruption for workplaces as they navigate these changes and the challenges within. In particular, the challenging of supporting employee wellbeing in this new work environment and what the impact will be on the role of the leader.

Jamie Gassmann: [00:01:37] Today, we have two wonderful MVPs to celebrate who are going to help provide some insight on this topic, Robyn Hussa Farrell, CEO and Co-Founder of Sharpened Minds, and Nancy O’Brien, Co-Founder of Experience Happiness. So, our first Workplace MVP is Robyn Hussa Farrell, CEO and Co-Founder of Sharpened Minds. Welcome to the show, Robyn.

Robyn Hussa Farrell: [00:02:01] Thanks so much for having me, Jamie.

Jamie Gassmann: [00:02:02] So, let’s start off with you telling me a little bit about yourself and your company, Sharpened Minds.

Robyn Hussa Farrell: [00:02:11] I am the Founder and CEO of Sharpened, which is an evidence-based platform that improves behavioral health outcomes for communities. We created this after working in the trenches for 15 years in research. And we’re just so excited to be here and grateful to you all.

Jamie Gassmann: [00:02:29] Wonderful. And you have a very interesting career journey. Can you share with us how you’ve moved from entertainment industry into the behavioral health industry?

Robyn Hussa Farrell: [00:02:38] Yeah, it’s quite a segue. My career began in New York City Entertainment in the theater, where I actually produced a rock musical about a family going through a really difficult mental health disorder. And that led into working in K-12 schools with an interest in primary prevention of mental health disorders. And I saw an alarming number of students and families revealing they were struggling with very little resources to manage it.

Robyn Hussa Farrell: [00:03:05] So, I started connecting with researchers in public health and prevention to use the craft of storytelling to connect more evidence-based programs to schools and families. And that ultimately led me to building a platform to connect the content to specific audiences and use data to inform the decisions we use in terms of behavioral for health in communities.

Jamie Gassmann: [00:03:29] Great. And, now, these programs that you built, I know you’ve mentioned K through 12, but there’s some other groups that you build those for, like within businesses and also certain kind of industry specific areas as well. Can you tell me a little bit more about those different programs and how they operate when somebody is utilizing them?

Robyn Hussa Farrell: [00:03:49] Yeah. So, there’s kind of two elements to the programmatic feature within Sharpened, they’re the tech component and then there’s modular content. So, I’ve been working with my husband, who’s also from the media world in New York City, to develop evidence-based modular content. And we do that with robust partnerships. So, it’s all about increasing access to the evidence-based best practices, but also featuring those documentary styles, race of resilience, that we know decrease [inaudible] stigmatization barriers that often prevent an individual from connecting to treatment.

Robyn Hussa Farrell: [00:04:27] So, the Modular Content Library, not only documentary style films, but all 15 different elements that we’ve published in peer reviewed medical journals has shown to increase engagement with appropriate treatment, but also community connection. So important to normalize that conversation and increase connectedness. And so, our system sort of does all of these different components using primary prevention best practices.

Jamie Gassmann: [00:04:58] Great. And in looking at those, you know, when you say the documentary – I know when you and I connected before – you mentioned that they have a very peer focused support. And I know we kind of shared specifically, like, veterans that might be dealing with like a PTSD or other mental health concerns, that they’re built to specifically kind of address that with individuals that have either gone through it or understands the world. So, in your opinion, how does that help to enhance the behavioral health support that they’re receiving? And that engagement part of it that you talked about, how does that make a difference in how people respond to it?

Robyn Hussa Farrell: [00:05:39] Well, Jamie, we’ve seen actually through research that, we have gathered over 80,000 response forms from both parents, from educators, from individuals with lived experience. So, we know through data that by sharing stories of resilience that decreases that shame. It helps an individual know that they’re not alone. It kind of normalizes the conversation around mental health. But it’s also a safe and appropriate way to connect that individual to care.

Robyn Hussa Farrell: [00:06:11] And so, with your example that you gave of the veteran focused content, we worked with a clinical psychologist from the VA who developed over the course of four years peer-to-peer veterans stories of resilience. And what we saw through our research with the veteran population was, not only that the veterans wanted to engage more with treatment after they saw another veteran, but more importantly, the spouses or the care providers. So, when we built out certain content streams that were spouses and veterans sharing in a safe and protected environment their stories, we saw an increase in connectedness. And those are best practices for not only building resilience and mental health, but also for suicide prevention.

Jamie Gassmann: [00:06:56] Yeah. Definitely. And looking at, obviously, over this last year and in any time frame, really, and looking at kind of trends and shifts, is there anything in particular that you’re seeing with your clients or within the industry that you serve that you’ve identified in your research that leaders should be aware of?

Robyn Hussa Farrell: [00:07:19] So, overall, of course, in the last year, we’ve seen an uptick in consuming best practice interventions on mindfulness, mindfulness-based stress reduction, anxiety, understanding the conversation around the neuroscience around anxiety, but also childhood trauma and maltreatment. We’re talking a great deal and seeing a great deal around adverse childhood experiences. So, naturally, those, on a broad brush stroke, have been what we’ve seen in terms of our data.

Robyn Hussa Farrell: [00:07:48] But we also know that individuals are not only interested in accessing care for themselves, but they need support for their family members. So, ensuring we have age appropriate and audience appropriate content for the family member has been something that we’ve seen, especially in the last year.

Robyn Hussa Farrell: [00:08:06] And then, in our medical student vertical, we actually saw really interesting data point where medical students were actually seeking out directed content on a more regular basis. So, we learned through medical students that, for example, you’re in the throes of a mental health disorder or a substance disorder, you may be less likely to be seeking than earlier on. So, the earlier we can screen and intervene, we’re seeing their success.

Jamie Gassmann: [00:08:37] Great. So, in looking at that earlier intervention, what can leaders be looking for? How would they be able to spot, is their proactive measures that they can take to be monitoring for that?

Robyn Hussa Farrell: [00:08:52] Yeah. So, leaders should know first and foremost that you’re not alone and you don’t have to do this alone. Right? The news has been highlighting — in the last year, especially with this mental health pandemic. But just know that there’s been research and best practices over the course of five decades, at least, in the world of neuroscience. And there are systems and frameworks in place that can support you. So, that’s number one, know that there are folks that can support you.

Robyn Hussa Farrell: [00:09:18] And to that end, we have collaborated with R3C and with Nview to offer consultation to leaders of larger corporations, so that they can actually understand the benefits of early identification screening, primary prevention work that can actually support their employees in the long term.

Jamie Gassmann: [00:09:40] And so, looking at that, in that preparation of the leaders, as they’re starting to look at this new work environment, you know, what are some things from your opinion that they should be considering and building into that preparation approach?

Robyn Hussa Farrell: [00:09:53] I think that it’s about increasing community connections as much as it is increasing access to treatment like mental health counseling. So, there are all kinds of ways that you can do that in following best practice. We can also start normalizing the conversation on a daily basis. So, driving content on a more scheduled – again, following best practice guidance, those are ways that increase resiliency, it decreases the stigma, it engages everyone kind of into a normalized conversation that mental health is as important, if not more important, than our physical health.

Jamie Gassmann: [00:10:36] Now, I’m sure there’s a lot with that career journey that you just explained to us and then also looking into the great work that you’re doing at Sharpen that you’re proud of. But what are you most proud of within your career when you look back?

Robyn Hussa Farrell: [00:10:50] When I look back, I think that it’s the partnerships. It’s the people doing the grass work, research and interventions for families. I’ve had the great honor of working greatly in a resilient schools community, working with foster families, working with experts and researchers in childhood maltreatment. And I am so grateful for those community partnerships and for the professional collaborations that we have. So, I mean, there’s so many things I’m grateful for, but those partnerships really mean the world to me.

Jamie Gassmann: [00:11:26] Wonderful. And if somebody wanted to get in contact with you, how could they go about doing that?

Robyn Hussa Farrell: [00:11:32] Sure. I’m on LinkedIn. I’m also sharpenedminds.com. You can access us there and please reach out, we would love to collaborate.

Jamie Gassmann: [00:11:41] Awesome. Thanks, Robyn. Our next Workplace MVP is Nancy O’Brien, Co-Founder of Experience Happiness. Welcome to the show, Nancy.

Nancy O’Brien: [00:11:51] Oh, thank you, Jamie. And thank you, Robyn. It’s a pleasure to be here with you both this morning.

Jamie Gassmann: [00:11:57] Great. And just like with Robyn, why don’t you start off with telling us a little bit about yourself and your company, Experience Happiness.

Nancy O’Brien: [00:12:04] Yeah. Like Robin, I didn’t plan on this to be part of my career. Unlike Robyn and other entrepreneurs, my dear friend and business partner at Experience Happiness literally set out to save our lives. My first job out of college was with IBM, and I was one of the two females that were hired in the Omaha, Nebraska office that were not secretaries. So, you could imagine. And then, I was also part of the change team at IBM when we were moving from manufacturing to services. And that was really interesting, that was an 11 year change plan, we got there at nine. And nobody but Dow Jones and Nasdaq can tell you when you get there.

Nancy O’Brien: [00:13:00] And then, when I was still at IBM, I got introduced to this idea of customer employee experience design and experience management. I’m like, “Oh, finally. That’s me.” And then, through the course of life, I ended up really becoming an expert in experience design and experience management. And what I learned was, you can’t have a really great customer experience unless you have a really great employee experience. So, that kind of shifted some things.

Nancy O’Brien: [00:13:33] And when my dear friend and I sat down for lunch one day, we could check all the boxes on wellbeing. I mean, at the Gallup Well-Being Index Work would have been out, we would have gotten an A-plus. We were doing purpose driven careers. We had flushed 401Ks, if anybody remembers those days. We were so healthy that, for me, my physician actually said, “I don’t want to see you for five years because this is a sick care system, not a well-care system. Like, stay out of here.” I was Volunteer of the Decade at my kid’s school. And I had plenty of friends and family.

Nancy O’Brien: [00:14:16] But the reality is, my friend and I looked across the table from each other and we realized that we were suffering from suicidal ideation. And we were doing everything right. We were going to yoga. We were meditating. We were healthy. We were happy. And what we know now that we didn’t know then is, we were suffering from the 16 signs and symptoms of burnout.

Nancy O’Brien: [00:14:45] And, really, I remember the day I got off the plane one evening, like, at midnight, there’s not that many people that are in the airport at midnight. But I was one of them. And I remember calling my boss at the time and I just said, “I’m done. I can’t do this anymore.” So, really, we needed to heal ourselves. We weren’t getting counseling. We were getting some therapy. And if anybody gave us another gratitude journal, there was going to be a situation.

Nancy O’Brien: [00:15:19] And I want to be clear because Robyn just spoke so eloquently about mental health. So, I just want to be clear, we’re talking about mental wellness. We are not in the mental health. Our solution called the Happiness Practice is an evidence-based behavioral health solution that helps people no matter kind of where they are on the spectrum. And I think we’re all on a spectrum of some sort. I don’t think any of us are exempt, and most of us will go undiagnosed. But we can always improve our behavioral health and our mental wellness. So, really, Jamie, we set out to save ourselves,

Jamie Gassmann: [00:16:00] And it took you on an incredible career journey and took you to creating the Experience Happiness, which is now you have that ability to help other organizations. So, can you tell me a little bit about how those programs work within an organization?

Nancy O’Brien: [00:16:17] Yeah. And I’ll give you just a little bit of context. So, you know, Lyn and I are kind of innovators, researchers, and strategists. So, the first thing we did is, we needed to redefine happiness because we had it out there. I’ll be happy when the kids get the grades, right? We get this next contract. I get this promotion. My husband remembers my birthday. I mean, whatever it is.

Nancy O’Brien: [00:16:43] And so, the first thing we did – and I’m going to invite your listeners to try this on – is we redefined happiness, which is this, happiness is our innate ability to locate and cultivate our serenity and our excitement about our life, regardless of outside forces. And there’s a lot of outside forces. So, we redefined happiness and then we kind of like, “Well, that’s happiness.” And it’s inside of each of us how do we cultivate it. And then, we came up with the five principles of happiness, and blah, blah, blah.

Nancy O’Brien: [00:17:24] And now, what we offer to people of all walks of life in education settings, in corporate settings, in community settings is the Happiness Practice. And it’s essentially called a practice. It’s not a program. It’s a practice. Just like brushing your teeth is a practice or yoga is a practice, what not. And you learn and practice each of the five principles for 30 days because that’s the time it takes to create new neuropathways. And simply put, by practicing this practice, you become more open minded and more open hearted. And you travel the longest journey we all take, the 18 inches from our head to our heart. And in doing so, we are physically, emotionally, mentally, and spiritually more optimized.

Jamie Gassmann: [00:18:19] And I can see in an organization having more of that openness as like a team probably builds collaboration, understanding probably a little bit more grace for each other. Is that typically what you see when you’re working with that?

Nancy O’Brien: [00:18:32] Like, we worked with the fabulous emergency department at Hennepin Health Care on the heels of a gang shooting. So, we not only had burnout, but we had trauma there. And it was really interesting because one of the nurse leaders said, “You know what? We used to be good at teaming, but now we have each other’s back.” Because like Robyn was saying about Sharpened Mind, you learn this life practice at community. Right? And so, you start to see that no one is exempt. Like, stuff has happened to everybody all the time, no one’s exempt.

Nancy O’Brien: [00:19:13] And what you learn in this community is that, we’re all students and teachers of life and you learn to apply the five principles of happiness to Thanksgiving dinner, your sixteen year old, your work colleagues. And having that sense of, “Oh, my God. We are all human beings doing the best we can.” And you start to walk this path of self-love and self-worth together.

Nancy O’Brien: [00:19:46] And as you know, Jamie, it was so great because we’re so thrilled to have R3 Continuum being one of our partners. When your leaders offered the Happiness Practice to all of your employees as a gift – really, it was a gift – 80 percent of you and your colleagues engaged in that. And we have the only evidence-based behavioral health system that has a measurement applied to it. So, we actually measure and track shifts at an individual level. But, two, also department and organizational KPIs. So, your leadership was able to see since the burnout went down and the happiness went up, revenue improved, operational expenses were reduced, and net income was improved. So, this is a business case, right? I mean, all of the businesses really, at the end of the day, are the humans in it.

Jamie Gassmann: [00:20:48] Absolutely. And we’ve connected earlier, so kind of piggybacking off of that point about people and businesses, you know, looking at the last year, some of the things that we talked about previously, you mentioned that within the last two months, you’ve seen a shift that you’ve noticed within organizations. Can you share with me that shift that you and the potential impact that organizations might have from that?

Nancy O’Brien: [00:21:19] Thank you. And, really, Jamie and Robyn, chime in here if you’d like to. But you mentioned something earlier, Jamie, about leaders. So, here’s what I’m feeling and seeing out there, is, there’s three major shifts happening that really are shifting leadership’s role in this new world. Because we have five simultaneous crises happen. So, this is a whole new world order for us.

Nancy O’Brien: [00:21:51] So, leaders have three new responsibilities that they need to really step into. One of that is really making employee wellbeing one of their top priorities, and it’s a shared responsibility. Unlike employee wellness, which is, “We’ll offer weight loss. We’ll offer smoking cessation. We’ll offer EAP.” That’s an individual, like, I have to choose if I want to quit smoking or lose weight or blah, blah, blah. Wellbeing is a shared responsibility. You’ve got to have the environment where people feel safe and belonging. And you also have to offer a variety of programs, if you will, because no two people are the same and no two people are in the same place on the journey.

Nancy O’Brien: [00:22:36] The other thing that leaders really have to do is, help people adjust to the accelerated rate of change. Like, what we were doing Monday is not what we’re doing on Thursday, and that’s the new reality. And, now, the nice thing about people who are authentically happy, they respond to change more quickly and more easily. So, again, we’ve got to optimize the human beings, so that we don’t have a major crash to our human system.

Nancy O’Brien: [00:23:16] And then, the third thing is, there’s going to be a lot of upskilling and reskilling that takes place. I mean, aren’t you ready for your robot? I mean, really, I think we’re all going to have our personal robot in the next year. And AI is going to come on and all these things. And it’s like, “We’re going to have to learn how to program our robots.” You know, that’s just one example of the type of new skills we’re all going to have to develop, no matter where we are in our career.

Nancy O’Brien: [00:23:49] And leaders aren’t used to doing those three things. They’re used to putting the burden on upskilling. “Well, you get the degree then apply for the job.” No. I mean, the degree and the education system, it’s not going to keep up with the new skills that an employee needs now to respond and react to a work situation. And I think the other thing leaders need to make over arching is, leaders don’t have to have the answers anymore. They have to keep leaning into the question, what works now, what’s the problem, but what’s the opportunity.

Nancy O’Brien: [00:24:28] And so, I think it’s a really exciting time. I think if leaders lead into these three shifts, they’re going to feel more fulfilled. Because aren’t leaders all about lifting people up anyway and helping people be their best? And aren’t organizations about creating wonderful opportunities for their employees? Everything else is just kind of like noise.

Jamie Gassmann: [00:24:56] Yeah. Definitely. And you can see that in organizations and some of the other, you know, news articles and media that you’re seeing in that area in terms of helping employees, empowering employees, supporting them. So, definitely you can see that with organizations in that new work environment. So, the same question that I asked Robyn as well, I mean, you’ve had, obviously, an incredible journey. In looking back over your career, what are you most proud of?

Nancy O’Brien: [00:25:30] Oh. That I made the shift from being a human doing to a human being. That has been everything. That has made me a better mother, a better friend, a better colleague. Like, when I ask you how are you, I want to know. And that, I’m most proud of that.

Jamie Gassmann: [00:26:06] Wonderful. And if somebody in our listener pool wants to connect with you, how can they go about doing that?

Nancy O’Brien: [00:26:12] Yes. So, it’s easy, nancy@experiencehappiness.biz. And you can also go to our website, experiencehappiness.biz And we have a free and confidential happiness and burnout assessment you can take. So, check in with you. Take a moment and see how you are.

Jamie Gassmann: [00:26:36] Great. Thanks so much, Nancy. So, we’re going to take a moment and just have a word from our sponsor. Workplace MVP is sponsored by R3 Continuum. R3 Continuum is a global leader in providing expert, reliable, responsive, and tailored behavioral health crisis and security solutions to promote workplace wellbeing and performance in the face of an ever changing and often unpredictable world. Learn more about how R3 Continuum can tailor a solution for your organization’s unique challenges by visiting www.r3c.com today.

Jamie Gassmann: [00:27:13] So, now, what I’d like to do is bring the two of you back together and I have some questions for the both of you. So, starting out with you, Nancy, you shared that employee wellbeing has to or is moving to a new territory of being a shared responsibility. So, from your perspective – and then, Robyn, I would like to get your thoughts on this as well – how might that look within an organization? So, what are some things that might need to change or be incorporated to allow for that to happen?

Nancy O’Brien: [00:27:46] So, I think one of the big shifts we’re experiencing right now is, we’re shifting from paying attention to employee engagement, how do employees feel about the company, to employee wellbeing and having the organization understand, really, how well are their people. And then, needing to sense and respond to that. Like, you can’t just do the one size fits all anymore. You’re going to have to dial-in individually. So many things are becoming personalized, we know this as consumers. Employee wellbeing for organizations is going personal as well. Like, my challenges and my opportunities for growth and expansion are different than the two of yours. And it’s changing, literally, daily.

Nancy O’Brien: [00:28:41] So, employee wellbeing, it’s tempting to put it in the H.R. bucket as an organization. But I really encourage it to be a C-suite driven initiative. Because at the end of the day, the most important asset an organization has is their people. And, now, that we’re in this hybrid, if you will, work environment, you’re going to have to have this be a shared responsibility. Because the organization can make sure that their spaces are physically safe, make sure everybody’s got the technology they have. But the humans have accountability to be able to check in with themselves, to say, “Should I go into the office today or should I stay home?”

Jamie Gassmann: [00:29:36] Yeah. Definitely. Robyn, how about from your perspective?

Robyn Hussa Farrell: [00:29:41] Now, we just did a couple of days ago this week, a focus group with some H.R. executives on global wellbeing and resilience in the workplace. And one piece of data that I think is relevant to this conversation – and to everything, Nancy, that you have said. Yes, I’m a huge fan. I’m so excited about this idea of really giving presence to our employees from the C-level all the way throughout – the challenge in the piece of data from the focus group this week was simply how can [inaudible] our executive, possibly, with 50,000 employees be there and be present and be able to do it on their own? And the answer is, of course, they can’t.

Robyn Hussa Farrell: [00:30:32] So, creating a community, not only from the C-level, but throughout the culture of these enterprise companies where we’re asking each other, how are we doing? Getting the conversation started around mental wellbeing, but just life wellbeing. What are you doing today to do an uptick on your self-care? What are you doing in our world? We measure all of this through a resiliency scale that’s validated against perceived stress outcomes. So, how are you doing with stress? How you do management? It doesn’t mean you need to go talk to a licensed clinician, per se. There are folks in between that can on a daily level, we can just actually have these conversations.

Robyn Hussa Farrell: [00:31:15] And I love Nancy’s point about making sure the leadership are modeling that, right? If we see it, we are going to be more likely to do it, not only at the workplace, but at home with our kids and with our loved ones.

Jamie Gassmann: [00:31:28] Great. And so, from the work that the two of you do, what are some of the changes that you feel employers should be readying themselves for? What that new workplace is going to be like post-COVID? And the employees, really, looking at it from like the employees that are coming back to that work environment, what are some things that they should be doing to ready themselves for that? And maybe we’ll start with you, Robyn.

Robyn Hussa Farrell: [00:31:53] I think, number one, first and foremost, we want to be mindful of risk mitigation and doing it in a way that actually gets this conversation going. So, employers can do the assessment and the screen that Nancy was referencing. Knowing the baseline of how your employees are when they come back to work, whether it’s in office or hybrid, checking in with them. And of course, there are evidence-based ways to do that.

Robyn Hussa Farrell: [00:32:23] We partner with the gold standard screening company Nview Health. They run over 17,000 clinical studies around this. So, there are ways to do it that are appropriate and safe that helps you get a baseline. And then, doing some type of daily or weekly intervention, meaning mindfulness-based stress reduction, all of the literature around improving happiness outcomes. We call it building protective factors. So, we focus on eight primary protective factors. Certainly, mindfulness and resiliency are within that. But there’s all kinds of ways that you can deploy safe and appropriate content as an intervention that supports all of the wellbeing of the employees that you’re working with. So, those are just two ideas right off the top of my head.

Jamie Gassmann: [00:33:12] And how about you, Nancy?

Nancy O’Brien: [00:33:13] Well, I love everything that Robyn is suggesting. And, now, I have to put my experience design hat on for just a moment. Because it’s really interesting for me to see a dozen articles a day on return to the office, return to work. And the thing is, we’re already in the shift. There’s no return happening. We are evolving to the new reality right now. And we are social-emotional creatures, and mental health is an epidemic and loneliness and a sense of belonging are the key symptoms that we’re seeing.

Nancy O’Brien: [00:33:59] And so, from an experience design perspective, I would say, if you’re scheduling an hour Zoom call, schedule 90 minutes. Because what we’re missing is when we see somebody walking to and from the lunchroom or the coffee nook, we’re missing that, “Oh, my God. What happened to you? You’ve got a cast on your arm.” And we’re missing the story of, “I fell down, you know, carrying a bag of groceries,” or whatever because we’re only getting above the heart. So, we’re missing most of the data we count on as human beings for only getting 10 percent of the data we need.

Nancy O’Brien: [00:34:49] So, what we need to do is spend that extra 30 minutes, if you will, 15 minutes before a call and 15 minutes later, “How are you doing? What’s going on?” Because that’s what we’re doing at Experience Happiness – we just had an all team call this morning. We got people in Finland and, you know, people in Oklahoma and California. We’re doing all the time zones – the first thing we do is, “How are you? And how is your practice?”

Nancy O’Brien: [00:35:17] And it really helps each other to say, “You know what? I’m working on principle number three, release control to be empowered.” It helps us understand where you are. And sometimes the agenda that we plan for the meeting changes based on what we’re learning about the humans that have come together in this time. And then, the other thing we’re missing on the back end is, you know, how if you have a meeting, you walk out with a couple of people and say, “Hey, let’s follow up on this. Let’s follow up on that.” We’re not doing that.

Nancy O’Brien: [00:35:48] So, what we need to do is bring back those human needs that we have and create the space for them in this wonderful reality that we actually know now that that myth of work life balance was always a myth. And no matter who we are, we’re bringing all of that to every aspect of our life. We bring our work to the situation with our kids. We bring our kid’s situation to work or community environment. And I think we have to acknowledge our humanness and how humans operate as social-emotional creatures. We’re the only species on the planet that has a conscious.

Jamie Gassmann: [00:36:49] Interesting. So, for the both of you, just one final question, for all the leaders that are listening out there today, if there was one takeaway action item that you wanted to leave them with that they should start doing now, if they haven’t already, for this new work environment or just even in general, what would that take away be? I’ll start with you, Robyn.

Robyn Hussa Farrell: [00:37:18] Okay. So, I’m going to bring this to a level of conversation that speaks very close to home. I direct the Suicide Prevention Task Force for three counties in the state of South Carolina. I’ve been doing that work for four years with researchers. I mentioned a focus group we had with H.R. executives from global companies. The conversation around suicide is a real thing and it’s a scary thing. And, now, executives are faced with, “My goodness. There’s a whole host of mental health and substance use challenges that are staring all of us in the face.”

Robyn Hussa Farrell: [00:37:55] I want to go back to the point I made earlier, which is, there are best practice ways of getting those conversations started. To Nancy’s really great point about encouraging your employees to share their stories, this resonates so much with me as both a storyteller and someone who thrives on helping individuals tell their stories. There is a model that’s evidence-based for suicide prevention and it is called Stories of Strength.

Robyn Hussa Farrell: [00:38:23] And one easy, quick, awesome way that you can actually engage your employees in the conversation is to ask them who are the sources of strength in your life? Let’s talk about them, call on them, perhaps even contribute a video of one way that they overcame adversity during COVID. And what were the sources of strength that pulled them through these crazy times that we’re in. So, leaning into it rather than letting fear be your guide and, again, following the best practices that exist because they’re out there.

Jamie Gassmann: [00:38:59] Beautiful. How about for you, Nancy?

Nancy O’Brien: [00:39:03] So, just like the flight attendants on the airlines would say, “Put your own mask on first so you can help each other,” I would invite you to really understand that as a leader. No matter if you’re an untitled leader, but you’re still a leader in your community or your home or whatnot, you cannot pour from an empty cup. Take care of you so you can take care of others well. There is data out there that says that 90 percent of leaders are suffering from burnout. And burnout unaddressed, unacknowledged, unmedicated can lead to suicidal ideation and suicide.

Nancy O’Brien: [00:39:55] So, I think the most important thing that leaders can do is model the desired behavior that we are all accountable and responsible for cultivating our mental wellness. And, you know, there’s about to be eight billion of us on the planet. Here is a nice thing, if we were supposed to do life alone, there wouldn’t probably be eight billion of us.

Nancy O’Brien: [00:40:23] So, you know, it was really interesting. I really spent the last year in Detroit with my son, who a year ago – and I won’t go into details – everything you read about is what he was experiencing. I thought, “Well, he doesn’t need to be alone. I could get in my car and I could go there.” And thank goodness I had my own practice. Thank goodness I was able to love and support him, but knowing it’s his own journey.

Nancy O’Brien: [00:40:57] And it was interesting because last week, I just happened to reconnect with, like, six people I didn’t talk to you for a while. And they said, “Well, what’s the last year been like?” And I, basically, shared with them what my year has been like in this wonderful journey with my son that I’m so privileged to be part of. And they’re like, “Me, too. Me, too. Me, too.” Every one of the six people I talked to had a 20 year old child who was going through something similar.

Nancy O’Brien: [00:41:29] And so, Robyn, to your point of sharing, an old version of me, the human doing, would probably not have shared that. But the human being, I shared here’s what’s going on in my life. You know, it might look like I’m put together because I happened to shower today, but I got this stuff going on. And it was so interesting to realize that my experience was really no different than these good friends and colleagues of mine.

Jamie Gassmann: [00:42:09] Yeah. Great.

Nancy O’Brien: [00:42:11] So, share your story. And it doesn’t have to be a pretty one.

Jamie Gassmann: [00:42:18] I love that advice. I think that’s a great one, because I think through those stories, we’re able to learn a little bit more about each other, which gives us the ability to have a little bit more understanding and grace for each other as well. So, thank you both for letting us celebrate you, and for sharing your stories, and your great advice, and your insights with our listeners. We appreciate you. And I’m sure your organizations and staff do as well, as well as your clients that you work with.

Jamie Gassmann: [00:42:48] And we also want to thank our show sponsor, R3 Continuum, for supporting the Workplace MVP podcast. And to our listeners, thank you for tuning in. If you’ve not already done so, make sure to subscribe so you get our most recent episodes and other resources. You can also follow our show on LinkedIn, Facebook, and Twitter @Workplace MVP. And if you are a Workplace MVP or know someone who is, we want to know about them. Email us at info@workplace-mvp.com. Thank you all for joining us and have a great rest of your day.

 

 

About “Workplace MVP”

Every day, around the world, organizations of all sizes face disruptive events and situations. Within those workplaces are everyday heroes in human resources, risk management, security, business continuity, and the C-suite. They don’t call themselves heroes though. On the contrary, they simply show up every day, laboring for the well-being of employees in their care, readying the workplace for and planning responses to disruption. This show, “Workplace MVP,” confers on these heroes the designation they deserve, Workplace MVP (Most Valuable Professionals), and gives them the forum to tell their story. As you hear their experiences, you will learn first-hand, real life approaches to readying the workplace, responses to crisis situations, and overcoming challenges of disruption. Visit our show archive here.

“Workplace MVP” Host Jamie Gassmann

In addition to serving as the host to the Workplace MVP podcast, Jamie Gassmann is the Director of Marketing at R3 Continuum (R3c). Collectively, she has more than fourteen years of marketing experience. Across her tenure, she has experience working in and with various industries including banking, real estate, retail, crisis management, insurance, business continuity, and more. She holds a Bachelor of Science Degree in Mass Communications with special interest in Advertising and Public Relations and a Master of Business Administration from Paseka School of Business, Minnesota State University.

Tagged With: Experience Happiness, Jamie Gassmann, mental health, mental wellness, Nancy O'Brien, R3 Continuum, Robyn Hussa Farrell, Sharpen

Workplace MVP: Geoff Topping, Challenger Motor Freight, and Sara Rose, Hennepin Healthcare

April 8, 2021 by John Ray

Challenger Motor Frieght
Minneapolis St. Paul Studio
Workplace MVP: Geoff Topping, Challenger Motor Freight, and Sara Rose, Hennepin Healthcare
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Hennepin Healthcare

Workplace MVP: Geoff Topping, Challenger Motor Freight and Sara Rose, RN, MVN, Hennepin Healthcare

The pandemic created unique and acute workplace challenges for both trucking and healthcare enterprises. Geoff Topping, Challenger Motor Freight, and Sara Rose, Hennepin Healthcare, joined host Jamie Gassmann to reflect on their experiences of both difficulty and hope over the past year. “Workplace MVP” is underwritten and presented by R3 Continuum and produced by the Minneapolis-St.Paul Studio of Business RadioX®.

Geoff Topping, Vice President of People & Culture, Challenger Motor Freight Inc.

Geoff Topping, Challenger Motor Freight

Geoff Topping has been in the trucking industry for over 25 years and has held many roles in that time. Geoff started his career as a Driver and has since held positions in Operations, Sales, Recruiting and Human Resources. Currently, Geoff is Vice President of People & Culture including Safety, Recruiting and Risk Management for Challenger. Geoff has also served Industry associations such as the Truck Training Schools of Ontario where he acted as the Chair of the Carrier committee and is currently the co-chair of the Recruiting, Retention and HR committee at TCA as well as a Commissioner for the Niagara Bridge Commission. In 2018 Geoff was awarded the HR Leader of the year by Trucking HR Canada and is 2017 was also recognized as the HR Innovator.

Challenger Motor Freight Inc.

Challenger Motor Freight is a total supply chain provider to a large and diverse customer base in Canada, United States, and Mexico. Challenger employs more than 1,500 people with locations in Toronto, Montreal, Vancouver, Atlanta, Chicago, Dallas, and Long Beach.

Since its inception in 1975, Challenger Motor Freight Inc. has continually set new standards of quality and performance. Their unwavering commitment has earned us some of the highest accolades in the transportation industry and an impressive record of customer satisfaction.

From its earliest days, Challenger has made innovation a part of its corporate culture. The Challenger team has always been on the forefront of operational and technological advancements that have significantly changed the nature of the transportation industry. These innovations continue to take them in new directions by allowing the company to offer enhanced services to meet their customer’s increasingly diversified needs.

With a full range of transportation, warehousing, and logistics services, Challenger can meet client requirements and transport your goods between Canada and anywhere in North America.
Their modern fleet serves truckload, less-than-truckload, special commodities and expedited needs. A team of professionally trained drivers and state-of-the-art electronic monitoring and on-board tracking systems help ensure the highest quality standards and timely arrivals.

At Challenger, they are proud of our history and excited about their future, but their greatest pride lies in helping customers reach new heights.

Leading the Way. Challenger Motor Freight is a company that shares your drive to outperform the competition.

Company website | LinkedIn | Facebook

Sara Rose, RN, MSN, Hennepin Healthcare

Hennepin Healthcare
Sara Rose, RN, MVN, Hennepin Healthcare

Sara Rose is an energetic and visionary hospital leader with thirty-two years of healthcare experience including fourteen years in a nursing leadership role. Sara has experience in smaller critical access hospitals as well as urban, academic medical center environments. Sara is passionate about maintaining a strong focus to provide support and well-being resources for her teams. She sees staff as the most valuable resource in any healthcare organization.

LinkedIn

Hennepin Healthcare

Hennepin Healthcare is a network of inpatient and outpatient services across the Twin Cities in Minnesota.

Their flagship, Hennepin County Medical Center (HCMC), is a 400-bed Adult and Pediatric Trauma Center, Comprehensive Stroke Center, Verified Burn Center, and Verified Bariatric Center in the heart of Minneapolis.  As an academic medical center and safety net hospital, their mantra is “Every Life Matters.”  The Critical Care and Heart and Vascular divisions oversee adult intensive care and cardiology services.  HCMC is accredited by the Joint Commission.

Company website| LinkedIn |Facebook | Twitter

About “Workplace MVP”

Every day, around the world, organizations of all sizes face disruptive events and situations. Within those workplaces are everyday heroes in human resources, risk management, security, business continuity, and the C-suite. They don’t call themselves heroes though. On the contrary, they simply show up every day, laboring for the well-being of employees in their care, readying the workplace for and planning responses to disruption. This show, “Workplace MVP,” confers on these heroes the designation they deserve, Workplace MVP (Most Valuable Professionals), and gives them the forum to tell their story. As you hear their experiences, you will learn first-hand, real life approaches to readying the workplace, responses to crisis situations, and overcoming challenges of disruption. Visit our show archive here.

“Workplace MVP” Host Jamie Gassmann

In addition to serving as the host to the Workplace MVP podcast, Jamie Gassmann is the Director of Marketing at R3 Continuum (R3c). Collectively, she has more than fourteen years of marketing experience. Across her tenure, she has experience working in and with various industries including banking, real estate, retail, crisis management, insurance, business continuity, and more. She holds a Bachelor of Science Degree in Mass Communications with special interest in Advertising and Public Relations and a Master of Business Administration from Paseka School of Business, Minnesota State University.

TRANSCRIPT

Intro: [00:00:04] Broadcasting from the Business RadioX Studios, it’s time for Workplace MVP. Workplace MVP is brought to you by R3 Continuum, a global leader in workplace behavioral health, crisis, and security solutions. Now here’s your host, Jamie Gassmann.

Jamie Gassmann: [00:00:26] Hi, everyone. Your host, Jamie Gassmann, here. And welcome to this edition of Workplace MVP. Every day around the world, workplaces of all sizes face disruptions, such as loss of employees, business interruptions, natural disasters, workplace violence. And, yes, a pandemic. Within those workplaces are everyday heroes whose role calls for them to ready the workplace for and respond to those disruptions. This show features those heroes we call Workplace MVP’s, otherwise known as Most Valuable Professionals. While we celebrate their inspiring work, we also hope to learn from their experiences as well.

Jamie Gassmann: [00:01:09] Today, we have two wonderful MVP’s to celebrate. Geoff Topping, Vice President of People and Culture from Challenger Motor Freight, and Sara Rose, Senior Director, Critical Care from Hennepin County Medical Center, also known as HCMC. They will be sharing with us today the amazing work they have done for their organizations and their people as they navigated the twists and turns brought on by the various challenges of 2020.

Jamie Gassmann: [00:01:35] Our first workplace MVP is Geoff Topping, Vice President of People and Culture at Challenger Motor Freight. Hi there, Geoff.

Geoff Topping: [00:01:43] Good morning.

Jamie Gassmann: [00:01:45] So, you’ve been named the accidental H.R. Manager. Can you share with me how you got that title?

Geoff Topping: [00:01:51] Yeah. Absolutely. So, I am the Vice President of People and Culture here at Challenger. That kind of came about in a strange way. I started my career in the trucking industry at the age of 18 as a driver. I was a driver and owner-operator. I worked in operations and I worked in sales. And then, back in, I guess, it was about 2016 or 2015, somewhere in there, I was kind of tapped on the shoulder and asked to move in to the recruiting and retention side of the trucking business.

Geoff Topping: [00:02:26] And it was kind of an odd thing for me because I don’t have any postsecondary education in H.R. I had never worked in the H.R. field. In fact, I used to pick on the H.R. people, I called it the hug department, actually, lots of times. And so, it was kind of an odd thing for me to be put into the H.R. role. Yeah, it was a very unconventional way of getting here. But I think I’m pretty proud of the way things have turned out. It’s been an exciting time. And we’re going to talk a bit about that a little more as we go through things here today.

Geoff Topping: [00:02:58] But I’ve often said now, I wish it was what I’d done all my career was working the H.R. side of things. But it’s been pointed out to me by many people, a couple of mentors that I have that, you know, if I hadn’t done all the different roles I have within the industry and within the school of hard knocks, I guess we’ll call it, then I wouldn’t be able to fulfill the role the way I do. So, kind of a weird pattern or way to get here, but it’s been exciting.

Jamie Gassmann: [00:03:24] Definitely. So, tell me a little bit about, you know, the career journey you’ve had. You know, your mentors pointed out that it helped you in your current role. In your opinion, how has that helped you be more effective at what you do?

Geoff Topping: [00:03:37] Well, I think in our industry, because I’ve worked in basically all areas of our industry, I can really empathize with the drivers, with the mechanics, with the people in the operations floor, the people in the admin sections of the business. I’ve done a lot of the same roles they are currently doing. I’ve faced a lot of the same challenges, it gives me a good perspective of what they might be dealing with.

Geoff Topping: [00:04:03] It’s also really helped where I can relate and kind of tell the story, or I joke and call it translate. I can translate what the other departments might be dealing with. You know, when you put in an order, for example, you’re putting in an order for a load to pick up somewhere. That information that’s put in there is not only important to the driver, it can be important to the billing department. It can be important to the safety department. It can be important to the risk department. And because of all my different roles, I’m able to kind of share with everybody what you do and how it affects other people throughout the supply chain.

Jamie Gassmann: [00:04:36] Great. Now, over the last year, I’m sure it helped out a lot to have some of that background, but what were some of the hardest parts of your role over this last year?

Geoff Topping: [00:04:48] Since the pandemic started in March the 11th at about 1:15 in the afternoon – I’ll never forget it – in 2020, getting people answers has been the hardest part, I think. People were dealing with fear in a lot of ways. I mean, if we look at Maslow’s Hierarchy of Needs, you know, those basic needs were in question for a lot of people. They didn’t know if they were going to have a job. They didn’t know what this might mean for their health. They didn’t know what it might mean for their loved one’s health. And so, there was a lot of fear. And, you know, we still go through waves of that as the pandemic continues. And we’re in wave 3 of it here now in the Province of Ontario.

Geoff Topping: [00:05:33] But I think getting people answers was the hardest thing because people were scared. They were having emotions that they didn’t understand. I mean, none of us have been through a pandemic before. This is something new and unprecedented. So, coming up with answers fast enough for people and ones that weren’t going to change, I mean, this was a very fluid situation. The health care professionals, which we have one of them on the line here with us today, we’re learning about this virus. It was a changing virus and still changes to this day. So, how it was being handled, what the medical professionals, what the the boards of health or the Departments of Health were requiring was constantly changing. And I think just getting people the answers to make them feel safe and make them feel comfortable was the biggest challenge.

Jamie Gassmann: [00:06:25] Now, you’ve mentioned fear and we’re going to talk a little bit more about that in a little bit. But tell me a little bit about what was it like for your staff? What were you experiencing? You know, you’ve heard stories of every employee kind of responded differently. Some were really afraid. Some were not. Kind of like almost like a spectrum of fear. What was it like for your staff over this last year with all of the different twists and turns, cases rising, cases falling? What was it like for your team?

Geoff Topping: [00:06:59] It’s been a time of constant change, I’ll say that. I could not be more proud of the way our organization has handled it. I mean, from the frontline, the drivers out on the road, the mechanics, all the admin staff back here in the offices supporting everybody, people have handled it amazingly. I mean, the challenges they faced have been things we’ve never dealt with before.

Geoff Topping: [00:07:25] And, you know, I take the drivers, for example, out on the road. That’s a tough job to start with. You’re away from home. It’s a lot of hours. You’re dealing with different weather, different traffic, all those kind of things. But the drivers had a real interesting challenge. Again, I can’t be more proud of the way the organization handled it. But the drivers, you know, restaurants were closed for a long time. They didn’t have access to restaurants. So, they were having to pack extra food with them or eat fast food out of their truck. Getting into shippers and receivers was an issue. They weren’t allowed on the dock. They weren’t allowed in the office. They couldn’t use the washroom facilities due to COVID. I mean, for those drivers, it was a real tough situation.

Geoff Topping: [00:08:11] I mean, all of us back in our offices or working from home, sure, we had all those fears to deal with as well. But we had some comfort and we were going home at the end of every shift or we were at home. Well, the drivers were living on the road in a very fluid situation with, you know, again, lack of access to rest areas, to washrooms, to restaurants. It was a tough time for them.

Jamie Gassmann: [00:08:37] So, we kind of have talked about the fear of the employees and, obviously, the struggles that all the drivers went through. Talk to me about, in your role, how did you support the well-being and encouraged self-care? Because obviously those are some trying times. How did you help them to kind of keep their mental health as well as their physical health intact through this?

Geoff Topping: [00:09:04] Yeah. Sure. So, communication, I think, was the biggest thing. And we started right away. Back on March the 11th, 2020, we started a communication plan that still continues to this day. We’re actually working on COVID communication number 73, we started working on it this morning. Then, they were going out kind of every other day for a little while. Then, we switched it to weekly, then biweekly, and as needed. But very detailed communication that went out. We sent it out to all the drivers in the trucks. We have the satellite system. We sent it to every drivers’ email. We sent it to every employees’ email. We sent it to all of the mechanics. We posted it on our social media pages.

Geoff Topping: [00:09:47] But a very detailed communication that kind of explained what’s happening, what’s changed since last week, here’s what we’re hearing in dealing with the various levels of government, various industry associations. We really tried to keep people up to date on what we knew at the time with the caveat that, you know, this is a very fluid situation that changes and we’ll update you as we can.

Geoff Topping: [00:10:10] Mental health is something I’m concerned about, for sure, still to this day. I kind of refer to it as the mental health hangover, that could come from this pandemic. And we’ve tried to share a lot of resources with people, resources that our EAP providers gave us, resources that are available online for people, whether that be just websites with information or access to virtual counseling, virtual doctors, to get medical appointments, all those kind of things. For the drivers, that’s certainly something that’s helped them a lot because they can’t always get home to get to the doctor at a certain time.

Geoff Topping: [00:10:49] But every one of those communications, we not only shared what we’re doing, health and safety wise just to reiterate all the protocols and safety measures, but we tried to share as many resources as we could for people to access to help them or their family or their friends. We also sent out messages to the leadership team and the managers on a biweekly basis during the initial phases of the pandemic with how to help manage your team or how to help coach your team through this situation. We just tried to provide a lot of extra information.

Geoff Topping: [00:11:26] We also made a point of doing management by walking around, I’m a big fan of that. And I tried and still do try to take a lot of the the full building at least once a day and just kind of check in with the various departments, see how people are doing, and kind of keep my ear to the ground of what might be the pinch points so that we can address that in those communications as well. In a time like this, communication, I think, is the key. I’m sure we’ve over communicated in some ways, but I felt it was important to keep people up to date on what’s going on.

Jamie Gassmann: [00:12:01] So, what is something that you’re most proud of within your career? It could be something maybe over the last year that you’ve done or just in your career in general, you know, within your role at Challenger Motor Freight or other roles that you’re just most proud of, you know, of your accomplishment.

Geoff Topping: [00:12:23] I hate kind of talking about myself, but I think one of them would be when I first got into the recruiting and retention role of things on the H.R. side. I was asked to be the face or the voice of our culture change program. And we’d done a lot of work as a company on focusing on our culture. And we believe there’s three pillars to a business, and that’s people, customer, and profit. And if we take care of the people, they’ll take care of the customers, and that will ultimately take care of the profit.

Geoff Topping: [00:12:57] And we did a a good to great – we call it – a good to great journey, where we went out and did a discovery where we met with about 40 different people one-on-one, and did intense interviews with them on what they thought was going well with the company and what they thought needed improvement. We did about 25 sessions at all days, hours, and shifts where anybody could attend any role in the company and ask those same questions. Through the help of a consultant, we boiled all that down into the main themes that we needed to address. And then, we went back out and did another road show where we said, this is what we heard, this is what we can do about it today, this is what we’re going to work on next year, the year after, et cetera. I still think that’s one of my most proudest accomplishments was working on that.

Geoff Topping: [00:13:48] And I had a lot of support. It was by no means a one man effort. You know, it was a team of people. But I got to be the voice of it, which I felt pretty privileged of. And it’s been something that’s worked very well. I think that all put us in a great spot for what we had to deal with during the pandemic, because we had proven to people that we’ll go out and ask for your opinions. We might not be able to change everything exactly the way you want, but we will give you an answer on what we’re going to do, what we can do, or what we, unfortunately, might not be able to do to affect something. So, I think combine those two, the first one put us in a great spot to handle the pandemic and the situation that we’re in today.

Jamie Gassmann: [00:14:28] Wonderful. Well, thanks, Geoff, for all that great information. We’re going to come back to you after we talk with Sara Rose now. So, our next Workplace MVP is Sara Rose, Senior Director, Critical Care, Heart and Vascular at Hennepin County Medical Center. We’ll be referring to Hennepin County Medical Center throughout the rest of the show as HCMC. So, welcome, Sara.

Sara Rose: [00:14:53] Hi, Jamie. Thanks for having me.

Jamie Gassmann: [00:14:55] So, you oversee a number of areas at HCMC, can you walk us through what those areas are and your role within the hospital?

Sara Rose: [00:15:04] Sure. I’m a nurse and I’m a patient care director, so I have several departments that report up through me in, actually, two divisions. In the Critical Care Division, I have the Adult ICUs, and the Burn Unit, and Respiratory Therapy. We are a Level 1 Trauma Center, so those are very busy areas. In the Heart and Vascular Division, I have all the procedural areas that report up through cardiology. So, the cardiac cath lab, where you might go if you have a heart attack, the echocardiography lab, and those smaller departments.

Jamie Gassmann: [00:15:47] Great. So, looking at the last year, obviously health care has been hit pretty hard in terms of being the frontline responding to patients with COVID, what for you has been the hardest part of your role over this last year?

Sara Rose: [00:16:03] Yeah. Well, I can echo some of what Geoff said too. You know, I think the hardest part was asking staff to trust us and be flexible as we moved forward. It was a year where we didn’t have the answers. And in health care, we like to have those answers. Things were changing with our personal protective equipment every day. They were changing in the way we isolated patients with COVID, the medications we gave them, the protocols, and the treatments. And that was the hardest part, really. Health care is an environment where you’re asked to change all the time, but we are very protocolized. And that’s how we keep patients safe. We have standard work and we follow it. And so, turning on a dime is not our strong suit. But staff did, we all got through it together.

Jamie Gassmann: [00:17:05] Yeah. And so, talk to me a little bit about the staff. I know when we talked earlier, you know, you shared kind of some of the ups and downs and the changes. Talk to me a little bit of what was the last year like for your staff?

Sara Rose: [00:17:21] Well, it started out before the shutdown. We knew this was coming. I don’t think any of us knew the tsunami that we were headed for. But we started by looking at our elective procedures and we started shutting those down. And focusing on what was absolutely necessary to do. So, during that time, we had furloughs, we had a loss of business because we were shutting down those elective procedures and staff went home. And at the same time, the other half of the organization was really busy building up for what was to come, building out extra care spaces to take care of overflow patients. So, it was a real dichotomy. Nurses were asked to work in different areas. Maybe your area was shut down, but you’re a critical care nurse and you could be utilized in the ICU. So, again, we were asking staff to be very flexible.

Sara Rose: [00:18:27] Then, when we hit our first surge around the March or April timeframe, it was crazy. We did not have enough staff. We were out taking care of patients in areas we hadn’t cared for them before. And we were working with our local business partners, the other hospitals, to try to load level and make sure that none of us were overly burdened, while others were status quo. It was a crazy time.

Sara Rose: [00:19:00] And going into the summer, we saw the COVID numbers go down a little bit. People were outside. However, there was a lot of civil unrest in our community that took the violent injuries up quite a bit. And so, we saw, I think, about 300 percent increase in our penetrating trauma over the summer. And so, that was another stress on the staff.

Sara Rose: [00:19:34] Then, we had another surge in October where we were asked again to change our nursing ratios, do things differently to accommodate the influx of patients. So, it’s been a real roller coaster from feast or famine. And that creates a lot of emotional drag on staff, and I can still feel it today.

Jamie Gassmann: [00:20:01] Sure. So, you kind of touched on it a little bit with the unexpected patient increases, obviously, in the violent injuries. What other increases did you see as a result of people kind of changing how they live? A lot of people working remote, maybe being home all day. What were some of the other areas that also increased along with, obviously, COVID patients at your hospital?

Sara Rose: [00:20:30] You know, mental health resources in this country are really stretched. And we saw that there were an increase in demand for counseling. And we shut down a lot of our group therapies and had to do those on line. So, we saw people getting sicker with their mental health. But we also saw across the country and at HCMC an increase in the burns, especially in the pediatric population. Parents working from home, trying to homeschool their kids, young kids maybe not being as supervised, so coffee burns. And this was a country-wide phenomenon.

Jamie Gassmann: [00:21:18] Interesting. And those were the things that we weren’t really hearing about because there’s so many other things to report on. So, it’s interesting that both you and Geoff shared areas that we maybe hadn’t thought about as increases or challenges that each of your industries faced. So, you kind of touched on this a little bit, your hospital is located in downtown part of Minneapolis. So, how has the civil unrest impacted your team? I know you mentioned the increase in violent injuries, but what other impacts have you had to manage as a result of that civil unrest being so close to home?

Sara Rose: [00:21:57] Well, we’re a very multicultural and diverse organization. And so, you know, what goes on in our community is often brought inside our doors because we live and work in the community. There’s been a lot of anxiety. As a leader, my job is to make sure that people are safe and that patients are safe, that staff can get to and from their cars safely, and that the patients we’re taken care of inside our walls are safe. You know, there have been necessary conversations that have been sparked because of the civil unrest. And so, emotions are raw. But, again, these are things that we have to go through.

Sara Rose: [00:22:46] I’m really proud as an organization that from the top down, we’re really committed to equity in the care we deliver and how we treat each other. And so, we’re on the road on that journey actively pursuing it. But I would say in wrapping up this question, it’s an emotional time and we’re trying to understand each other. And I think we need to have these conversations, but they’re hard in the midst of a busy workday.

Jamie Gassmann: [00:23:20] Evidently. So, now, your team on a normal workday – and year – see a lot due to being a Level 1 Trauma Center. This last year, as you kind of mentioned, is a roller coaster, especially taxing, so what approaches have you used to support the well-being and encourage self-care within your team?

Sara Rose: [00:23:42] Much like Geoff, we have a portfolio of offerings for staff. We have employee assistance and we have online trainings. We also have a critical incident support team that we can call on to come and help our staff members get through a crisis or a critical time, something that’s really affecting them in the moment. I think we struggle a little more looking back and saying we realize people need help, but what do we do for them? And that’s really where we are today.

Sara Rose: [00:24:21] For me, it’s important for me to show up. I think a leader shows up for their team even on a day that they don’t want to be face-to-face with people. And Geoff alluded to it as well, getting out there and walking around. It’s so important to staff that they know that we know what they do. Right? And so, for me, being present, stepping up, having an open door policy. But I still feel like we have some room for improvement in really getting to our team members and making sure that they’re doing okay. And that’s a passion of mine and something I hope that we can continue to work on here at HCMC in my career time.

Jamie Gassmann: [00:25:13] Great. And so, what is something that you are most proud of within your career and your role at HCMC?

Sara Rose: [00:25:23] I’ve always been proud of the teams I’ve worked with. I can look back on every team, whether I was a staff member or a leader, and I’ve been proud to be part of those teams. But I would say, especially in this last year, everyone in this hospital, from environmental services, to nursing, to respiratory therapy, to facilities, we really pulled together. And I’m proud of the team we became. We became a different team. A team that had no bounds and no barriers. And we just worked to get the job done. No politics. No long conversations. We just did the work. And looking back, I wouldn’t want to go through it again. But looking back, I’m very proud of them and I would work with that team any day. And I’m fortunate to be here still working with them.

Jamie Gassmann: [00:26:22] Wonderful. So, real quick, we’re going to a little word from our Workplace MVP’s underwriter, R3 Continuum. R3 Continuum is a global leader in providing expert, reliable, responsive, and tailored behavioral health crisis and security solutions to promote workplace well-being and performance in the face of an ever changing and often unpredictable world. Learn more about how R3 Continuum can tailor a solution for your organization’s unique challenges by visiting www.r3c.com today.

Jamie Gassmann: [00:26:57] So, now, I’d like to open up a conversation with both of our MVP’s. So, first question I have for the two of you is, looking at your employees today, a year after the start of the pandemic, what would you say are some of the challenges that you might be still facing or are new challenges that you’re facing as a result of the last year or just as we continue to move forward into 2021, having started the year out with some of the same of what we went through in 2020? So, I’ll open up with whoever wants to kickoff that answer.

Geoff Topping: [00:27:32] I can go ahead first. I guess the first thing I wanted to say before we get into that was, a big thank you to Sara and her team and all the health care professionals across Canada, the U.S. and, really, everywhere. I know we’re all stressed in this time, but I think the health care professionals are doing an amazing job of keeping us all safe, keeping us all healthy, and helping everybody navigate through it. So, my hat is off to you and everyone that does the kind of work you do. So, thank you.

Sara Rose: [00:28:01] Thanks, Geoff.

Geoff Topping: [00:28:01] I think the biggest thing now that people are still dealing with is not work related issues as much as it is personal issues and home issues. There’s compound stress due to kids being at home from school, online learning. People haven’t been able to see their family. They haven’t been able to take vacations. All those things that we kind of take for granted on a normal level. So, I think the stress outside of work is probably the biggest thing, I think, that we still need to focus on and help people deal with. And that comes back to mental health for sure. But all of those things are compounding on people.

Geoff Topping: [00:28:39] In the climate where I live and where Sara is, there’s that whole thing called winter. That certainly doesn’t help the situation. You know, it’s hard for people to get outside. It’s hard for them to get fresh air and sunlight and those kind of things. So, it’s really helping people kind of live their whole life, I think is the important thing right now. Work is a part of it for sure. We all spend a lot of hours at work everyday. But there’s more to a person than just them being at work. We need to make sure that the people are getting the tools and resources they need to help them with the other parts of their life, which I think is where the bigger stresses are right now.

Sara Rose: [00:29:18] And I can say for me, my staff, they’re just starting to bounce back. Resilience is an issue. We felt a large lift when we started getting vaccinated. You could almost feel the tempo or the temperature. People were a little more relaxed just knowing that we were getting vaccinated. But, still, we have a lot of emotional baggage that we’re carrying around and a lot of emotional injury.

Sara Rose: [00:29:53] As an organization and across the Twin Cities, we’re really trying to judge when is the best time for us to open up to visitors. This has been hard. The caregivers at the bedside, really have had to be the family for patients because family hasn’t been able to come in. And so, when is it safe to open up? And there’s a whole bunch of emotions attached to that. We want families here, and yet we’re afraid, you know, to have possible COVID positive people walking through our doors. So, yeah, they’re struggling, but I see glimmers of hope. People supporting each other and high fives and elbow bumps and all the things, you know, that you can do when you walk into work that really start the day off well.

Jamie Gassmann: [00:30:44] So, over this last year, what do you feel has helped you to navigate the year successfully? You know, even though, obviously, there’s hardships with the various challenges, but what would be something that helped you to navigate it?

Geoff Topping: [00:31:00] I think the big thing for us was the communication, keeping people informed and sharing communication over and over and over. The other thing that really helped was, we did have a crisis management team in place prior to this. And I know many people thought I was being a little too serious and taking things a little too far by pushing having that crisis team in place. But we had put that in place a-year-and-a-half, two years ago with members of each department. And information on teams that people could access remotely, phone numbers, procedures, plans, all those kind of things. And I think having that in place really proved successful and proved that we could hit the ground running as soon as it started.

Geoff Topping: [00:31:47] And that was a huge team effort. I mean, there was people from every department, every office, every location we have that really jumped in and and did what needed to be done. And to serious point, there wasn’t long conversations. It was, “This is what we know right now. This is what we’re going to do.” What we know ten minutes from now might be totally different, but we have to act. We have to act swiftly and we need to get going right away. So, that was really helpful.

Jamie Gassmann: [00:32:13] How about you, Sara?

Sara Rose: [00:32:14] Yeah. I agree with a lot of what Geoff said, that resonates with me. Personally, you know, I had to remain grounded to show up for my team. So, the shelter in place was really a gift to me. It afforded me the time that I needed to recharge at the end of the day. And as an organization, you know, I think the biggest thing was having a psychology presence on each of our units. The psychologists went above and beyond. They have patients to see and they’re hired to see patients. But they actually took care of the staff, too. And we had them somewhat embedded in our units so that staff could talk at huddles or at any time of the day and reach out to this person. And I think that was a huge help going forward to keep us moving.

Jamie Gassmann: [00:33:16] Great. So, a question that I have for the both of you as well is, you know, we talk a lot about employee well-being and self-care, but we also know that it’s important for leaders themselves to be following some of those same guidelines. So, across the last year, what were some of the approaches you did for yourself as a leader so that you could, as you say, show up and be present for your staff? You know, what types of self-care and well-being did you do for yourself throughout the year or continue to do?

Geoff Topping: [00:33:47] So, one of the things I’ve tried to do is, I mean, obviously, it’s more difficult to get to gyms and fitness facilities. So, I’ve tried to make sure I, at least, get out and walk every day and try to get a half-hour in weekdays and maybe do a couple of those everyday on the weekend. And I think being out and some fresh air certainly helps. The exercise helps. I have a theory, you can’t walk and worry at the same time. So, it kind of takes your mind away from things. Try to eat as healthy as I can. And I really believe in taking some quiet time every morning to sit and read something, sit and meditate, sit and think, whatever you want to call that. And I believe everybody has their own version of what they like to do that.

Geoff Topping: [00:34:32] And one of the things I do and I know some people kind of think it’s kind of funny or hokey, but I think a gratitude journal has massively helped me. It’s something I did on and off prior to the pandemic. But as I was doing some research, you know, I was under a lot of pressure and still am, and by no means it isn’t just me. Everybody’s under a lot of pressure right now. And I was reading about doing a gratitude journal again and picked up the habit and really focused hard on it. And I believe that has really helped me. It’s helped me first thing in the morning put a positive spin on my life and on my day, and give me some good thoughts to get the day started.

Sara Rose: [00:35:13] I agree, Geoff. I mean, nature for me is very healing. So, I tried to be active, get out in the woods, get to the spots in my life that really fill my cup. I, too, do some meditation. I know not everyone can meditate and so I think it’s important for people to just do what fills them up. And quite frankly, there were nights that I came home and went to bed at 6:00 p.m. and slept until I got up the next day, and that was what was needed.

Jamie Gassmann: [00:35:47] Yes. I think we’ve all had those nights for sure.

Geoff Topping: [00:35:51] Well, it wasn’t just me.

Sara Rose: [00:35:52] No.

Jamie Gassmann: [00:35:52] Definitely. Wonderful. So, if you were going to give one piece of advice to our listeners, what would that piece of advice be?

Geoff Topping: [00:36:06] During the pandemic?

Jamie Gassmann: [00:36:08] During the pandemic or just in general leading through kind of a crisis situation or challenging situations, what would that be?

Geoff Topping: [00:36:16] Mine would be just be honest, be empathetic to people. Try and understand the things from their point of view and what they’re going through, because everybody is going through something a little different. And be honest with what you know. And I know sometimes people are disappointed that you can’t give them the answer they want or sometimes you can’t even give them an answer, but give them a time when you’re going to have them an answer. And say, “I’ll look into this and I’ll get back to you with something at X, Monday at noon, Tuesday at noon,” whatever that might be.

Geoff Topping: [00:36:47] Again, during this time, it was so fluid. Things were changing so fast that it was hard to give those answers. But I believe being honest like that lets people know that you will give them an answer when you can and that you’re not going to make something up. And to make something up in a situation like this, it could spiral out of control terribly. It just would not be the right thing to do.

Sara Rose: [00:37:12] I agree, Geoff. Authentic leadership is really important. For me, I guess, I wouldn’t be able to leave this podcast as a health care provider and not say my advice would be get vaccinated. It’s the way out of the pandemic. Get vaccinated and wear your mask.

Jamie Gassmann: [00:37:37] Great. Well, you both are amazing. And, you know, a big thank you for letting me celebrate you, letting us celebrate you, and for all of the hard work and tenacity that you guys went through over the last year in keeping things moving in both your respective industries. And for sharing your stories and giving great advice with our listeners. We appreciate you. And I’m sure your organizations and staff do as well.

Jamie Gassmann: [00:38:06] So, you can find Geoff Topping and Sara Rose on LinkedIn, if you would like to connect with them both. We also want to thank our show underwriter, R3 Continuum for supporting the Workplace MVP podcast. And to our listeners, thank you for tuning in. If you have not already done so, make sure to subscribe so you get our most recent episodes and our other resources. You can also follow our show on LinkedIn, Facebook, and Twitter, @Workplace MVP. If you are a Workplace MVP or know someone who is, we want to know. Email us at info@workplacemvp.com. Thank you all for joining us and have a great rest of your day.

 

Tagged With: Challenger Motor Freight, Geoff Topping, healthcare industry, Hennepin Healthcare, Human Resources, human resources support, Jamie Gassmann, R3 Continuum, Sara Rose, trucking industry, workplace culture

Introduction to “Workplace MVP,” with Host Jamie Gassmann

April 1, 2021 by John Ray

Workplace MVP
Minneapolis St. Paul Studio
Introduction to "Workplace MVP," with Host Jamie Gassmann
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Workplace MVP

Introduction to “Workplace MVP,” with Host Jamie Gassmann

Every day, around the world, organizations of all sizes face disruptive events and situations. Within those workplaces are everyday heroes in human resources, risk management, security, business continuity, and the C-suite. They don’t call themselves heroes though. On the contrary, they simply show up every day, laboring for the well-being of employees in their care, readying the workplace for and planning responses to disruption. This show, “Workplace MVP,” confers on these heroes the designation they deserve, Workplace MVP (Most Valuable Professionals), and gives them the forum to tell their story. As you hear their experiences, you will learn first-hand, real life approaches to readying the workplace, responses to crisis situations, and overcoming challenges of disruption. Join us as they share their stories of hope, courage, and tenacity:  www.workplace-mvp.com.

“Workplace MVP” is underwritten and presented by R3 Continuum and produced by the Minneapolis-St.Paul Studio of Business RadioX®.

TRANSCRIPT

Intro: [00:00:04] Broadcasting from the Business RadioX studios, it’s time for Workplace MVP. Workplace MVP is brought to you by R3 Continuum, a global leader in workplace behavioral health, crisis, and security solutions. Now, here’s your host, Jamie Gassmann.

Jamie Gassmann: [00:00:28] Hello, everyone. And welcome to episode zero of our new show, Workplace MVP. I am your host, Jamie Gassmann, and I’d like to share a story with you. Picture a large retailer in the midst of the COVID-19 pandemic, while other businesses have shut down, this retailer must remain open as it is considered an essential source of food and other household necessities in communities across the United States. Their employees are called upon to work amid rising COVID cases; thereby, increasing their exposure to and potential for catching the virus. Meanwhile, these same employees are dealing with mounting personal stressors, such as kids at home adjusting to distance learning, fear of losing loved ones to the virus, anxiety about bringing COVID home to family members, anxiety about not being able to care for and/or visit elderly relatives, familial job loss and much more.

Jamie Gassmann: [00:01:25] Now, in this case, the company’s HR leaders responded to the crisis and the many workplace challenges it created by intentionally and proactively putting the psychological and physical safety of their employees first. The result, employees felt heard, cared for, safer and appreciated. And in turn, those employees empowered by this support from their company stood on the front lines and served customers while stores remained open. A pandemic may have created extraordinary conditions, which received much more notice, but it’s work like this, which top HR leaders have always done, often in circumstances which don’t get much attention. These leaders hire, train, encourage, protect, advocate for and help create the conditions necessary for employees to succeed in serving customers, fellow employees and the overall company.

Jamie Gassmann: [00:02:24] Doug Conant, former President and CEO of the Campbell Soup Company, notes that the soft stuff, the essential people-focused work, which HR professionals engage in each day, is indeed the hard stuff. So, when in the marketplace, Conant once said, “You must first win in the workplace.” This podcast showcases the impact of those HR, security, risk, continuity and senior leadership professionals who propel their companies to wins in the workplace, so, in turn, their company can win in the marketplace. We call them workplace MVPs, most valuable professionals. Conscientious leaders, who put people first and work to innovatively support their employees in our complex and challenging world. It’s stories like the one I just told you, which we’ll be featuring on Workplace MVP. And they’ll be shared directly with you by the executives, HR professionals, risk managers, security directors, and other organizational leaders who’ve experienced them and had direct accountability and planning for, responding to and leading recovery efforts in the face of crisis and disruption.

Jamie Gassmann: [00:03:35] The reality is that every day, workplaces face disruption, be it the death of an employee or a leader, natural disasters, workplace violence, workplace accidents, robbery, layoffs, pandemic, civil unrest and more. And every day, there are heroic workplace MVPs who respond to those challenges by providing multilevel support and taking proactive steps to prepare for future disruption. Together, we’ll learn lessons, gain inspiration and hope exploring best practices and new approaches.

Jamie Gassmann: [00:04:09] Welcome to Workplace MVP, the source of inspiring stories and best practice approaches to preparing for, responding to and overcoming the challenges of disruption in the workplace. Thank you for joining us and make sure to subscribe, so you see our most recent episodes and supporting resources. If you’re an MVP with a story to share, please email us at workplacemvp@r3c.com. We would love to connect with you.

“Workplace MVP” Host Jamie Gassmann

In addition to serving as the host to the Workplace MVP podcast, Jamie is currently the Director of Marketing at R3 Continuum (R3c). Collectively, she has more than fourteen years of marketing experience. Across her tenure, she has experience working in and with various industries including banking, real estate, retail, crisis management, insurance, business continuity, and more. She holds a Bachelor of Science Degree in Mass Communications with special interest in Advertising and Public Relations and a Master of Business Administration from Paseka School of Business, Minnesota State University.

Show Underwriter

R3 Continuum (R3c) is a global leader in workplace behavioral health and security solutions. R3c helps ensure the psychological and physical safety of organizations and their people in today’s ever-changing and often unpredictable world. Through their continuum of tailored solutions, including evaluations, crisis response, executive optimization, protective services, and more, they help organizations maintain and cultivate a workplace of wellbeing so that their people can thrive. Learn more about R3c at www.r3c.com.

Connect with R3 Continuum:  Website | LinkedIn | Facebook | Twitter

Tagged With: business continuity, C-Suite, employee well-being, employee wellness, Human Resources, Jamie Gassmann, preventing workplace violence, R3 Continuum, Risk Management, stress in the workplace, workplace, workplace mental health, Workplace MVP

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